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Home My WebLink About12-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director Dept: Development Services 0"""" . , " t . ~.._, , , . " > ". . '- Subject: Resolution awarding contract to JP Striping for Signing and Striping of Bicycle lanes for Phase I & Phase II of City Adopted bicycle Facilities Master Plan, per Plan No. 10229. Date: October 2,2001 File: 1.7116 MCC Date: October 15, 2001 Synopsis of Previous Council Action: None Recommended Motion: Adopt Resolution -~y~ Contact person: Ron Blymiller, Associate Civil Engineer Phone: '; 1 ';4 Supporting data attached: Staff Report, Map, Reso. & Agreement Ward(s)' 4 III 7 FUNDING REQUIREMENTS: Amount: $51,000.00 Source: (Acct. No.) 122-373-5504-7116 & 126-373-5504-7116 A,ct. ""'ct~~~:n~:4;;;~ Z Ph=, 1& II Council Notes: 'v+:co ~ 2 Q(\ \. :; (' () Agenda Item No.J ~ IO}J,JO) CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding contract to IP Striping for Signing and Striping of Bicycle lanes for Phase I & Phase II of City Adopted bicycle Facilities Master Plan, per Plan No. 10229. Background: Staff successfully applied for Transportation Development Act (TDA), Article 3 funding last year, allowing the City to proceed with a portion of the Bicycle Facilities Master Plan adopted in 1994. This project will extend the existing bicycle lanes from California State University San Bernardino to Perris Hill Park (total of approximately 7 miles) at the intersection of Highland Avenue and Valencia Avenue. The project will also result in the completion of a significant portion of Phases I and II of the master plan as shown on Exhibits Band C. The project location and previously completed -master planned bicycle lanes along University Parkway, Kendall Avenue, and Northpark Boulevard are shown in Exhibit A. Given that the bid has come in well below the project budget, and much of the cost is provided by "outside funding", staff will be seeking to extend the project limits along Mountain Vi~ into the Downtown area, and along Valencia to 21st Street. Plan and specifications for this project are complete and it is ready to be awarded. The estimated project costs are as follows: Construction Cost $40,889.39 Contingencies $ 6,110.61 Design, Inspection, and Contract Administration $ 4,000.00 Total $51,000.00 This'project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the following companies responded: Cit Amount of Bid $63,029.00 $40,889.39 $67,558.49 Service, Inc. 2 STAFF REPORT - continued Staff has reviewed the bids, determined that the contractor's bid meets the specifications, verified their previous experience, and recommends the Mayor and Common Council award this contract to lP Striping. Financial Impact: Adequate funds are available from the $130,000 budgeted and all costs will be charged to Account No. 122-373-5504-7116 and Account No. 126-373-5504-7116 (Signing and Striping of Bicycle Lane Phases I and II). Recommendation: Adopt Resolution ~ 3 '\l,~ARDI.vO City of San Bernardino, California .~ Department of Development SelVices/Public Works' Division :'._-~ ! , .. .. il September 24, 2J01 _' , ~ File No. 1.7116 , , ;:,. W.O. No. 7116 DWG. No. 10229 VICINITY MAP For Signing & Striping /~- ,)( ?}-r.. ~ Bicycle Lane;! Phases I & II ..~.," .... , r '''____ f l I . i '" _u__ / .. " . i , PROJECT BICYCLE LANES COMPLETED BICYCLE LANES '\ \ / '-, 1-71' ~/ ~ i~~i~'7n i~ ~:=- .......... -- ~ , . .. ;l t '.all'" 3 __......SL "Li .' , ~ ~-- -.. RIALTO ==--t.. ..~- ~ I -- .. Ii j:~ e~~. HIGHLAND , ...... .. .. i i J J -............... . -. . ",- ...... LOMA UNDA ------ REDlANDS COLTON ~ VICINITY MAP N.T.S. Exhibit A ~ " ~ ~ ! I i ~ Ul ~! I = ~ ....l . " w -< . ~ ~ ~ Z . ~ . j . 0 ~o e 0 u ~ ~ ~ 0 - - ~ !~ ~ n ~ E-<W ~ ~ ~ ~Z e 0:: ~~ . ~ ~ ~fouH ....lo I'Ll ~ ~ g t I'Ll a a E-< Ul 0 ~ ~ ~~ ~ ~ ~ . ~ ~ w_ ~. Z t ~ E-< ~~ ~ ~ e ~ ~ 1'Ll(J)~ . i 0:: I'Ll ~ ~ ~n ~ n ~ E-<....:: ~ I ~ 0 5::I::. 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J Ii Ii I 1 .ISD!lUOJ!~ ........o~ Z 0 Eo< ..J ........ 0 u 0 .-' ~ < <i<' - ~ . ~ , , \~ . ,~ ,P~ , 0 , ' 0 , , - - - ..... - - - 1iIO. - - City of San Bernardino, California Department of Development Services/Public Works Division September 24, 2J01 File No. 1.7116 W.O. No. 7116 DWG. No. 10229 VICINITY MAP For Signing & Striping Bicycle Lane;! Phases I & II . -".- , .:::........................:JK.'i.A1r:J . :54t, 'XiU.I_ : , r ~ TH ~T.""1" c:c, -- F___ ---- -- --- -, ,,,. --< ; ,..._~_. '. ~-- . .... '.. I.....: . Itu/IIW : ,.. - ,,- !:- 'I , . . - ~- . , n - '- r--::: I, ~ -~.' -in r-': '-"1 !! '. - - ..- r---'-- - -.'"r' ,. ,. l~_., ~~- ...~ .:i '" ", ,': ~'.. -q -"':..- - - , __" ___~A_--,--__ -. . , - - ~_=-. gi i L--.---~L I.-l- -~-- , ' .- , .-..-., o --.-- . . .....-.. . VICINITY MAP N.T.S. " ~ ...g. . 1~ltl .-. .... .- .~ r-- u- -: ~ ~ "'- ~o -- il ~ 4:~ CI ~ a: CI c Z III a: ~ .... II. III 0 ~ ~ I- Z ~U) :;) 0 ~ C ~ U >- .J III ~ c 0: ~ III ~ ~ LlJ LlJ 0:: Z oc.. ::> oli~~ ~[-it J~~ ~., , ~ P\ ~ I I ~'" U)~ LlJ_ C!I Z 0:: LlJ LlJ Z C!I Z LLI <ll Z Z ... c.. o ~ III ...J ... U > ~o:: ~ ~Jl~~ Ua:.... ~::i: ~5~~~ ~ ::i:t;... s 0-0 c.. U~I- 0:: c:::Ea: 0 0 zClf - Z CC.... Ii: 0 ~~~ 0:: ~ >-Ut- U)U U < U - ::i::E~ ~ ll.. .. 0 III c::; eo::::> c LlJ ~L1.U) III ~l '" .... l"l .... ... .... '" .... o .... M ... '" '" "I 00 en .... .... .... '" ::i: < z ::i: 0:: iL: >= III C LlJ C 0:: o U LlJ 0:: U) c iii " z ~ :I: U a: ::l .. Q o a: z w Q .J o " .. z w i! a: < .. w Q " z ii: W .J ii: Q jjj > a: < z tl >= III C LlJ U Z ::> o z z < c z < C LlJ Z LlJ c.. o U) c co 2 o 0: ::l III it t; is z o 0: < a: .. III Z ~ < w !: :I: ;= d z t- z ::> o U U < ,-.. '- c ~,- \... ~(Q)~V " 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER.~ARDIl'\O AWARDING A CONTRACT TO JP STRIPING FOR SIGNING AND STRIPING OF BICYCLE LANES FOR PHASE I AND PHASE II OF CITY ADOPTED BICYCLE FACILITIES MASTER PLAN PER PLAN NO. 10229. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl'\ BERNARDINO AS FOLLOWS: SECTION 1. IP Striping is the lowest responsible bidder for Signing and Striping of Bicycle Lanes for Phase I and Phase II of City Adopted Bicycle Facilities Master Plan. A contract is awarded accordingly to said bidder in a total amount of $40,889.39, with a contingency amount of $6,110.61, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. III III lJ10, (1'- /ulsl/ l- ,. c - , ~ 1 RESOLUTION...AWARDING A CONTRACT TO JP STRIPING, FOR SIGNING AND STRIPING FOR BICYCLE LAt'IES FOR PHASE I AND PHASE II OF CITY 2 ADOPTED BICYCLE FACILITIES MASTER PLAN PER PLAN NO. 10229. 3 4 5 6 7 8 9 10 11 12 13 14 15 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _day of _,2001, by the following vote, to wit: ABSTAIN ABSENT Council Members: AYES NAYS ESTRADA LIEN MC GINNIS SCHNETZ SUAREZ ANDERSON 16 MC CAMMACK 17 18 19 20 21 22 City Clerk The foregoing resolution is hereby approved this day of , 2001. Judith Valles, Mayor City of San Bernardino 23 24 Approved as to form and legal content: 25 26 27 28 JAMES F. PENMAN, City Attorney By: ~A/h,a.. ",? ~ d CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT INTEROFFICE MEMORANDUM TO: Fred Wilson, City Administrator FROM: ~ Raymond A. Casey, Deputy Director/ City Engineer SUBJECT: Bicycle Lane Project DATE: October 12,2001 CC: James Funk, Director of Development Services This is in response to your inquiry regarding the Master Plan bicycle lane project scheduled on the Council Agenda Monday. Following are reasons to go ahead with the contract award to JP Striping versus completing the project with our own forces: 1) In order for the City to be eligible for reimbursement for "Force Account" labor it should be defined in the original Federal/State Aid application or subsequent approvals by SANBAG would be required. This may be problematic given the relatively short time frame to complete the project. 2) Staff feels we received a good bid price on the project. 3) Due to the extreme delay in replacing the striping machine, the City is well behind in overall striping maintenance. Some of the areas are becoming critical due to the lack of striping visibility and it will take some time to catch up. 4) Although, the machine is scheduled to be delivered in November, any subsequent delays in delivery will affect our ability to get to these critical areas. Should you have any other questions regarding this project, please let me know. CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Infonnation Management (RIM) Program DATE: October 19,2001 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2001-320 I am providing you with one certified copy of Resolution 2001-320 and four (4) original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by December 14, 2001. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Signed: 10//1/ f) I I I Please sign and return. Date: " ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): \D-\S-Ol Item # \7 Vote: Ayes 1-1\ Nays -e-- Change to motion to amend original documents: - Resolution # C CD \ - 3z.o Abstain ,e--. Absent-B-- Reso. # On Attachments: ,/' Contract term:- Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY NullNoid After: too Ol+'{,\ ! 17- )4 -c \ By: Date Sent to Mayor: 10- I 'I - 0 1 Date of Mayor's Signature: 'D -\ '8'-G\ Date ofClerk/CDC Signature: I (J- \ l(-() I Reso. Log Updated: ,/ Seal Impressed: V Date Memo/Letter Sent for Signature: \ 0- \ "1-0 \ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: / Date Returned: --1.J-! '1--01 See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (;5;7): Updated Traffic Folders (3985, 8234, 6;5, 92-389): Yes ,/' No By - Yes No-L By Yes No ~ By Yes NO~ By Yes No By Copies Distributed to: City Attorney ./ Parks & Rec. Code Compliance Dev. Services L EDA Finance'/ MIS Others: LesUG C'f..Aufi'l21J (C@r1fiEfl) Police Public Services Water Notes: ~ ,1\ 0 (()mQi'<<o:-r BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: 1b::C..- Date: I I-I$'- b \ Revised 01112/01