HomeMy WebLinkAbout28-Public Services
.,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
ORf~",~lAL
Subject Resolution authorizing the Mayor to execute the
Second Amendment to the Agreement between the City
and Bryan A. Stirrat and Associates relating to closure
and maintenance engineering services at the former
Waterman Landfill
Dept: Public Services
Date: August 9, 2001
Council Meeting Date: August 20, 2001
Synopsis of Previous Council Action
12-16-96
08/07/00
Reso 96-380 Agreement between City and Bryan A. Stirrat
Reso 2000-244 First amendment to agreement between City and Bryan A. Stirrat
Recommended Motion:
Adopt resolution
~#J
Lynn Merrill
Contact person:
Lynn Merrill
Phone:
5140
Supporting data attached:
Ward:
1
FUNDING REQUIREMENTS:
Amount:
$6,353
Source:
527-415,5502
Professional/Contract Services
~~~ ~/aL
/ Finance
Council Notes:
'Y~;U.Zc:6I'-Z<c Il
8~
Agenda Item No.~
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the Mayor to execute the Second Amendment to the Agreement between the
Gty and Bryan A. Stirrat and Associates relating to closure and maintenance engineering services at
the former Waterman Landfill.
BACKGROUND
The City of San Bernardino operated a sanitary landfill for Municipal Solid Waste between 1950 and
1960 on 19 acres ofleased private property along the south bank ofthe Santa Ana River. Landfill
operations ceased in 1961 and the site was turned back over to the property owner. The site was
adjacent to the former Tri-Gty airport. The Santa Ana Regional Water Quality Control Board
issued a notification some years ago to Rancon Realty Fund IV, the current owners, and the Gty of
the need to close the landfill in accordance with current standards. Because the Gty was the user of
the facility for a landfill, the Water Board made a determination that the Gty is the responsible party.
On December 16, 1996 the Mayor and Common Council approved Resolution 96-380 authorizing
an agreement for professional services with Bryan A. Stirrat and Associates in the amount of
$136,700 relating to the closure of the former Waterman Landfill to develop landfill closure plans.
Since 1996, the Company has been performing a variety of engineering stUdies in order to comply
with the closure and monitoring requirements of the Santa Ana Regional Water Quality Control
Board. These services include testing of ground water and methane generation for constituents,
development of various models to determine the potential for ground water contamination, and
negotiations with the Water Board for the appropriate closure strategy, including identification of
grading requirements and selection of cover materials.
The purpose of this Second Amendment is to extend the termination date of the agreement between
the Gty and Bryan A. Stirrat and Associates from August 16, 2001 to August 16, 2002. The
preparation of the various studies, reports and documents and their subsequent review by the parties
has taken longer than expected. The remaining work will be completed in the additional year and
cost no more than the remaining balance of $6,353. Sufficient funding for the remainder of this
contract was included in the FY01/02 Budget for this purpose.
FINANCIAL IMPACT
Funding for this extension was included in the FYOI-02 budget, Professional/Contract Services,
account 527-415-5502 in the amount of $6,353.
RECOMMENDATION
Adopt resolution
'-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
'-"
".-
"-'
Resolution No.
RESOLUTION AUlHORlZING THE MAYOR TO EXECUTE THE SECOND
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND BRYAN A.
STIRRAT AND ASSOCIATES RELATING TO CLOSURE AND MAINTENANCE
ENGINEERING SERVICES AT THE FORMER WATERMAN LANDFILL
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City a Second Amendment to the Agreement between the
City of San Bernardino and Bryan A. Stirrat and Associates, copy of which is attached hereto,
marked Exhibit "1" and incorporated herein by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above referenced Second Amendment to
the Agreement is rescinded if it is not executed within sixty (60) days of the passage of this
resolution.
I I I I I
I I I I I
I I I I I
I I I I I
IIIII
I I I I I
IIIII
I I I I I
IIIII
IIIII
IIIII
I I I I I
August 15, 200 1
YLo z <t
ijZO/O/
,-
,
\-
~
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
.-
'-
1
2
3
4
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE SECOND
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND BRYAN A.
STIRRAT AND ASSOCIATES RELATING TO CLOSURE AND MAINTENANCE
ENGINEERING SERVICES AT THE FORMER WATERMAN LANDFILL
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
,2001, by the following vote, to wit:
Council Members:
N<\Vs Abstain
Absent
Ayes
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Rachel Clark, City Oerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
, 2001.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
BY: L- ?-~
o
August 15,2001
2
.'_.
SECOND AMENDMENT TO
AGREEMENT
"-
THIS SECOND AMENDMENT TO AGREEMENT is made as of this
day of , 2001, by and between BRYAN A.
STIRRA T & ASSOCIATES, "Engineer" and the CITY OF SAN BERNARDINO "CITY".
RECITAlS
A. On or about January 16,1997 "ENGINEER" and the "CITY" entered into an Agreement
for professional engineering services to prepare recommendations and a closure plan for a
municipal landfill site located at VanderbiltlW atermanlSanta Ana River.
B. "ENGINEER" and the "CITY" desire to enter into this Second Amendment in order to
extend the term of the Agreement from its expiration on August 16, 2001 for a period of
one (1) year.
OPERATIVE PROVISIONS
NOW, 1HEREFORE, in consideration of the foregoing Recitals, which Recitals are
incorporated herein by reference, and of the mutual covenants contained herein, the parties hereto
agree as follows:
Paragraph 2 of the Agreement states the following:
... ... ... .."This Agreement shall expire as specified by the Exhibit "2" schedule
(attached) unless extended by written agreement of the parties."
.,-
'-
"CITY" agrees to a one (1) year extension to August 16,2002.
Except as amended by the terms of this Second Amendment, the Agreement shall remain in
full force and effect.
IN WTINESS WHEREOF, the parties hereto have executed this Second Amendment to
the Agreement betWeen BRYAN A. STlRRAT & ASSOCIATES. and the CITY OF SAN
BERNARDINO for professional engineering services to prepare recommendations and a closure
plan for a municipal landfill site located at VanderbiltlWatermanlSanta Ana River.
CITY OF SAN BERNARDINO
BRYAN A. STlRRAT & ASSOCIATES
By:
Judith Valles, Mayor
By:
ArrEST:
Approved as to form
and legal content:
Rachel Clark, City derk
JAMES F. PENMAN,
City Attorney
By: Ja-. 7. Ie---..
O.
Exhibit "1"
0''''''''
"'-
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
m
P.O. Box 1318. San Bernardino. CA 92402
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.lls
August 28, 2001
Mr. Michael A. Cullinane
Bryan A. Stirrat and Associates, Inc.
1360 Valley Vista Drive
Diamond Bar, CA 91765
Dear Mr. Cullinane,
At the Mayor and Common Council meeting of August 20, 2001, the City of San Bernardino
adopted Resolution 2001-268 - Resolution authorizing the Mayor to execute the Second
Amendment to the agreement between the City and Bryan A. Stirrat and Associates relating to
closure and maintenance engineering services at the former Waterman Landjill.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreementfor your jiles.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by October 19, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
/!
.,
.' i.
'.',' (.
'-
Michelle Taylor
Senior Secretary
Enclosure
cc: Lynn Merrill, Public Services Director
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
,
M~
itC(:FIVl:'l. :-'~'[ '( ('l :~-il"
BRYAN A. BTIRRAT &. ASBOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
.01 AUG 31 P12; 1
TRANSMITTAL lETTER . ,.
TO:
City of San Bernardino
Michelle Taylor
P.O. Box 1318
San Bernardino, CA. 92402
DATE: August 29,2001
ATTENTION:
Michelle Taylor
WE TRANSMIT BY:
COURIER
-.J MAIL
OVER NIGHT
HAND DELIVERY
THE FOllOWING:
Original Copy of our Agreement.
FOR YOUR:
APPROVAL
INFORMATION
PER YOUR REQUEST
,j FILE
REV!EW
USE
REMARKS:
BY' ~~2
P I Dickason
Contract Administrator
Enclosures
1360 Valley Vista Drive. Diamond Bar, CA 91765. [909] 860-7777. FAX [909] 860-8017
,
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
September 4,2001
TO:
Lynn Merrill, Director of Public Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-268 - Agreement with Bryan A. Stirrat and Associates
CC:
Finance
Attached is an executed copy of the agreement between the City of San Bernardino and Bryan A.
Stirrat and Associates relating to closure and maintenance engineering services at the former
Waterman Landfill. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
, \
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 2s'-dl,--('A Item #
Vote: Ayes \ '-j-'1 Nays B
,
2 K Resolution # ~OO I - 20 2
Abstain --6 Absent ,;;t'\
Change to motion to amend original documents:
Reso. # On Attachments: ~ Contract term: ---
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY
Date Sentto Mayor: c;, - z. Z - D \
Date of Mayor's Signature: 8 -Z-,,-c, I
Date of Clerk/CDC Signature: <;; - L s-<0 \
NullNoidAfter:ioCl DA'15,,!IO-I'1-GI
,
By:
--
Reso. Log Updated:
Sea11mpressed:
/-
,/
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ../ Date Returned: 'is'-:.~ \-0 \
See Attached:
See Attached:
ls~;) ire, I
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distributed to:
City Attorney /' Code Compliance
Dev. Services
Parks & Rec.
Police
Public Services
/ Water
Notes:
Yes / No By
Yes No-L By
Yes No ..L By
Yes No ..L By
Yes No / B
EDA
Finance ./
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: (/II Date: q -L\-b~
Revised 01/12/01