HomeMy WebLinkAbout13-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Utilization of Salary Savings to
fund the Development Services
Department's Public Counter
Reconfiguration Project and computer
equipment upgrades to streamline permit
processmg.
MICC Meeting Date: October 15, 2001
Dept: Development Services
Date: September 27,2001
Synopsis of Previous Council Action:
None
Recommended Motion:
Authorize the Director of Finance to amend the FY 2001/02 Development Services Department
budget and transfer $47,800 from Salary Savings into appropriate accounts to be used to fund the
Department's Public Counter Reconfiguration Project and computer equipment upgrades to
streamline permit processing.
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Contact person: Tncpph T P~CP, Rnl1r11ng ()ffif"i~l
Phone: <;171
Supporting data attached: Staff Report
Ward: N/A
FUNDING REQUIREMENTS:
Amount: $47,800
Source: (Accl. No.) 001-190-50)0( and 001-192-50XX
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Council Notes:
Agenda Item No. J 3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Utilization of salary savings to fund the Development Services Department's Public Counter
Reconfiguration Project and to upgrade counter computer equipment to streamline the plan
review and permit processes.
Background:
The Department's existing public counter configuration dates back to 1987 when the third floor
of City Hall was divided into three separate departments (the Building & Safety, Planning, and
Public Works Departments). The existing counter configuration and floor plan abutting the
counter are not well suited to serve the coordinated activities of the three functions now
combined in one department, and is now functionally obsolete. Also, the existing physical
layout does not meet current OSHA and ADA standards for working conditions. Consequently,
the Department has developed a plan to reconfigure its public counter operation in order to
improve customer service, efficiency, employee safety, and to streamline permit processing.
Several important features of the new plan include:
1) Creation of a receptionist/greeter station to provide immediate contact and assistance to
customers.
2) Ergonomic desk type work stations that provide seating for both staff and customers.
3) Two general use work stations which can be used by any of the three divisions to
improve operational capacity to meet customer demand during peak periods,
4) Acoustical panels between workstations to reduce background noise and to personalize
service,
5) Increased customer seating capacity for customer comfort,
6) Upgraded computers and dispersion of printers to streamline and reduce plan review and
permit processing times; and
7) A public-access computer workstation.
The computer hardware necessary to upgrade the counter terminals will include five new
computer systems with monitors and two laser printers. Please refer to the proposed floorplan
(Attachment A) to see how these features are incorporated.
This phase of the project includes demolition of the existing counter, relocation of wall and roof
drain, purchase and installation of new counter and all furniture, upgrading computers, and new
signage. Removal of the lighting soffit, partial replacement of the suspended ceiling system and
new lighting will be accomplished at a later date by Facilities Management.
Estimated costs are as follows:
Furniture
Computer Equip.
Demolition/ConstructionlMisc.
Total
$30,300
$13,000
$ 4.500
$47,800
STAFF REPORT - continued
Financial Impact:
It is requested that salary savings be used to fund the physical improvements for the Counter
Reconfiguration Project, including computer equipment necessary to assist in streamlining the
permit process. The salary savings from four of the ten positions currently vacant in the
Department will cover this funding in the amount of $47,800.
Salary savings from the four vacant positions noted below have been realized within the current
fiscal year budget commencing July 1,2001 through October 1, 2001.
The salary savings are identified by positions as noted below:
Senior Plan Checker
Plan Checker (2 pos.)
Associate Planner
$ 15,200
$ 22,700
$ 13 0400
$ 51,300
Acct.No.OO 1-192-50XX(Salaries/Personal Services)
Acct.No.001-192-50XX(Salaries/Personal Services)
Acct.No.OO 1-190-50XX (Salaries/PersonalServices)
The salary savings are to be transferred into Accounts as follows:
$ 34,800
$ 13.000
$47,800
Acct. No. 001-181-5706 (Remodeling)
Acct. No. 001-181-5702 (Computer Equipment)
Recommendation:
Authorize the Director of Finance to amend the FY 2001-2002 Development Services
Department budget and transfer $47,800 from the Department's Salary Savings into appropriate
accounts as indicated above to be used to fund physical improvements for the Department's
Public Counter Reconfiguration Project, including computer equipment to streamline the plan
review and permit process.
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