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Home My WebLink About10-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: August 29,2001 ..~ ,', ,.. L o h j 1".. . . . F\ Subject: Resolution approving an Agreement for Professional Services with Richard Pope & Associates to develop a Master Plan for Enhanced Landscape/Aesthetics Treatment for the proposed I-215 improvement project. From: James Funk, Director Dept: Development Services File No. 7.01-46 Synopsis of Previous Council Action: MCC Date: September 17, 2001 7/09/01 Allocated $75.000 in the 2001/02 Capital Improvement Program to develop a Master Plan for Enhanced Landscape/Aesthetics Treatment for the proposed I-215 improvements. Recommended Motion: Adopt Resolution h5~ Contact person: Anwar Wagdv. Traffic Engineer Phone: 384-5154 Supporting data attached: Staff Report, Program Supplement Agreements, Resolution Ward: All FUNDING REQUIREMENTS: Amount: $75,000 .~ Source: (Acc!. No.) 242-362-5504-7247 Acct. Description: Master Landscape Architects Plan for Freeways Finance: ~~~~ Council Notes ~o# 2001-29'1 Agenda Item No. 10 q/J7/01 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution approving an Agreement for Professional Services with Richard Pope & Associates to develop a Master Plan for Enhanced Landscape/Aesthetics Treatment for the proposed 1-215 improvement project. Backlrround: Caltrans is in the preliminary design phase of implementing the 1-215 improvements. The limits of the improvements are between the 1-10 Freeway and the SR 210 (30) Freeway. By taking advantage of this design participation opportunity, the City will be able to explore implementing enhanced landscaping and aesthetic treatments along this portion of the I-215 corridor that will characterize the uniqueness of our city. Other cities in Southern California have implemented these types of treatments successfully. Caltrans allocates $33,000 per acre for standard landscaping on all of their projects. This level of funding typically funds the erosion control and minimal numbers of trees and shrubs that one typically sees with existing freeways. If a costlier landscaping treatment were chosen, the City would typically be required to pay the difference. Consequently, the City needs to develop a Master Plan to identify the options and feasibility of other landscaping treatments available. A Request for Qualifications (RFQ) was sent to nine firms specializing in landscape design. Two firms responded to the request. Subsequently, a Request for Proposal (RFP) was sent to these two firms. Richard Pope & Associates was the only firm that submitted a proposal in response. The following is a complete project cost breakdown, including the project cost submitted by Richard Pope & Associates relative to this request. Research Develonment $ 7,500.00 Design Develonment $25,500.00 Master Plan Develonment $17.500.00 Proiect Reimbursables $ 4,500.00 Project Total $55,000.00 Contingencies $ 8,250.00 Design Review and Contract Administration $11,750.00 Grand Total $75,000.00 Staff Report - continued Staff feels that the consultant's cost breakdown appears to be realistic to complete the project even though Richard Pope & Associates was the only firm to respond. We therefore recommend that the City enter an Agreement for Professional Services with Richard Pope & Associates to develop a Master Plan for Enhanced Landscape/Aesthetics Treatment for the proposed I-215 Improvement Project. Financial Impact: Funding for this project in the amount of $75,000 was approved in the FY 200l/02Capital Improvement Budget and all costs incurred for this project will be charged to Account No. 242-362-5504-7247 (Master Landscape Architectural Plan Freeways). Recommendation: Adopt Resolution. 1 \",--" 2 3 4 5 6 7 8 9 10 11 12 13 ,r-- 14 \...... 15 16 17 18 19 20 21 22 23 24 25 26 - 27 ........ 28 ~(Q)w?~ . RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH RICHARD POPE & ASSOCIATES TO DEVELOP A MASTER PLAN FOR ENHANCED LANDSCAPE/AESTHETICS TREATMENT FOR THE PROPOSED 1-215 IMPROVEMENT PROJECT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor is authorized to execute the Agreement for Professional Services with Richard Pope and Associates to develop a Master Plan for Enhanced Landscaping/Aesthetics Treatment for the proposed I-215 Freeway Improvement Project (attached and incorporated herein as Exhibit "A"). A contract is entered into with said firm for the actual costs incurred, not to exceed $55,000.00, with a contingency amount of $8,250.00, but such agreement shall be effective only upon being fully executed by both parties. The Mayor is hereby authorized and directed to execute said agreement on behalf of the City. SECTION 2. This agreement and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of this resolution. /// /1/ - I - 1(0,10 9//7~/ '- ,....... '- - '-' 1 2 3 RESOLUTION...APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH RICHARD POPE AND ASSOCIATES TO DEVELOP A MASTER PLAN FOR ENHANCED LANDSCAPE/AESTHETICS TREATMENT FOR THE PROPOSED 1-215 IMPROVEMENT PROJECT. 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the 5 Mayor and Common Council of the City of San Bernardino at a 6 7 8 9 10 11 12 meeting thereof, held on the day of ,2001, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MC GINNIS 13 SCHNETZ 14 15 16 17 18 19 20 21 22 23 24 25 26 27 SUAREZ ANDERSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of ,2001. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: JAMES F. ENMAN, City At e By: -2- 28 /// ,.- EXHIBIT A '- AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into this of 2001, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Richard Pope & Associates, hereinafter referred to as "CONSULT ANT". WITNESSETH WHEREAS, City desires to obtain professional Consulting Services to develop a Master Plan for Enhanced Landscaping/Aesthetics Treatment for the proposed 1-215 Freeway improvement project. WHEREAS, in order to develop a Master Plan for Enhanced Landscaping/Aesthetics Treatment for the proposed freeway improvement project, it is necessary to retain the professional services of a qualified landscape architectural consulting firm; and WHEREAS, Consultant is qualified to provide said professional services; and WHEREAS, San Bernardino City Council has elected to engage the services of the Consultant upon the terms and conditions as hereinafter set forth; and r-- '-' NOW, THEREFORE, it is mutually agreed, as follows: 1. SCOPE OF SERVICES Consultant shall perform those services specified in Section II of the Request for Proposal "Description of Projects", and as contained in that Proposal dated May 15, 2001, (which is on file at the City Clerk's Office) and the Consultants proposed costs, a copy of which is attached hereto as Exhibit "1 ", and all of which are incorporated herein as though set forth in full. 2. TERM OF AGREEMENT The project shall commence within five (5) days after the City has authorized work to start by issuance of a Notice to Proceed. These services shall be completed within two (2) months after the "Notice to Proceed", unless otherwise amended by the City. 3. STANDARD OF PERFORMANCE Consultant shall complete all work in conformance with Federal, State, and local regulations and industry standards as stipulated in Section II of the Request for Proposal. ,- '-' -4. CHANGES/EXTRA SERVICES '- A. Performance of the work specified in the "Scope of Services" is made an obligation of Consultant under this Agreement, subject to any changes made subsequently upon mutual agreement of the parties. All such changes shall be considered as additional tasks and shall be incorporated by written amendments to this Agreement and include any increase or decrease in the amount of compensation due Consultant for the change in scope. Any change, which has not been so incorporated, shall not be binding on either party. B. No extra services shall be rendered by Consultant under this Agreement unless City authorizes such extra services in writing prior to performance of such work. Authorized extra services shall be invoiced based on the authorized additional task amounts. 5. COMPENSATION A. The City shall reimburse the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct costs) incurred by the Consultant in performance of the work, in an amount not to exceed $55,000.00. Actual costs shall not exceed the estimated wage rates and other costs as set forth in Exhibit "1" attached hereto and incorporated herein as though set forth in full. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. City and Consultant shall agree upon any such significant alteration in writing before commencement of performance of such significant alteration by Consultant. ,"- '- Any adjustment of the total cost of services will only be permitted when the Consultant establishes and City has agreed in writing that there has been, or is to be, a significant change in: 1. Scope, complexity, or character of the services to be performed; 2. Conditions under which the work is required to be performed; and 3. Duration of work if the change from the time period specified in the Agreement for Completion of the work warrants such adjustment. C. The Consultant is required to comply with all Federal, State and Local laws and ordinances applicable to the work. The Consultant is required to comply with prevailing wage rates in accordance with California Labor Code Section 1770. D. The Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, part 31 et seq., shall be used to determine the allowability of individual items of cost. E. The Consultant also agrees to comply with Federal procedures in accordance with 49 CFR, Part 19, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. r- '- 2 ,- i...- c ,- "-' F. Any costs for which payment has been made to the Consultant that are detennined by subsequent audit to be not allowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq., or 49 CFR, Part 18, Unifonn Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, are subject to repayment by Consultant to City. G. Any subcontract in excess of $10,000, entered into as a result of this contract, shall contain all the provisions of this Agreement. 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted every four (4) weeks by Consultant to City and shall be paid by City within twenty (20) days after receipt of same, excepting any amounts disputed by City. Dispute over any invoiced amount shall be noticed to the Consultant within ten (lO) days of billing and a meet and confer meeting for purposes of resolution of such dispute shall be initiated by the City within (10) days of notice of such dispute. Interest of 1-1/2 percent per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not in dispute and not paid within thirty (30) days of the billing date, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. On disputed amounts, interest shall accrue from thirty (30) days of the invoice date if the amount in dispute is resolved in favor of the Consultant. All tasks as specified in Exhibit "I" shall be completed prior to final payment. B. No payment will be made for any work perfonned prior to approval of this contract by City and Notification to Proceed. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Development Services of City, or his designee, shall have the right of general supervision over all work perfonned by Consultant and shall be City's agent with respect to obtaining Consultant's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Development Services or his designee. B. The office of Federal Highway Administration may review and inspect the Consultant's activities during the progress of the program. 8. COMPLIANCE WITH CIVIL RIGHTS LAWS Consultant hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, age, handicap or national origin. Consultant shall comply with all State and Federal Civil Rights Laws in its hiring practices and employee policies. Such action shall include, but not be limited to, the following: recruitment and recruitment advertising, employment, upgrading, and promotion. 3 i~ 9. TERMINA nON OF AGREEMENT '- A. This Agreement may be terminated by either party upon thirty (30) days' written notice in the event of substantial failure of the other party to perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following the date of such notice within which to correct the substantial failure, giving rise to such notice. In the event of termination of this Agreement, City shall within thirty (30) days pay Consultant for all the fees, charges and services performed to City's satisfaction by Consultant, which finding of satisfaction shall not be unreasonably withheld. Consultant hereby covenants and agrees that upon termination of this Agreement for any reason, Consultant will preserve and make immediately available to the City, or its designated representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, and to fully cooperate with City so that the work to be accomplished under this Agreement may continue within forty-five (45) days of termination. Any subsequent use of such incomplete documents, other than their originally intended use, shall be at the sole risk of the City, and the City agrees to hold harmless and indemnify Consultant from any claims, losses, costs, including attorney's fees and liability arising out of such use. Consultant shall be compensated for such services in accordance with Exhibit "1". B. This Agreement may be terminated for the convenience of the City upon thirty (30) days written notice to Consultant. Upon such notice, Consultant shall provide work product to - City, and City shall compensate Consultant in the manner set forth above. \..,... C. Following the effective date of termination of this Agreement pursuant to this section, the Agreement shall continue until all obligations arising from such termination are satisfied. 10. CONTINGENCIES In the event that, due to causes beyond the control of and without the fault or negligence of Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure shall not constitute a default in performance, the City may grant to Consultant such extensions of time and make other arrangements or additions, except any increase in payment, as may be reasonable under the circumstances. Increases in payment shall be made only under the "changes" provision of this Agreement. Consultant shall notify City within three (3) days in writing when it becomes aware of any event or circumstances for which it claims or may claim an extension. 11. INDEPENDENT CONTRACTOR Consultant shall act as an independent contractor in the performance of the services provided for under this Agreement. Consultant shall furnish such services in its own manner and in no respect shall it be considered an agent or employee of the City. ,- 12. ASSIGNMENT OR SUBCONTRACTING "- Consultant shall not assign this Agreement, or any portion thereof without the written consent of City. Any attempt by Consultant to assign or subcontract any performance of this Agreement 4 .- without the written consent of the City shall be null and void and shall constitute a breach of this Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract. '- 13. NOTICES All official notices relative to this Agreement shall be in writing and addressed to the following representatives of Consultant and City: CONSULTANT CITY Richard Pope Richard Pope and Associates 455 W. 4th St., Suite 'C' San Bernardino, CA 92401 Mr. James G. Funk Director of Development Services 300 N. "D" Street San Bernardino, CA 92418 14. RESPONSIBILITIES OF PARTIES A. The Consultant may reasonably rely upon the accuracy of data provided by the City or its agents. B. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this contract will automatically be vested in the City and no further agreement will be necessary to transfer ownership to the City. - '- C. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine readable form are intended for one-time use in the construction of the project for which this contract has been entered into. D. The Consultant is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by the City of the machine readable information and data provided by the Consultant under this Agreement; further, the Consultant is not liable for claims, liabilities or losses arising out of, or connected with, any use by the City of the project documentation on other projects, for additions to this project, or for the completion of this project by others, except only such use as may be authorized. in writing, by Consultant. E. For the purpose of determining compliance with Public Contract Code Section 10115, et. seq. and Title 21, California Code of Regulations, Chapter 2l, Section 2500 et. seq., when applicable, and other matters connected with the performance of the contract pursuant to Government Code Section 8546.7, the Consultant, subconsultant, and the City shall maintain all the books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. .- '- All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final 5 "- payment under the contract. The State, the State Auditor, FHW A, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Consultant that are pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. 15. COVENANT AGAINST CONTINGENT FEE Consultant warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Consultant for the purpose of securing business. For breach or violation of this warranty, City shall have the right to terminate this Agreement in accordance with the clause, permitting termination for cause and, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 16. HOLD HARMLESS CLAUSE A. Consultant shall indemnify, defend and hold free and harmless the City, its officers, and its employees from all claims, damages, costs, expenses, and liability, including, but not limited to attorney's fees, imposed upon them for any alleged infringement of patent rights or copyrights of any person or persons in consequence of the use by City, its officers, employees, agents, and other duly authorized representatives, of programs or processes supplied to City by Consultant under this Agreement. c B. The prevailing party in any legal action to enforce or interpret any provisions of this Agreement will be entitled to recover from the losing party all reasonable attorneys' fees, court costs, and necessary disbursements in connection with that action. The costs, salary, and expense of the City Attorney and members of his office, in connection with that action shall be considered as attorneys' fees for the purposes of this Agreement. 18. INDEMNITY - Consultant shall indemnify, defend and hold harmless City from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third parties, which arise from Consultant's negligent performance of services under this Agreement. Consultant shall not be responsible for, and City shall indemnify, defend, and hold harmless Consultant from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities of, by or with respect to third parties, which arise from the City's negligent performance under this Agreement. With respect to any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities of, by or with respect to third parties. which arise from the joint or concurrent negligence of Consultant and City, each party shall assume responsibility in proportion to the degree of its respective fault. '- 6 19. LIABILITY/INSURANCE ~ Consultant shall maintain insurance policies meeting the minimum requirements set forth herein. All insurance maintained by the Consultant shall be provided by insurers satisfactory to the City. Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to the Consultant performing any of the services under this Agreement. All insurance certificates required herein shall name the City as an additional insured and provide for thirty (30) days written notice from the insurer to the City prior to cancellation of any insurance policy of the Consultant. A. Errors and Omissions. The Consultant shall maintain errors and omissions insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. B. Comprehensive General Liability and Automobile Insurance. The Consultant shall maintain comprehensive general liability and automobile liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. C. Worker's Comoensation Insurance. The Consultant shall maintain worker's compensation insurance in accordance with the laws of the State of California for all workers employed by the Consultant. 20. VALIDITY C Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and affect, and to this end the provisions of this Agreement are declared to be severable. 21. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between the parties hereto and supersedes all prior and contemporaneous negotiations, representations, understandings, and agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may be amended only by written instrument signed by both parties. - "- 7 ,- AGREEMENT FOR Professional Services with Richard Pope and Associates to develop an Architectural "-Master Plan for Enhanced Landscaping/Aesthetics Treatment along the proposed I-215 Improvement Project within the City of San Bernardino. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date written above by their duly authorized officers on their behalf. ATTEST: CITY OF SAN BERNARDINO BY: Rachel Clark, City Clerk City of San Bernardino BY: Judith Valles, Mayor City of San Bernardino RICHARD POPE AND ASSOCIATES r BY: '-' Signature NAME: Richard Pope TITLE: Landscaoe Architect Approved as to form and legal content: JAMES F. PENMAN City Attorney: BY: III /1/ ,- '- 8 .-- ~!C~~Rg P<vPt ~~S~?~~lftT~r,~~ ~' ~, ~ lftnDSCftDt RQOIHCTURt. UQ~ftn DfSlGn '- Project: 1-215 IMPROVEMENT PROJECT ARCHITECTURAULANDSCAPE MASTER PLAN COST BREAKDOWN RESEARCH DEVELOPMENT A. Initial design meeting with consultant team. B. Review existing documents on freeway design and how it relates to the existing landscape report. C. Research the historical, cultural, and geographical context reports. D. Identify site problems with photo essay and site visit. .-- '-' ,E. Progress meeting Exhibit 1 rr L ,~: 0.;:~::~t ,;';':~'''~--'::l~i:: -~_" ."_..T SE"~''/l- c:~ /" ~ '-;" ; ~ i ,. 'r ... ~. $ 500. $ 1,500. $ 2,500. $ 2,500. $ 500. RESEARCH DEVELOPMENT TOTAL: $7,500. DESIGN DEVELOPMENT A. Consultant team will develop schematics for the Structural Aesthetic Design including: . Sketching layouts . Treatments . Details B. Consultant team will develop schematics for the Landscape Aesthetic Design including: . Sketching layouts . Treatments . Details C. Progress meeting - '- $ 4,000. $ 4,000. $ 500. .f)) W 4lN If IUI1f"C Inn blDn~DDmo (Jl9'l401 1909) 888.5568 ' en uc ~664 fftA (909))849854 RICHARD POPE & ASSOCIATES Landscape ArchitecturelUrban Design (909) 888-5568 '-" D. Consultant team will develop treatments for the structural aesthetic design: $ 7,500. BASIC CONCEPT . STRUCTURAL AESlHETlC DESIGN GOALS: Bridge (New, Widening, and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types Hardscapes - Paving (Slopes and Flat Areas) - Planters SECOND CONCEPT . STRUCTURAL AESTHETIC DESIGN GOALS: Bridge (New, Widening, and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types Hardscapes - Paving (Slopes and Flat Areas) - Planters ,-- "- . Conceptual renderings and computer enhanced photos for - Layouts - Treatments - Details . Plant palette . Cost estimates E. Consultant team will develop for the landscape aesthetic design: $ 7,500. BASIC CONCEPT . LANDSCAPE AESlHETlC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches, Conceptual Designs - Other Features: Lighting, Drainage Ways, Graffiti Control SECOND CONCEPT . LANDSCAPE AESlHETlC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches, Conceptual Designs - Other Features: Lighting, Drainage Ways, Graffiti Control . Conceptual renderings and computer enhanced photos for - Layouts - Treatments - Details . Plant palette . Cost estimates - F. Progress meeting $ 500. ~ G. Meeting to present completed conceptual designs to staff. $ 500. RICHARD POPE & ASSOCIATES Landscape Architecture/Urban Design (909) 888-5568 "- H. Meeting to present completed conceptual designs to all agencies. I. The selection of conceptual design by agencies. DESIGN DEVELOPMENT TOTAL: MASTER PLAN DEVELOPMENT $ 1.000. S 25,500. A. Consultant team will develop Master Plan for the Structural Aesthetic Design and the Landscape Aesthetic Design as laid out below: $ 15.000. SELECTED CONCEPT . STRUCTIJRAL AESTHETIC DESIGN GOALS: Bridge (New. Widening, and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types - Hardscapes \.- - Paving (Slopes and Flat Areas) - Planters . LANDSCAPE AESTHETIC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches, Conceptual Designs - Other Features: Lighting, Drainage Ways, Graffiti Control B. Progress meeting of consultant team. C. Continued development of master plan. D. Progress meeting of consultant team. E. Continued development of master plan. F. Progress meeting of consultant team. G. Final presentation to all agencies. ,- '- MASTER PLAN DEVELOPMENT TOTAL: PROJECT REIMBURSABLES: TOTAL PROJECT COST: $ 500. $ 500. $ 500. $ 1,000. S 17,500. S 4,500. $55.000. .' 1~1[g.~[g~W[gill) ~" v ,I , 2001 '- RICHARD POPE & ASSOCIATES Landscape ArchitecturelUrban Design 455 W. 4th Street, Suite C San Bernardino, CA 92401 (909) 888-5568 CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT PREVAILING RATE SCHEDULE Through December 31, 2001 OFFICE PERSONNEL ,,- Landscape Architect (Registered) $95/Hour "- Designer/Draftsperson $75/Hour Draftsperson $65/Hour Administrative Assistant $65/Hour Clerical $60/Hour MISCELLANEOUS REIMBURSABLE EXPENSES Mileage $,75/Mile Outside printing, reproduction, photography, long-distance telephone. and shipping costs will be billed at our direct cost plus 35%. - '- TIME LINE ',- RESEARCH DEVELOPMENT WEEK I / A. Initial design meeting with consultant team. B. Review existing docwnents on freeway design and how it relates to the existing landscape report. C. Research the historical, cultural, and geographical context reports. D. Identify site problems with photo essay and site visit. E. Progress meeting A. Consultant team will develop schematics for the Structural Aesthetic Desilffi including: . Sketching layouts . Treatments . Details B. Consultant team will develop schematics for the Landscaoe Aesthetic Desilffi including: . Sketching layouts . Treatments . Details C. Progress meeting DESIGN DEVELOPMENT WEEK II ~ '- WEEK m 6 Hours 19 Hours 32 Hours 32 Hours 6 Hours 50 Hours 50 Hours 6 Hours A. Consultant team will develop for the Structural Aesthetic Desilffi: - BASIC CONCEPT Design a concept with consideration for most effective time management, construction cost, and low construction difficulty. · STRUCTURAL AESTHETIC DESIGN GOALS: Bridge (New, Widening. and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types Hardscapes - Paving (Slopes and Flat Areas) - Planters "-' 50 Hours SECOND CONCEPT Concentrate on visUflI impact to motorists while reflecting the community outlook. and still achieve the perimeters of the Basic Concept. · STRUCTURAL AESTHETIC DESIGN GOALS: Bridge (New, Widening. and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types Hardscapes - Paving (Slopes and Flat Areas) - Planters · Conceptual renderings and computer enhanced photos for - Layouts - Treatments - Details · Plant palette · Cost estimates B. Consultant team will develop for the Landscaoe Aesthetic Desil!Il: · Conceptual renderings and computer enhanced photos for - Layouts - Treatments - Details · Plant palette . Cost estimates C. Progress meeting '- BASIC CONCEPT Design a concept with consideration/or most effective time management, construction cost. and low construction difficulty. . LANDSCAPE AESTHETIC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches. Conceptual Designs - Other Features: Lighting, Drainage Ways. Graffiti Control ;-."",.,.... '- WEEK IV 50 Hours SECOND CONCEPT Concentrate on visual impact to motorists while reflecting the community outlook, and still achieve the perimeters o/the Basic Concept. · LANDSCAPE AESTHETIC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches, Conceptual Designs - Other Features: Lighting, Drainage Ways. Graffiti Control 6 Hours D. Meeting to present completed conceptual designs to staff. WEEK V 6 Hours A. Meeting to present completed conceptual designs to all agencies. B. The selection of conceptual design by agencies. MASTER PLAN DEVELOPMENT WEEK VI 125 Hours A. Consultant team will develop Master Plan for the Structural Aesthetic Design and the Landscape Aesthetic Design as laid out below: 188 Hours ,- --- SELECTED CONCEPT '-. · STRUCTURAL AESTHETIC DESIGN GOALS.' Bridge (New, Widening, and Replacement) - Railing - Columns - Abutments Walls (Sound and Retaining) - Sculpture Reliefs - Block Types Hardscapes - Paving (Slopes and Flat Areas) - Planters · LANDSCAPE AESTHETIC DESIGN GOALS: Plant Palettes Landscape Solutions - Typical Situations - Sketches, Conceptual Designs - Other Features: Lighting, Drainage Ways, Graffiti Control B. Progress meeting 6 Hours WEEK vn A. Continued development of master plan. B. Progress meeting of consultant team. 6 Hours .-. WEEK VIII "- A. Continued development of master plan. B. Progress meeting of consultant team. C. Final presentation to all agencies. 6 Hours l2 Hours - "- CITY CLERK'S OFFICE RACHEL G. CLARK, C.M.C. . CITY CLERK P.O. Box 1318 . San Bernardino' CA 92402 300 North "D" Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 Business Registration Division: 909.384.5302 Passport Acceptance Facility: 909.384.5128 www.cLsan-bernardino.ca.us 8M September 26, 2001 Richard Pope Richard Pope and Associales 455 W. 41h Street, Suile C San Bernardino, CA 9240 I Dear Mr. Pope, At the Mayor and Common Council meeting of September 17,2001, the City of San Bernardino adopted Resolution 2001-297 - Resolution authorizing an agreement for professional services with Richard Pope & Associates to develop a master plan for enhanced landscape/aesthetics treatmentfor the proposed 1-215 Improvement Project. Enclosed is one (1) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please retain a copy (j{ the agreement for your files. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by November 16, 2001. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, " , -';)1 ~~ ~L " "oj,!>: l."'.. Michelle Taylor Senior Secretary Enclosure cc: Anwar Wagdy, Traffic Engineer CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: October 1,2001 TO: Anwar Wagdy, Traffic Engineer FROM: Michelle Taylor, Senior Secretary RE: o Resolution 2001-297 - Richard Pope & Associates CC: Finance Attached is a copy of the executed agreement with Richard Pope & Associates, to develop a master plan for enhanced landscape/aesthetics treatment for the proposed I-215 Improvement Project. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. . ~ . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~ Item # Vote: Ayes I-~ 5.-(., Nays ~ I Change to motion to amend original documents: .- \ 0 Resolution # 200 1- ~q f) Abstain.& Absent 3 I '/ Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: -===- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NullNoidAfter: ~O OAi" J 11-1(,,-01 I By: '- Date Sent to Mayor: 9 -I ~O I Date of Mayor's Signature: C\ - J. \ -0 I Date of Clerk/CDC Signature: q - if \ --0 I Reso. Log Updated: V Seal Impressed: V Date Memo/Letter Sent for Signature: C(r ;l.CorO I 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: ~Date Returned: IO/'! 0, See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes / No By Yes No ./' By Yes No ---.L. By Yes No ,/ By Yes No 7 By Copies Distributed to: City Attorney v'" Code Compliance Dev. Services -L EDA Finance v MIS Parks & Rec. Police Public Services Water Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: rrrr Date: W Revised 01/12/0 I