HomeMy WebLinkAbout14-Development Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Utilization of Salary Savings for
the cost of Agreement for Professional
Transportation Modeling Services.
Dept: Development Services
Date: 09/12/01 0 l"" . ,'~ , , l · L
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MCC Date: September 17, 2001
File:
Synopsis of Previous Council Action:
None
Recommended Motion:
1. Adopt Resolution; and
2. Authorize the Director of Finance to amend the FY 2001/02 Development Services budget
and transfer $24,000 from salary savings (001-185-5011 $9,640, 001-183-5011 - $14,360)
to professional contractual services (001-181-5502) to fund the Professional Transportation
Modeling Services.
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Contact person: Anwar Wagdy, Traffic Engineer
Phone: '1711
Supporting data attached: Staff Rppcort, A gre<;>mpnt
Ward: N/A
FUNDING REQUIREMENTS: Amount: $24,000.00
Source: (Acct. No.) 001-185-5011 and 001-183-5011
Acct. Description: Salaries Perm/full-time
Finance:
Council Notes
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Agenda Item No. /'1
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Utilization of Salary Savings to fund a Services Agreement to provide Professional
Transportation Modeling Services.
Backl!round:
The Development Services Department, Public Works Traffic Division, provides traffic
modeling services for the City and, for a fee, provides traffic modeling services for the East
Valley Transportation Model (ETVM). This involves modeling for a number of projects,
including regional projects such as Route 215, Route 30. Tippecanoe Interchange
Improvement, and requests for modeling by other neighboring cities that are members of the
EVTM. Additionally, the models, and data collected as part of the modeling process, will be
used extensively for the City's General Plan Update.
The position responsible for the modeling program has been vacant since May 2001. The
number of active modeling projects has increased. The time necessary to train a new employee
to prepare and run modeling will be lengthy. It is necessary that the division obtain
professional expertise through a contractual agreement as soon as possible. Mr. Bhat was
chosen because of his extensive knowledge not only in the transportation modeling but also due
to his familiarity with our specific model (EVTM) throughout the past several years. Due to
the proprietary nature of traffic modeling, it was de,cided not to hire a consulting firm for this
work. Mr. Bhat is also an employee of Southern California Area Governments and performs
consulting work in his off time. This agreement will not exceed $24,000, this amount will
suffice until such time as we can hire and train a replacement employee. The work performed
by this position is critical to the transportation planning and design of several important
freeway and local development projects. The cost is an estimate because the services would be
provided on an "as needed basis" at a rate of $40.00 per hour for a maximum of 600 hours
commencing September 2001 through July 2002.
Financial ImDact:
Funding for this agreement in the amount of $24,000 will be covered by the salary savings
from the vacant positions as noted below commencing the period from July 1, 2001 to August
31, 2001. The salary savings are to be transferred into Account No. 001-181-5502
(Professional/Contractual). This account will be used to charge costs incurred under this
contract. The salary savings are identified by positions below:
Engineering Assistant III (2), $9.640 Account Number 001-185-5011 (Salaries Perm/Full-time)
Senior Civil Engineer $7,538 Account Number 001-183-5011 (Salaries Perm/Full-time)
Draftsperson $6,822 Account Number 001-183-5011 (Salaries Perm/Full-time)
Total $24,000
Staff Report - continued
Recommendation:
1. Adopt Resolution; and
2. Authorize the Director of Finance to amend the FY 2001/02 Development Services budget
and transfer $22,500 from salary savings (001-185-5011 $9,640, 001-183-5011 - $14,360)
to professional contractual services (001-181-5502) to fund the Professional Transportation
Modeling Services.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT FOR PROFESSIONAL TRANSPORTATION MODELING
SERVICES WITH SRINIV ASA S. BHAT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor is authorized to execute the Agreement for
Professional Services with Srinivasa S. Bhat to provide professional transportation
modeling services on an "as needed" basis (attached and incorporated herein as Exhibit
"A"). A contract is entered into with said consultant for the actual costs incurred, not to
exceed $24,000.00, but such agreement shall be effective only upon being fully executed
by both parties. The Mayor is hereby authorized and directed to execute said agreement
on behalf of the City.
SECTION 2. This agreement and any amendment or modifications thereto shall
not take effect or become operative until fully signed and executed by the parties and no
party shall be obligated hereunder until the time of such full execution. No oral
agreements, amendments, modifications or waivers are intended or authorized and shall
not be implied from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to
execute it within sixty (60) days of passage of this resolution.
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RESOLUTION...AUTHORlZING THE
AGREEMENT FOR PROFESSIONAL
SERVICES WITH SRlNIV ASA S. BHAT.
MAYOR TO EXECUTE AN
TRANSPORTATION MODELING
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
,2001, by the following
vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MC GINNIS
SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
By:_,
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EXHIBIT A
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this day of SeDtember, 2001,
by and between Srinivasa S. Bhat ("Contractor") and the CITY OF SAN BERNARDINO
("CITY").
WITNESSETH:
A. WHEREAS, CITY has a need for professional transportation modeling services
on an as needed basis and,
B. WHEREAS, CONTRACTOR is competent and able to perform said
transportation modeling services, and,
C. NOW, THEREFORE, the parties hereto agree as follows:
I. CONTRACTOR shall provide transportation modeling services to CITY
in accordance with Attachment 1.
2.
Over the term of this Agreement, CONTRACTOR shall be paid for such
services an amount not to exceed $24,000, in accordance with Attachment
A. This Agreement may be canceled by two weeks written notice by either
party.
3. CONTRACTOR shall provide the Director of Development Services
with a weekly statement of hours worked in arrears and shall be provided
payment within thirty (30) days therefrom. CITY retains the right to
challenge all or any part of the statement.
4. The term of this agreement shall begin September 2001 and end July
2002, with total contract hours not to exceed 600 hours.
5. The transportation model and all work product from the transportation
model shall remain the property of the City of San Bernardino.
6. CONTRACTOR shall indemnify, defend and hold CITY, its officers,
employees and agents harmless from any claim, demand, liability, suit,
judgment or expenses (including, without limitation, reasonable costs of
defense) arising out of or related to CONTRACTOR'S performance of
this agreement, except that such duty to indemnify, defend and hold
harmless shall not apply where injury to person or property is caused by
CITY'S willful or sole negligence.
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7.
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CONTRACTOR shall perform work tasks as directed by the Director of
Development Services or his designee, but for all intents and purposes
CONTRACTOR shall be an independent contractor and not an agent or
employee of the CITY and, as such, shall not be entitled to any benefits,
including but not limited to, medical insurance, retirement and workers'
compensation.
8. In the performance of this Agreement contractor shall not discriminate on
the basis of race, creed, color, religion, sex, physical handicap, ethnic
background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be deposited with
the United States Postal Service, postage prepaid and addressed as
follows:
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10.
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To the City:
James Funk
Director of Development Services
300 North "D" Street
San Bernardino, CA 92418
To the Contractor: Srinivasa S. Bhat
21 Silverwood Lane
Pomona, CA 91766
Nothing in this paragraph shall be construed to prevent the giving of
notices by personal service.
CONTRACTOR shall maintain insurance policies meeting the minimum
requirements set forth herein. All insurance maintained by the Contractor
shall be provided by insurers satisfactory to the City. Certificates
evidencing all insurance coverage required herein shall be delivered to the
City prior to the Contractor performing any of the services under this
Agreement. All insurance certificates required herein shall name the City
as an additional insured and provide for thirty- (30) days written notice
from the insurer to the City prior to cancellation of any insurance policy of
the CONTRACTOR.
A. Comorehensive General Liabilitv and Automobile Insurance - The
Contractor shall maintain comprehensive general liability and
automobile liability insurance with a combined single limit of not
less than One Million Dollars ($l ,000,000.00) per occurrence.
B.
Worker's Comoensation Insurance - The Contractor shall maintain
worker's compensation insurance in accordance with the laws of
the State of California for all workers employed by the Contractor.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day
and date first above shown.
Date:
By:
Srinivasa S. Bhat
2l Silverwood Lane
Pomona, CA 91766
CITY OF SAN BERNARDINO
By:
Judith Valles, Mayor
ATTEST:
Rachel Clark, City Clerk
Approved as to form
And legal content:
James F. Penman,
City Attorne
By:
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Attachment 1
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SERVICES AGREEMENT
For
Srinivasa S. Bhat
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Scope of Services:
The Consultant shall perform services including, but not limited to, the following activities:
· Data Management of the City's East Valley Transportation Model (EVTM)
· Network changes to EVTM
· AMlPM Base Line (94) and future (2020) EVTM Forecasts
· Select Link/Select Zone processes
· Turning movement data input and extraction from EVTM
· Preparation of summary and status EVTM reports in a timely manner
· Consultant shall work under the direction of the City Traffic Engineer
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.~ · Consultant shall not share or provide any EVTM data with any person or organization
· Consultant shall not share or provide any EVTM data with any person or organization unless
specifically directed by the City Traffic Engineer
Compensation:
· City shall compensate consultant for actual hours worked at a rate of $40.00 per hour and
according to terms in this agreement.
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CITY CLERK'S OFFICE
RAcHEL G. CLARK, C.M.C, - CITY CLERK
3'"
P,O. Box 1318. San Bernardino' CA92402
300 North "D" Street. San Bernardino' CA92418,OOOI
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.cLsan-bernardino.ca.us
September 25,2001
Srinivasa S. Bhat
21 Silverwood Lane
Pomona, CA 91766
Dear Mr. Bhat.
At the Mayor and Common Council meeting of September 17, 200 l, the City of San Bernardino
adopted Resolution 2001-282 - Resolution authorizing the Mayor to execute an agreement for
professional transportation modeling services with Srinivasa S. Bhat.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino. CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384,5002.
S incerel y,
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Michelle Taylor
Senior Secretary
Enclosure
cc: Anwar Wagdy, Traffic Engineer
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 4,2001
TO:
Anwar Wagdy, Traffic Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-282 - Srinivasa S. Bhat
CC:
Finance
Attached is a copy of the executed agreement with Srinivasa S. Bhat for professional
transportation modeling services. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # 1<\
Vote: Ayes 1-"'>, S - (_ Nays.l2r
Change to motion to amend original documents: -
Resolution # L('{") \ - '2'62,
Abstain ..e- Absent 3, ")
Reso. # On Attachments: / Contract term:
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: q - , <1 - () \
Date of Mayor's Signature: q -d \-0\
Date of Clerk/CDC Signature: q - .;;l. \ -0 1
Date MemolLetter Sent for Signature: q - c;(:5 - 0 \
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
NullNoid After: 100 OA'j \ ) 11-1(, -0 \
I
By:
Reso. Log Updated: ./
Seal Impressed: ~
See Attached: ,../' Date Returned: \ 0 - Lj - 0 \
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985. 8234, 655, 92-389):
Copies Distributed to:
City Attorney ,./ Code Compliance
YesL No By
Yes No--L By
Yes No-L By
Yes NO=i By
Yes No By,_
Finance ,/' MIS
Parks & Rec.
Police
Public Services
Water
Dev. Services'/ EDA
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: lo-4..-() I
Revised 01/12/01