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Home My WebLink About24-City Administrator or:/ ~ 1'.'~'r~L CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: Request for waiver of fees - Red Ribbon Week Parade and Activities - October 27,2001 Date: October 3, 2001 Synopsis of Previous Council Action: September 2000 - Waiver of fees for 2000 Red Ribbon Parade and activities approved by Mayor and Council. September 5, 2001 - Ways and Means Committee reviewed the request for waiver of fees for the 2001 Red Ribbon Parade and continued it to the next Ways and Means Committee for further staff work. October 3, 2001 - Ways and Means Committee recommended approval of request. Recommended Motion: That the request for a waiver of fees in the amount of $7,251 for facility, personnel and equipment costs associated with the Red Ribbon eek Parade and activities on October 27,2001 be approved. Contact person: I=r..tI Wil<.nn Phnn..' !wn Supporting data attached: yes Ward: FUNDING REQUIREMENTS: Amount: $7,251 Source: (Acct. No.) 001-091.5186 ('eM n-::::~~;74'4 Council Notes: /II. VI I{)J 15/{}) CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Request from Red Ribbon Parade Executive Committee for a waiver of fees in the amount of $7,251 to cover City departmental costs connected with their 200 I Red Ribbon Parade and activities scheduled for October 27, 200 I. BACKGROUND: On October 27, 200 I, the Red Ribbon Week Executive Committee is planning a number of activities promoting a drug free lifestyle, beginning with the Red Ribbon Parade along "E" Street to the Stampede Stadium. At the conclusion ofthe Parade at the Stadium, there will be a Fun Quest 2001, a car show, health fair and multi-cultural family festival. The Committee is requesting a waiver of City fees in connection with the event. These fees include: Department Fees Traffic Engineering: $ 931 for barricade placement/removal Police $2,230 for personnel/vehicles/equipment Public Services $1,340 refuse collection/street sweeping Parks, Recreation & Community Services $2.750 for stadium feelstage rental TOTAL $7,251 Non waivable fees and refundable security deoosits: Parks, Recreation & Community Services $5,000 damage bond Traffic Engineering $1.200 barricade deposit TOTAL $6,200 The Mayor and Council approved the waiver of fees for this event last year. The Ways and Means Committee initially heard this request at their meeting of September 5, 200 I. At that time, the Committee requested clarification of the relationship between the Red Ribbon Parade Committee and San Bernardino Community Against Drugs. Attached is correspondence from Geri Simpson, President of San Bernardino Community Against Drugs, explaining the difference in the two organizations. Also attached is the Financial Statement from the 2000 Red Ribbon Parade. FINANCIAL IMPACT: The estimated costs of the departmental fee waivers is $7,251. *This total reflects a $500 reduction in barricade costs which were originally included in both Police and Traffic Engineering costs. These costs will be reimbursed back to the individual departments from the $50,000 contingency amount contained in the civic and promotion fund (001-091-5186). RECOMMENDATION: Approve waiver of fees. July 31, 2001 Mr. Fred Wilson, City Administrator City of San Bernardino 300 North 'D' Street San Bernardino, CA 92418 Dear Mr. Wilson; Red Ribbon Week planning has begun and we are requesting fee waiver assistance from the City of San Bernardino. A number of events are being planned to reach all members of the community, and we are once again expecting thousands of people to attend numerous special events, starting with the Red Ribbon Week Parade. Following the parade, crowds will enjoy Fun Quest 2001, with a car show, health fair and a multi-cultural family festival. A number of local agencies, Mental Health Systems, IVDARS, Job Corp, TURN, San Bernardino Communities Against Drugs, to name just a few partner to create this day of celebration. The estimated, combined, cost to these agencies is approximately $35,000.00 for time, copies, gas, phone calls, etc. The City of San Bernardino has been instrumental in maintaining support for this worthy community event, and for this, the Executive Committee is truly grateful. We are asking the City to consider waiving all or part of the fees listed on bottom of attached page. Thank you so much for consideration of this request. If you have any questions, please call Kay M. Adkins at 909-388-5777, or Charmaine Primavera at 909-949-4667. Sincerely, (~~i.2 (tZuLuL-c ,.:1 f...u-{tl U J.~t:; Charmame Primavera " Red Ribbon Parade Committee Member CITY 01'- SAN BERNARDINO RJo;QUI?:ST FOlt WAIVER 01" FEI<:S FOR CITY SERVICES, PERSONNEl.. & EQUIPMENT AllllruvlIl of fee "'lIil'ers lire prllllted bv ti,e Muvur 1111I/ COlflu.'iI. Allow 60 dfl1'~' fmm receill1 of "Dillie,,""', bv Cill' Administrator's Office for oroeessi"e. CI'nlllcl Cily Admini5tralnr's Onit!;: 9Q'J.384.SI2211:AXI)09384-5IJ8 Date Submiued 8-29-01 NameorApplicant/Organization Red Ribbon Para'dp- F.xA('!utive Commit:t:RP- Contact Person "._~~.~q~j._l!~___ _____.___,_,_____~__ AdlllCSS PlulIlc/FAX (909) 388-5777 AClivily liu which Waiver{s) are requeslccl 13th Annual. Red._Ribbon__parade_____ Dale{s) of event/activity 1 Q 27 01 Location of event/activity nown t-own !=:.~n R,:ornardino I)atc and Time or Set Up and Take Down or Event 1.0-27-01 One Day Event l'AltT I: MIIST Ut: COMI'I.F.Tt:1) ANI) StluMlrn-:IlIIY OItGAN'7.ATION nt:FORE ItEVI.:W In' CITY UEl'AltTMENTS Pronosed Bud..ct fur Event Eslimate Personnel (Salaries, Overtime etc.) n Office Supplies onnn nn Postage " 0> 7< nn Printing 4900.00 Equipment Rental - ._---,_.._.~--~- --- Secllrity nn ';ood/Refreshments .- .nnn nn Facility Rental nn Insurance Decorations Utilities 1900 nn Advertising 7nO nO Promotion ---~._--- -..--.-- """...-...-- ----------- --~_.._.. JJlllll._!l.lL_ Trophies ..nnn nn --_..._-------~------------- Schuhlrships ~2500 .. 00 Spccial Equipment "hnA UP" "0 Sanitation Facililies Porta Pot ties ~223.00 Olher JudnAG ~~r - R~rri~~ilA 2280 00 .. SUlITOTAL 23 828.00 f Antiduated Revenue rrom Other Sources list source bv name) Estimate 1. Checkil)9" account $4220..00 .., .. 2. Donations $11477.00 ----.--.------------.----------.-..-------.-.---- J. SllIlTOTAL: $15697.00___ SIJMMAItV: COST Ill' I;VI:NT TO AI'I'LICANT (!I.!'!'~:I:,c_ItEVI;i'im:) ___________.~.___.__m.___ TOTAL: .., >1 nn I'ANT II: TO "": COI\U'I.F,T":U II\' CIT\' U";I',\lfI'I\U:NTS I'NIOI( "'0 ("()NSIIJEICATIl,N 11\' WA\'S I\NIJ I\IF.,\NS COMMITTE[JMA YQR AND (,UUNCII. ,U..TION A"I,lin",r is "".'1m"..;jfl/,../fJr """,,,dilll: ("i~I' ,1,."",1",,.,,,,,; "IId "fI,,'r "",...;",. "1:"'''';''.0; lor "I'll""'"'''''.''''' ,..,.n.i,.,...._ t:ih JJclIl1l1nK'lIlal Sen-iccs Itcllucslcd J.'cc Wllh'c.-s Administration 909 384-5122 Eslill1ale Filming Permit Street Uanner Police 9ii9384-57~-~--' -----.---- Trame Control 4386.52 Security Personnel DeveJonmenL Services 909384-5057 Generatorffemporary Power Pole .. 'fUP ", Public Services 909 384-5140 Trasll Services (boxes, bins, liners) 01340.00'__ Street Sweeping After Event Cleanup J'arks. Recreation. Community Services 909 384-5031 Park Use Stadium Use .2750.00 Facility Use Public Worksfl"raffic En ineerin' 909 384-5084 Signs Barricade Placement/Removal 931. 00 Facilities Manllieement 909 384-5244 Civic Center Use Custodial Services SoundIPA System Use TOTAL AMOUNT OF CITV SERVICES .9407.52 NON WAlVABLE t"EES Cuunty EllvironmentllllJeallh 909 884-4056 (rood service) Alcoholic Beverage Control 909782-4400 (alcohol sales) Barricade Deposit j 115 0 . 'yerformance Bond 50 0 O_~ Clean Up/Security Ocposil Fire Inspection Fee Fire Permit fee _Fire Personnel Stand;by Fe6~___ Business Registration Vendor fee 2 . SEP 13 '1'11 11 _ : 22RM SBCAD P.2 San Bernardino COMMUNITIES Against Drugs, Inc. bOO No. Arrowhead Ave., Suite 201 . San Bernardino, CA 92401 .909/885.oS09 FA",909!889.bS12 omesU" D1UC'fQ16 1\i1)'I\Wi}eO& Q\lim'lUl of 1M loan1 SI" Feb" 0' Acnkv VI4lC CbIlf\'l'U tithe 8oe1~ 1$1'il)'n SImp$On Pn;.ldoAVCEO 10lIn- -.y JoI\ftI<l- OIief ~1ftC\Ai otGur JlJIlICfOU Juditb Valle$. MaYO AI 0In>l """"",e... llocq<W........ Stephl.t\ bMriaDi _ N....-r OuIl:llOIMn \.III>'QulcI (hICk_ 'eCb'N'cU~ aoyrnaM to WiDliel'd COIllOIlATI: co\JI<RL wW'1w "Bill" LnIL"Ift, AuotMY yovrll DUlJCtO.. NiIlicA.~ C1'Y5ta1C11C01'11\1 ADYI!O&Y COIJ!(CJJ. Ict'1"~ .~Kei~.M.P. L.i1'4l1C..M..I'" September 13,2001 Mr. Fred Wilson City Administrator City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 Dear Mr. Wilson: This letter is to inform you that San Bernardino Conununities Against Drugs, Inc. is not in charge of the Red Ribbon Parade that is being held on October 27, 2001. There is a Red Ribbon Parade Committee that is in charge of putting this event on. The parade money is separate money from any monies we receive for our organization. We keep tract of every donlllion that is received for the parade and any expenditures that are incurred. We provide fmancial reports to the Parade Conunittee at the be~innini, during and after the parade. If you have any questions, please call me at (909) 885-0509. Sincerely, SAN BERNARDINO COMMUNITIES AGAINST DRUGS. INC. I ~ I ~.--. ,..../&U'".~~?& ~..J ,t',/y- /I ~~ I (--'/Jerilyn Simpson President & CEO ...~,.._,-,-..__..,.. 5EP 07 '~1 11:43A~ SBCAD ,. P.Z SAN II!RNARDINO COMMUNITIES AGAINST DRUGS, INC. FINANCIAL STATEMENT. 2000 REO RIBBON SAVE THE PARADE 1999 BALANCE 8ROUGHT FORWARD (Checking Account) ................... INCOME The Mazur Famly San Manuel Tribe' Administration 5.8. Eblem Ciub #178 8e,,,rlY Ary Panorama RanCh Joan Harter Inland Benav'oral Se"tC"., Ine -MenIal Health Agency Fund Inland Job COrp& Center Linde M. War & ramily Unlveral Tires VARP, Inc. Adm,nlauat:ve Lynn Vlln Gilder Michael Bird (Blld Raoing Team) R8ac~ Cut West End Innervision international Hal & Barb Rlddering Keillr CJtamount Pride Booster Ciub The CA YOUlh Spirit Corpa Jonltlte FHbeck Deanna Moody New HOLl,e, Inc. Dr Merlin Luther King, ASB GuadalJpe Cardoza for Riley School Human Services StlJdents - seve Judie Anderson Mona WMe American Indian Movement Trinity House Sharon LJckner La ViSla - Jane Farmer L:!-Gre LeBeau, Jr Charlie Belkins Opere!ion Brea~!hroug" Ronald Townsend Music Group Vickey Yedwalsky for PegilSUI Day Rehab Vickey YedWlliaky for Tarus Dual Diagnois Center for Community Counseling & Education Betty Chadwell.. Lucerne Valley Middle SChool Or:1I Team IVOARS R&B Auto Center, Inc Stale Farm Mutual Auto Inl. Co Charmaine & Richard Prinavera Gene Vosika Gerlid & Debra Brooks Ron & Toni Martinez $ 4,610.16 $ 2500 $ 2,000.00 $ 10000 $ 20.00 $ 20.00 $ 25.00 $ 100.00 $ 10000 $ 20.00 $ 20.00 $ 125.00 $ 10.00 $ 1000 $ 50.00 $ 10.00 $ 50.00 $ 50.00 $ 25.00 $ 5.00 $ 15.00 $ 25.00 $ 25.00 $ 20.00 $ 20.55 $ '0.00 $ 10.00 $ 10.00 $ 1000 $ 10.00 $ 10.00 $ 10.00 $ 1000 $ 10.00 $ 1000 $ 10.00 $ 1000 $ 1000 $ 20.00 $ 100.00 $ 300.00 $ 2,000.00 $ 20.00 $ 10000 $ 10.00 $ 10.00 9/7/01 SEP 07 '01 11:43AM SBCAD Ron & Toni Martina. for Tina Steele Clovl Dyer Monicl F'gueroa for Don lhe Handyman Lois Saddler Stephenson's Flowers Porter Family Robert Miller Sid Greenwalt Anl~ Greenwelt Redeposit city of S8 Shannon Meehan Cynthia McClinton Chris L. Fernandez Michelie Mestas & Jamie Malnez Katlie Lee Nicole Christy Hemandez Family Sali Alsop MLZ Arts (Elene Bell) Mt. Vemon AS8 TOTAL INCOME TOTAL INCOME & CHeCKING ACCOUNT BALANCE UPENSES Deposit on San Bernardino Stadium Pks & Rec Dept. Fee for Slage Trailer So. CA Band & Orchestra. Judges for Parade Norman Feldheym Central Library. Acces. to Facility City of San Bernardino. Traffic Charmaine Primawra - Envelopes IVOARS . Envelope. S8 City Oep! of Public Service Bonnie Garcls - Supplies/Food for Parade Judge. Joan Hartar - Supplies Porta Potties Ernie Martinez - Supplies Karan Fosdiok - Bonda for GrogerylPoater Contest City of San Bernardino. Finance Dept. . Service per Contract TOTAL EXpeNSES BALANCE IN CHECKING ACCOUNT TO OAT! $ 10.00 $ 1000 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 1000 $ 10.00 $1,339.00 $ 10.00 $ 3.00 $ 200 $ 300 $ 5.00 $ 100 $ 1.00 $ 1000 $ 300.00 $ 20.00 $7,344.15 P.3 $ 11,954.71 $ 50000 $ 250.00 $ 1,280.00 $ 80.00 $ 1,000.00 $ 12HO $ 315.31 $ 1,339.00 $ 63.75 $ 8845 $ 222.70 $ 7193 $ 2.50000 $ 400 00 $ 8,234.04 $ 3,720.67 gmo 1 /~ L' ;;'y' OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. . CITY CLERK RUSl:"'iF-SS REGISTRATION DIVISION P.O. Box 13]8' San Bernardino' CA 92402 300 North "D" Street. San Bernardino' CA 92418-0001 909.384.5302' Fax: 909.384.5158 www.ci.san-bernardino.ca.us s" October 16, 2001 Kay M. Adkins Tobacco Use Reduction Now 505 North Arrowhead Avenue, Suite 500 San Bernardino, CA 92415-0048 Dear Ms. Adkins: At the meeting of the Mayor and Common Council held on October 15, 2001, your request for a waiver of fees relative to the Red Ribbon Week Parade and activities in the amount of $7,251 was approved. Please contact City Administrator Fred Wilson relative to the waiver of fees. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, ) '~1 i':' . ;;: Jkfl.tt..dL ,.,;, ~C"A L RACHEL G. CLARK, CMC City Clerk cc: Fred Wilson, City Administrator Parks, Recreation & Community Services Police Public Services Public Works CITY m' SAN BERNARDINO ADOPTED SIlARI-;D VALUES: Integrity' Accountability' Respect fur Human Dignity' Honesty