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Home My WebLink AboutR32-Economic Development Agency '. ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO REOUEST FOR COMMISSION/COUNCIL ACTION FROM: Gary Van Osdel Executive Director Or ".,- .,' - ~ SUBJECT: ~'L .lllo.i" itrl ECONOMIC DEVELOPMENT AGENCY REORGANIZATION DATE: October 5, 2001 ..-------.--------------------.-------------.---------------------------------------------------------------------------------------------- Svnonsis of Previous Commission/Council/Committee Action(s): On October 4, the Redevelopment Committee reviewed and recommended approval of the Agency reorganization. --------------------------------------------.--------------------------------------------------------------------------------------------- Recommended Motion(s): (Community Develonment Commission) MOTION: RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS TO EXHffiITS "A", "B", "C-IS" THROUGH "C-18" AND SECTION 32, AND DELETION OF EXHIBITS "C-4" THROUGH "C-T' AND "C-46" THROUGH "C-48" OF THE PERSONNEL POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO ECONOMC DEVELOPMENT AGENCY. ------------.------------------------------------------------------.----------------.-------------------------.--------------------_._----- Contact Person( s): Gary Van OsdellBarbara Lindseth Phone: 663-1044 Project Area(s): All Ward(s): All Supporting Data Attached:1EI Staff Report 0 Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) 0 Ltr/Memo FUNDING REQUIREMENTS: Amount: $ 134.000 Source: Low/Moderate and CDBG SIGNATURE: Budget Authority: ReQuested , ;{~o-<~J.,j ~ i( Barbara Lindseth Admin Services Director .---------------.--------------------------------------------------------------------.--------------------.-----------------_.-----.------- Commission/Council Notes: --~~-~~4-~1-:~--------------------------------------------------------------------------------- GVO:bl:Agenda CDC personnel policies COMMISSION MEETING AGENDA MEETING DATE: 10/15/01 Agenda Item Number: R 3 ~ ECONOMIC DEVELOPMENT AGENCY STAFF REPORT ------------------------------------------------------------------------------------------------------------------ Economic Development A2encv Rool'2anization On October 4,2001, the Redevelopment Cormnittee reviewed, and recommended approval, of the following Agency reorganization proposals: New Position Project Manager In order to provide housing support to the Deputy Director/Director of Housing and Community Development, it is proposed that a Project Manager be hired who possesses a strong housing development background. This position will help the Director implement large scale housing development projects and assist with the creation of new housing programs/projects. The salary range for the Project Manager will be consistent with the recently approved salary compensation survey ($4,920 - $5,982). New Position Assistant Project Manager Coupled with the above changes, it is also proposed that an Assistant Project Manager be retained to provide technical monitoring support to the Housing Division in accordance with the 2001 JillD on-site monitoring report and with State Redevelopment Law. Based on the JillD review ofthe Agency's federal programs, JillD recommended that the Agency develop an in-depth monitoring program for all its federally funded programs. Moreover, pursuant to State Redevelopment Law, the Agency must monitor all of its affordable housing covenants to ensure that developers are complying with the affordable rents and occupancy requirements. Presently, the Agency has in excess of 1300 housing units that must be monitored annually. The salary range for the Assistant Project Manager will be consistent with the recently approved salary compensation survey ($4,473 - $5,438). Upgrading of Special Events Coordinator Position to Assistant Project Manager Currently, the position of Special Events Coordinator is vacant. Since the Economic Development Agency was downsized and reorganized in 1998, less emphasis has been placed on special events. Activities at Court Street Square have been scaled back and the season shortened. The Square has been reconfigured to make the operation more efficient and less labor intensive. The Division of Business Retention, Recruitment & Revitalization is responsible for oversight and coordination of the Grow San Bernardino Funds Loan Program, the CIC Small Business Loan ------------------------------------------------------------------------------------------------------------------ GVO:bl:Agenda CDC personnel policies COMMISSION MEETING AGENDA MEETING DATE: 101lSIOI Agenda Item Number: R3~ , . Community Development Commission Staff Report Agency Reorganization October IS, 2001 Page - 2- Program and the Business F~ade Grant Program. In addition to these business retention activities, the Division houses the Office of Small Business Liaison and is responsible for directing and coordinating downtown revitalization and maintenance efforts. The Division is also responsible for managing all Agency properties, including the California Theatre. With these changes in the workload, it has become necessary to upgrade the current position of Special Events Coordinator to Assistant Project Manager. In anticipation of a forthcoming request for a position upgrade, the funding for a position upgrade was included in the budget that was approved by the Commission on July 23,2001 and, therefore, will not increase the Agency's budget. The salary range for the Assistant Project Manager will be consistent with the recently approve salary compensation survey ($4,473 - $5,438). New Position Typist Clerk III With the above additions to the Housing and the Business Retention, Recruitment & Revitalization Divisions, it is necessary to add a Typist Clerk III. It was anticipated that three (3) clerical positions would be sufficient to handle the overall clerical load with the assistance of part- time temporary help, but with the traffic and workload it is now necessary to add this position. This addition would also allow clerical staff the flexibility to better assist staff with the day-to-day clerical support needs such as: coverage at the front desk; customer support; bank deposits; mailings; mail postage, sorting and delivery; agenda researching, posting, preparation and delivery; minutes; computer technical support; ordering of supplies; receiving loan payments; notarizations; tracking of agreements; equipment maintenance; copying, creation of files; filing; schedule and calendar of meetings; and monitoring of housing programs. The salary range for the Typist Clerk III will be consistent with the recently approved salary compensation survey ($2,225 - $2,705). Agency Personnel Policies Amendments With Commission approval on August 14,2000, the Agency did not fill the vacant Director of Development position and, instead, hired a Project Manager. Also, the Commission, on October 15,2001, approved the position of Deputy DirectorlDirector of Housing and Community Development. At this time, amendments to Exhibits "A", "B", "C" and Section 32 of the Agency's Personnel Policies and Procedures are required to reflect the previous actions of the Commission and to reflect the proposed Agency reorganization. ------------------------------------------------------------------------------------------------------------------ GVO:bl:Agenda CDC personnel policies COMMISSION MEETING AGENDA MEETING DATE: 10/15/01 Agenda Item Number: J{ ~a.... '. Community Development Commission Staff Report Agency Reorganization Page - 3 - Fiscal Impact It is anticipated that the upgrade of one (1) position and three (3) added positions will result in an annual net cost to the Agency of approximately $134,000. The Agency proposes to fund the new positions out of Agency 20% Low-Moderate Housing Funds and CDBG administration funds. It is important to note that presently the Agency is not budgeting the maximum allowable administration funds for the CDBG program (20% cap admin), and that there is funding available for administration under the Agency's 20% Low-Moderate Housing Funds. Recommendations It is recommended that the Community Development Commission adopt the attached Resolution, which will amend the Agency's Personnel Policies and Procedures to reflect previously approved personnel changes and proposed personnel changes as follows: Amendments Exhibit "A", "B", "C" and Section 32. Deletes positions, removes job descriptions and reference of: Director of Development (Approved August 14,2000) Director of Housing and Community Development (Approved October 1, 2001) Special Events Coordinator (Vacant) Adds positions and new job descriptions: Project Manager (Approved August 14,2000 in place of Development Director) Deputy Director/Director of Housing and Community Development (Approved October 1, 2001) Project Manager (New position proposed) Assistant Project Manager (New position proposed) Typist Clerk III (New position proposed) Assistant Project Manager (proposed upgrade of Special Events Coordinator) ry ~ n Osdel Execu ive Director ------------------------------------------------------------------------------------------------------------------ GVO:bl:Agenda CDC personnel policies COMMISSION MEETING AGENDA MEETING DATE: 101lSIOI Agenda Item Number: R3'" '. Economic Development Agency City of San Bernardino Proposed Position Expenditures Proposed Positions: Salary and Benefits Annual Cost: 1, Typist Clerk III 38,000 Currently Budgeted Temporary Help -30.000 Net Additional Cost Estimate 8.000 2. Assistant Project Manager RecruitlRetlRevitalization 72,000 Currently Budgeted in Place of Spec Events Coord -72.000 Net Additional Cost Estimate Q 3. Assistant Project Manager Housing/Community Dev 72,000 Currently Budgeted for Contract Housing Assist -25.000 Net Additional Cost .. 47.000 4, Project Manager Housing/Community Dev 79,000 Currently Budgeted Q Net Additional Cost .. 79.000 - To be paid from Low-Moderate Housing Funds and CDBG " g!;; ~ ~~ .. j f-' Z !ill! <lIO V)zz.... 0< ::l~o~ 0 Zf-01=- G -- .... :g;~~ ::l ",uf-o;;: is ::l::l::l ~e ~~ ~~s ~ i!l!-'::l "'5u ~ ~ f-o "'",'" 2 ~"'~ '" f-o 0 <lIj:z Go< ",-'" zz;:;: ::lo _::>0. _f-o ",;:;:0 QU ~ ::>;:;:.... j:~ 00>' :I:u'" ::>Q Q i 0. Z ~~ '" z <: Q ~E ~ t;G ~ z~ 2 :;: u'" :I: ~g u ~~e ~~~ ).. f-o (.) 1!i ~ I ;:;: 0. ~e 0 <:) .... ~ o~ 0::( ~ \-. Q ~ ~ I --~ ~e 0 ~~ O~ .-.,.~,~ ~ 0 .S :s tJ~ ~LlJ Q~ >' ~~ ~::l o~ 1::0 W 0< u~ 0 Q \1)(.) en f-ou G 1l~ Uz ~~ ~~ i!l~ ~o~ 2 z'" ::l ~~~ ~o Si'" is ~8 ~z Q ~ ~8~ 05 .....<: ~ <: ~ i:J~ 00 ~z~ <~ ..0 (.) -u ~-- ~~~ GLlJ a.. 0 U ~ (: 2 3 4 5 6 i 8 9 10 c c , \ ~~fPW RESOLUTION NO. . RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS TO EXHIBITS "A", "B", "C-IS" THROUGH "C-t8" AND SECTION 32, AND DELETION OF EXHIBITS "C-4" THROUGH "C-7" AND "C- 46" THROUGH "C-48" OF THE PERSONNEL POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY. WHEREAS, on September 21, 1998, the Community Development Commission ("Commission") adopted Resolution No. 5557 approving revised Economic Development Agency of the City of San Bernardino Personnel Policies and Procedures for all employees of the City of San Bernardino Economic Development Agency ("Agency") 11 including Exhibits "A", "B" and "C"; and 12 13 WHEREAS, on October 5, 1998, the Commission adopted Resolution No. 5558 14 approving amendments to Exhibit "A", Exhibit "B" and Section 32 of the Agency's 15 Personnel Policies and Procedures; and 16 WHEREAS, on October 18, 1999, the Commission adopted Resolution No. Ii 1999-38 approving amendments to Exhibits "A", "B" and "C" of the Agency's Personnel 18 19 20 Policies and Procedures; and WHEREAS, on September 18, 2000, the Commission adopted Resolution No. 21 2000-32 approving amendments to Exhibit "B" and Section 6 of the Agency's Personnel 22 Policies and Procedures; and 23 WHEREAS, on August 20, 2001, the Commission adopted Resolution No. 2001- 24 32 approving an amendment to Exhibit "B" of the Agency's Personnel Policies and 25 Procedures; and 26 27 28 WHEREAS, the Commission now deems it desirable to amend Exhibits "A", f) I~ .3,2/_L /O//6/DI I (- - c c RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF 2 THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS TO EXHIBITS "A", "B", "C-IS" THROUGH "C-IS" AND 3 SECTION 32, AND DELETION OF EXHIBITS "C-4" THROUGH "C-," AND "C- 46" THROUGH "C-48" OF THE PERSONNEL POLICIES AND PROCEDURES 4 FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the i Community Development Commission of the City of San Bernardino at a 8 meeting thereof; held on the day of , 2001 by 9 the following vote, to wit: 10 11 12 Abstain Commission Members Ayes Nays Absent ESTRADA 13 LIEN 14 MCGINNIS 15 SCHNETZ 1 (j SUAREZ I i ANDERSON 18 19 20 21 22 The foregoing Resolution is hereby approved this MCCAMMACK Secretary day of , 2001. 23 24 25 26 27 28 Judith Valles, Chairperson City of San Bernardino Community Development Commission By: c October 15, 2001 EXHIBIT" A" (AMENDED) CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY STAFF POSITIONS 1. Economic Development Agency Management a. Executive Director b. Deputy Director/Director of Housing and Community Development c. Director of Administrative Services d. Director of Business Recruitment, Retention and Revitalization 2. Economic Development Agency Confidential c a. b. Accounting/Collections Officer Staff Assistant 3. Economic Development Agency Mid-management a. Project Manager (5 positions) b. Contract Administrator 4. Economic Development Agency General a. Senior Accountant b. Graphic and Design Coordinator c. Assistant Project Manager (4 positions) d. Construction Management Specialist e. Accounting Technician f. Secretary g. Typist Clerk III (2 positions) h. Operations Specialist c Personnel policies: exhibit a r-- EXHIBIT "B" 15-0cHl1 "'- (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE Class & Ranae# Position ~ ~ Q Q !; Manaaement M 4200 Executive Directar 8,520 8,946 9.363 9,863 10.356 M 4150 Deputy DirlHousing Comm Dev 7,410 7,780 8.168 8,558 8.985 M 4125 Admin Services Director 6,720 7,057 7.410 7,780 8.168 M 4125 Bus RetlRecruit Director 6,720 7,057 7.410 7.780 8.168 Confidential C 3210 AcctICollection Officer 4,209 4.420 4.640 4.872 5.116 C3175 Staff Assistant 2,926 3,072 3.225 3,386 3.555 Mid-Manaaement MM 2185 Project Manager (5) 4.920 5.166 5,425 5.697 5.982 MM 2180 Contract Administrator 4,685 4.920 5,166 5.425 5.697 C General G 1190 Sr Accountant 4,473 4,697 4,932 5.179 5,438 G 1190 Graphic Design Coordinator 4,473 4.697 4,932 5.179 5,438 G 1185 Assistant Project Manager (4) 4,473 4,697 4.932 5.179 5.438 G 1170 Construction Management Spec 3,890 4,085 4.289 4.504 4.729 G 1155 Accounting Technician 2,926 3,072 3,225 3.386 3,555 G 1145 Secretary 2.336 2.453 2,576 2.705 2.840 G 1140 Typist Clerk III (2) 2.225 2,336 2.453 2,576 2.705 G 1120 Operations Specialist 1.867 1.960 2.058 2.161 2.269 M - Management C - Confidential MM - Mid-management G - General c c EXHIBIT "C - 15" City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Deputy Director/Director of Housing and Community Development JOB DESCRIPTION: Under administrative direction assists the Executive Director in managing, supervising and coordinating the activities and operations of the Economic Development Agency. Specifically, responsible for overall management and supervision of the Housing and Community Development Division of the Economic Development Agency. Coordinates assigned activities with other Agency divisions, City departments and outside agencies; provides highly responsible and complex administrative support to the Executive Director; and performs related duties as required. c REPRESENTATIVE DUTIES: Duties may include, but are not limited to: c Provide courteous and expeditious customer service to the general public and Agency staff. Performs highly responsible professional and technical work in the administration of a variety of economic development, redevelopment, housing and community development programs, including, but not limited to: establishing effective short- and long-term financing strategies, priorities, goals and objectives; organizing and directing special projects; developing systems, policies and procedures to improve operation, reduce expenditures and enhance service levels. Identifies financial opportunities to leverage funds and stimulate development either through direct investment of Agency operating funds or utilization of County, State and/or Federal funding programs. Develops effective short- and long-range financing strategies and makes recommendations to the Executive Director for the leveraging of funds to increase ownership and rental housing stock; coordinates redevelopment program activities such as project area planning, costlbenefit analysis, redevelopment plan composition, and the utilization of special consultants to the Agency; ensures that projects/plans adhere to federa~ state and local laws and ordinances governing redevelopment and economic development projects and activities; solicits participation by developers, contractors, lenders and others in potential housing investment projects by offering technical assistance and/or use of Agency funding as inducement; determines standards for monitoring projects in which the Agency has invested and develops administrative mechanisms to effect such monitoring standards; assumes leadership role to plan and c EXHIBIT "C - 16" Economic Development Agency Deputy DirectorlDirector of Housing and Community Development coordinate meetings and other necessary interactions between participants in proposed projects; makes program recommendations regarding the allocations of available resources among various types of potential projects; assists in managing and training staff and coordinating assigned activities with City departments and other governmental agencies; provides technical guidance as required; establishes and maintains work plans, budgets and project schedules; performs both short- and long-range planning; assists in overseeing and participates in the preparation of a variety of reports for other governmental agencies; assists in the overseeing the negotiation, acquisition, clearance, site improvements, relocation, condemnation and disposition of property; conducts a variety of research to support redevelopment objectives, plans and activities; evaluates multiple factors involving economics, community needs and land use in preparing recommendations for the types of development appropriate for a redevelopment project area; routinely adhere to and maintain a positive attitude towards City and Agency goals; and perform, related duties as required. r '- MINIMUM EXPERIENCE AND QUALIFICATIONS: The minimum combination of experience and qualifications for this position is as follows: Education A Bachelor's degree or equivalent from an accredited college or university with major course work in business administration, economics, urban planning, political science, public administration or a closely related field. Experience Ten (10) years experience in community development, housing and redevelopment with substantial management responsibilities including extensive involvement in negotiation on contracts, and supervision of personnel. c Possession of a valid Class "C" California Driver's License. For out of State applicants, a valid driver's license is required. A valid Class "c' California Driver's license must be obtained within ten (10) days of appointment (CA Vehicle Code 12405c). ,- '-' EXHIBIT "C - 1,.. Economic Development Agency Director of Housing and Community Development GENERAL QUALIFICATIONS: Knowledl!e of: c Principles, practices and procedures of California Redevelopment Law, (i.e., redevelopment plan adoptions, property acquisition, relocation, community planning, community development and community rehabilitation); techniques used in the operation of redevelopment, community development and rehabilitation programs, Federal, State and local laws, rules and regulations related to redevelopment agencies and programs; Federal and State funding development programs, such as Community Development Block Grant Programs; principles of budget preparation and management; development and professional services contracting, bidding procedures and contract administration; principles of budget administration, supervision, training and personnel administration. Ability to: Formulate, evaluate and make recommendations on redevelopment, community development and rehabilitation programs and policies; administer and monitor development programs in accordance with Federal, state and local laws, rules and regulations or directives; interpret, explain and apply Redevelopment laws, rules and regulations; collect and analyze data and prepare both comprehensive and concise reports; make effective oral presentations; assist with preparing and administering the departmental budget; effectively represent the department/Agency with individuals and community organizations concerned with redevelopment, community development and rehabilitation programs; establish, foster and maintain positive, harmonious working relationships with other employees, officials and the public; see in the normal visual range with or without correction; hear in the normal audio range with or without correction; exhibit normal range of body motion. ORGANIZATIONAL RELATIONSHIPS: c The Deputy Director/Director of Housing and Community Development is a management position in the Economic Development Agency. The Deputy Director/Director of Housing and Community Development reports to the Executive Director, acts a c EXHmIT "C -18" Economic Development Agency Deputy DirectorlDirector of Housing and Community Development Executive Director of the Agency in hislher absence, exercises supervision over the Housing and Community Development Division and may, from time to time, be assigned by the Executive Director to direct the activities of the other divisions within the Agency. Approved: Community Development Commission Date: c c ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): I D - \ 5-()1 Vote: Ayes l - 'I Nays Change to motion to amend original documents: Item # R. :'2- ~ Abstain Resolution # C),Y:://Z.oOI -+,\ Absent e- Jr Reso. # On Attachments: / Contract term: ~ Note on Resolution of Attachment stored separately: --=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By: Date Sent to Mayor: I a - \ , - D \ Date of Mayor's Signature: \0 - \ '6 -01 Date ofClerk/CDC Signature: \0' \ 15-0\ "- Date Memo/L nt for Signature: See Attached: See Attached: Attached: 60 Day Rem inder Letter Sent on 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney Parks & Rec. Code Compliance Dev. Services Police Public Services Water Notes: NullNoid After: - Reso. Log Updated: ~ Seal Impressed: Date Returned: - Yes ,/ No By Yes No ,/ By Yes No -L By Yes No r By Yes No 7 By EDA ,/ Finance MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: (Y(\ Date: ICy\9-0\ Revised 01/12/01