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Home My WebLink About27-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION .' . From: Lynn Merrill, Director 0,... ' ,., " i;,~ "-i~."i ll. Subject Resolution authorizing the execution of a purchase order to Nixon-Egli Company for a used Lee- Boy paving machine and a purchase order to Nixon-Egli Equipment Company for a new Lee-Boy Emulsion Trailer to be utilized by the Public Services Street Division. Dept: Public Services Date: August 13, 2001 Council Meeting Date: August 20, 2001 Synopsis of Previous Council Action None Recommended Motion: 1. Adopt resolution 2, Authorize the Finance Director to amend the FY01/02 budget and transfer $18,000 from Account No. 001-402- 5502, Contract Services to Account No. 001-401-5609, Vehicle Replacement, . a corresponding increase in the Fleet budget Lynn Merrill Contact person: Don Johnson, Fleet Manager Phone: 5220 Supporting data attached: Ward: All FUNDING REQUIREMENTS: Source: $52,779.68 635-341-5701 Vehicle Replacement Amount: ~#L, Council Notes: 'P ~o *J 2c:() 1- 2ft) aJ2DJIJ} Agenda Item NO.'.a:l- , .' FINANCIAL IMPACT The Department budgeted $145,000 for vehicle replacement which is already included in the Fleet Vehicle Replacement budget, $34,800 of these funds are available to purchase this equipment. The department also budgeted $18,000 for twelve (12) days of contract machinery and operators. We are hereby requesting authorization to transfer the $18,000 from FY 2001/2002 budget Account No. 001-402-5502, Contract Services to Account No. 001-401-5609 Vehicle Replacement, with a corresponding increase in the Fleet Revenue Account No. 635-000-4897 and Fleet Expense Account No. 635-341-5701. RECOMMENDATION 1. Adopt resolution 2. Authorize the Finance Director to amend the FY01/02 budget and transfer $18,000 from Account No. 001-402-5502 Contract Services to Account No. 001-401-5609 Vehicle Replacement, with a corresponding increase in the Fleet budget. 2 '08/07/2001 10:31 5629469575 562946957~ NI/l I EGLI Exhibit 1 .11....15.51.1 15...111.\\15.. .:... o so. CALIFORNIA: o NO. CALIFORNIA: Web Site: nbton-egll.com 12030 Clark St.. Santa fOe Sr ',n95, CA 90670-3709 . (562) 944.8061 . FAX (562) 946.9575 600 E. Grant Line Rd., Tr.... CA 95304-2620 . (209) 830-8600 . FAX (209) 830-8884 August 7, 2001 City of San Bernardino 300 N. "D" Street San Bernardino CA 92418.0002 Fax: 909-384-5190 Attention: Lynn Merrill Director of Public Works Dear Mr. Merrill: We understand that the City of San Bernardi: 0 may be in the market for a used asphalt paver. If this is the case, we offer the followi 19: Proposal on used Lee-Boy Model 8500 5elf'l ropelled asphalt paver - Current sales price: $39,800.00 Plus sales tax: 2.985.00 F.O.B. your yard: $42,785.00 Rental rate of$500.00 per week - starting August 8 thru August 12, 2001 - $500.00 August 15 thru august 21,2001 - $500.00 Should your council approve purchase of the paver at the council meeting of August 20, 2001, we will apply 100% of the weekly "entals to the purchase price. If not approved, we will make a different proposa\. If your crew requires a couple hours of instn: ;tion, this will be provided on a no cost basis. you for your consideration and coopelltion. QUIPMENT CO RCDJ:aw Exhibit ;1. City of Los Angeles, California Purchase Order City of Los Angeles Purchasing Agent 111 E. First 51. Room 100 Los Angeles CA 90012 Vendor: 0000003312 NIXON-EGLI EQUIPMENT CO 12030 CLARK ST SANTA FE SPRINGS CA 90670 ..- 1_.1 L.::: Jr; i Purchase Order Date Page 0000017260 04/0212001 1 Buver. Abeleda Jennner Payment Terms Freight Terms Ship Via Net 30 FOB Destination See Detail Ship To: GS DEPT FL T SERV 7TH ST EAST 2310 E 7TH STREET LOS ANGELES CA 90023 Bill To: City of Los Angeles Supply Svcs., Accounts Payable 555 Ramirez St., Space 312 Los Angeles CA 90012 Une-Schd Item 1 - 1 Description Trailer Mounted Emulsion Distributor, Drawing No. FSD-521 A, As per Specification No. 9901-19-8 (Budget Reference No. 0101-27, MMS Requlsttion 10 4OAM- 113) Quantity UOM PO Price 1.00 EA 9,254.33 Sales Tax: Schedule Tolal Extended AmI Due Dale J 9,254.33 740.35 9.994.68 Ship Via: Not Specified .................**........................'.........**....*............. MICLA PURCHASE ORDER .......................................................**............. Vou are hereby notified of the award of this purchase order wiith the City of Los Angeles In accordance with RFQ number 31 for the ttem(s) thereof. The entire RFQ (Including specifICations) or any ttem(s) thereof, addendums, general conditions comprise the contract. The bid document signed by the appropriate contractor and by duly authorized City officials is on file in the offICe of the Purchasing Agent. Make & model quoted: Lee-Boy Model150T Oparating weight: 2,500 # Length: 119" Height: 72' Width: 72' Engine:. Honda Model: 5 HP Gas The City exercises the option to purchase with the trailer the 'ovemight 110 VOLT electric heat' option for an additional $800 (already included in the above price of the trailer). ....................................................... Payment Instructions: Vendor shall contact the ordering department for specific payment instructions. Ordering Department Contact Lany Smith Telephone: (213) 485,4992 ...................................................... lIem Tolal 9.994.68 Other Governmental Agencies: Other government agencies may want to make purchases using the prices, terms and conditions of any contracts resulting from this RFQ. State n you will allow such purchases: Ves _XX_ No Addttlonal Quantities: The City desires the option to purchase addttional quantities of the ttems below. State if you will accept orders for additional quanlities at the same prices, terms and cond~ions, providing the City exercises the option before February 28, 2002. _XX_ Option granted _ Option not granted .--;/ I' I' f '. "'-..<..e.., ? ..1-i:~ tv"- ill u-{iul.t4 \., -r'Or1fUr'chaslng Agent, Ily of Los Angeles, California . , . ~.,." ; ~~\J i"V :rT-e/11 ?-1 TO: CITY OF SAN BERNARDINO PUBLIC SERVICES DEPARTMENT \:) , INTER-OFFICE MEMORANDUM ~ ~ Mayor and Common Council Lynn Merrill, Director ~ ;JW FROM: DATE: August 20, 2001 SUBJECT: Used Lee-Boy Paving Machine, Additional Information COPIES: Fred Wilson, City Administrator; Glenn Baude, Acting City Administrator; Eddie Kelley, Maintenance Supervisor. N ~( " ,^,' , ~'" ': i c$( , I In reference to the Mayor and Common Council's request for additional information regarding the used Lee-Boy Paving Machine, the following is provided. All information was provided by Nixon-Egli Company in response to our telephone request: 1. The typical life expectancy of a paving machine is between 10 and 12 years, depending on the number of hours of service the machine is run per year. If a machine is abused or not maintained properly, this will shorten the life expectancy. This particular machine has approximately 1,000 hours of life. ' 2. Major components and their cost for replacement include the tracks at $5,000, the engine at $7,500 and the conveyor system at $20,000. Nixon-Egli has advised that the conveyor system would not fail, provided proper annual maintenance is performed. Proper maintenance includes a tear-down and rebuild of the conveyor every 18 months to two-years at an approximate cost of $2,000 each time. 3. Nixon-Egli is attempting to secure copies of all applicable service and maintenance records from the contractor located in San Luis Obispo, and expect to provide us with some records via fax by Tuesday morning. They have advised the City that the starter and battery were recently replaced, and that the biennial conveyor system maintenance was also performed. 4. Warranty period on a new machine is for one-year, with extended warranties available at additional cost. No warranty is offered on this machine, since Nixon-Egli is acting as the consignor and not a dealer in this transaction. 5. Our Fleet staff reviewed the machine prior to recommendation and determined that it was in good mechanical order. LWjj r-. \....., -- \- ,~ "'-' ((;(Q)[P)W 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . Resolution No. RESOLUTION AUlHORIZING THE EXECUTION OF A PURCHASE ORDER TO NIXON-EGLI COMPANY FOR A USED LEE-BOY PAVING MACHINE AND A PURCHASE ORDER TO NIXON-EGLI EQUIPMENT COMPANY FORA NEW LEE-BOY EMULSION TRAILER TO BE UTILIZED BY THE PUBLIC SERVICES STREET DMSION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Nixon-Egli Equipment Company. Santa Fe Springs, California offered for sale one (1) used Lee-Boy paving machine, and is the best and lowest quote, to be utilized by the Street Division of the Public Services Department. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order for the used Lee-Boy paving machine in an amount not to exceed $42,785.00. SECTION 2. That Nixon-Egli Equipment Company has offered a purchase of a new Trailer Mounted Emulsion Distributor at the same price of $9,994.68, which was recently purchased by the City of Los Angeles. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order for a new Trailer Mounted Emulsion Distributor in an amount not to exceed $9,994.68. SECTION 3. The authorization to execute the above referenced is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I I I I I I I I I I IIIII I I I I I I I I I I I I I I I August 13,2001 c c c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION AUTHORIZING mE EXECUTION OF A PURCHASE ORDER TO NIXON-EGLI COMPANY FOR A USED LEE-BOY PAVING MACHINE AND A PURCHASE ORDER TO NIXON-EGLI EQUIPMENT COMPANY FORA NEW LEE-BOY EMULSION TRAILER TO BE UTILIZED BY mE PUBLIC SERVICES STREET DIVISION. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2001, by the following vote, to wit: Council Members: Ayes Abstain N '\YS Absent ESTRADA LIEN McGINNIS SCHNETZ SUAREZ ANDERSON McCAMMACK Rachel Qark, City Clerk City of San Bernardino The foregoing resolution is hereby approved this day of , 2001. Approved as to form and Legal content; James F. Penman, City Attorney Judith Valles, Mayor City of San Bernardino BY: 1k-? /e--.... (] August 13,2001 2 , . ,. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 2S-2~~cc,1 Item # '21\ Resolution # Vote: Ayes I Y - 'I Nays h Abstain -E:':r I Change to motion to amend original documents: 'LaC', \ -"Z0 'I Absent ;;;, '\ Reso. # On Attachments: - Contract term: - Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: 'is" - 22..-0 \ Date of Mayor's Signature: "6-'( 3- <::0 I Date ofClerklCDC Signature: 'ir-Z3'u, Date MemolLetter Se i nature: See Attached: See Attached: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney / Code Compliance Dev. Services Parks & Rec. Public Services ./ Water Police Notes: NullNoid After: (po GAel::' 110 -\ '1-0 I By: - Reso. Log Updated: Seal Impressed: ./ (/ Date Returned: - Yes ./ No By Yes No ~ By Yes No ,/ By Yes No vi By Yes N07 By EDA Finance /' MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l Ready to File: M-r' Date: ~-dcl-(\\ Revised 01112/01