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Home My WebLink About26-Public Services .. , · OITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director Dept: Public Services 0 h : : : : : ~ L Date: August 9, 2001 Subject: A resolution authorizing an annual purchase order, with two (2) single year renewal options with Toter, Incorporated for purchase of automated CarlS for residential refuse services. Council Date: August 20. 2001 Synopsis of Previous Council Action 10/7/96 Reso No. 96-310 to purchase 3,800 automated CarlS 9/15/98 Reso No. 98-265 to purchase 1.500 automated CarlS 3/17/99 Reso No. 99-48 to purchase 550 automated CarlS 8/16/99 Reso No. 99-205 to purchase 3,000 automated CarlS 7/24/00 Reso No. 2000-217 to purchase 3,000 automated carls 3/19/01 Reso No. 2001-60 to purchase 2,000 automated carlS 4/16/01 Reso No. 2001-75 to purchase 500 automated carts (Public Education Grant funds) Recommended Motion: Adopt Resolution ~~Momll Contact person: Arlington Rodgers, Solid Waste Manager Phone: 5140 Supporting data attached: Staff Report and Resolution Ward: ALL FUNDING REQUIREMENTS: Amount: $224,000 Source: 527-412-5112 Small Tools and Equipment ~~p~~/~ mance Council Notes: '26S0-!J 2CDl-2<;'.<; Agenda Item No.~ ,JwJo/ , . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT A resolution authorizing an annual purchase order, with two (2) single year renewal options with Toter, Incorporated for purchase of automated carts for residential refuse services. BACKGROUND The City of San Bernardino Department of Public Services, Refuse Division services over 36,000 residential customers each week. The City has over 100,000 automated refuse carts that require service on a weekly basis. The Refuse Division has budgeted to replace approximately 4,700 containers this fiscal year. Toter, Inc. has supplied nearly all of the City's automated refuse carts. Automated refuse carts need to be replaced at certain intervals in the life cycle due to negligence, incidental damage, theft and loss due to Santa Ana winds. It is desirable to maintain the same manufacturer of carts in order to standardize the replacement parts inventory. Toter, Incorporated has provided a letter which states they will extend the same price per cart as charged in previous years (see attached). Based on the above information, staff recommends Toter, Incorporated be the preferred source for automated refuse carts. FINANCIAL IMPACT Funding for the purchase of new and! or replacement automated refuse carts is contained in the Refuse Division FY2oo1/2002 budget, Account No. 527-412-5112 Sniall Tools and Equipment in the amount of $224,000. RECOMMENDATION Adopt resolution. JUL-31-2001 15:44 TOTER iNC. ... . u.......... , '-''-' , ......~ '. __ ~- , . ..---.--..----.--. ...oter'" .. 'INCORPOR'TE.~. . ___.____ . Tomorrow'Swaste SolutlonsToda\<'" QUOTATION August 1, 2001 Ms. Carn Brown City or San Bernardino PuDlic S.rvioe RefuSe 234 MI. Vrew Avenue Bldg. San Bernatdino. CA 92408 Dear Ms. Brown: Toter Incorporated is pleased to quote on your requirement; as follows. ITEM # 576596 576564 DESCRIPTION 96 Gallon Cart ~:ANTliY Gach Each PRICE/EA $42.34 $3654 64 Gallon Cart FREIGHT: DELIVERY: TERMS: Included 4-6 weeks after ~pt and acceptance of c,ur purchase order Net 30 This quotation is in effect for 30 days from the above date and supersedes any past quote on the same item This quotation is subject to the standard Terms & Conditiomon the reverse side hereof. If you have any questions about this quotation or our tem's, please call me direct, toll free. at (BOO) 424- 0422. Thank you for the opportunity to quote your needs al this time. Sincerely. 0t~~ Mary-KiJl Sales Service Representative hs c: Ben Castlebel'ry c;.bn....a+Ol.quol . .--------." -....----.. ...",,'. ."..--- -.. ._..._._-_......~---- - "-.,.-----... I-!O<1r:" PO eox 5338' S1ilte.viEe NC 28687.5338' 841 Meacham RoOd' S' "esvillc NC 28677.2983' 704-872.8171 . Fax 7C.\.87B.073< We.:.rn Div,"iO": 198J Induslroa; Woy . ?O Box 7 . Sanger CA $3657-00(7 . 2Q9.87S.71?.o . I'ox 209.875.7137 TOTAL P.02 . . '-- ~rg~W 1 2 3 4 5 6 7 8 Resolution No. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER, WITH TWO (2) SINGLE YEAR RENEWAL OPTIONS WITH TOTER INCORPORATED FOR PURCHASE OF AUTOMATED CARTS FOR RESIDENTIAL REFUSE SERVICES BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the City of San Bernardino has previously acquired 170,150 automated refuse carts for residential service from Toter, Incorporated and that it is desirable to continue to 9 use the same manufacturer to eliminate the need to maintain separate replacement parts 10 inventories. Pursuant to this determination, the Purchasing Manager is hereby authorized and ,...... "- 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 r '- directed to issue an Annual Purchase Order, with two (2) single year renewal options to Toter, Incorporated for a "not to exceed" amount of $224,000 for automated refuse carts. SECTION 2. The authorization to execute the above referenced Annual Purchase Order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. IIIII I I I I I I I I I I IIIII IIIII IIIII I I I I I IIIII I I I I I IIIII IIIII . . , . . '-- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ,- ~ ,-. '- RESOLUTION OF THE CITY OF SAN BERNARDINO ANANNUAL PURCHASE ORDER, WITH TWO (2) SINGLE YEAR RENEWAL OPTIONS WITH TOTER INCORPORATED FOR PURCHASE OF AUfOMATED CARTS FOR RESIDENTIAL REFUSE SERVICES I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a thereof, held on the Council Members: ESTRADA LIEN McGINNIS SCHNETZ SUAREZ ANDERSON Mc.CAMMACK meeting day of , 2001, by the following vote, to wit: Ayes Abstain Ni{Ys Absent City Clerk The foregoing resolution is hereby approved this , 2001. Approved as to form and Legal content; James F. Penman, City Attorney August 9, 2001 day of Judith Valles, Mayor City of San Bernardino 2 ; ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 't-;;>()~O\ Item # Vote: Ayes IIL/-f) Nays J2r Change to motion to amend original documents: deDI -~<; Absent dl,') ,:J. (., Resolution # Abstain -G-- Reso. # On Attachments: -=-- Contract term: - Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W ICOUNTY Date Sent to Mayor: Cd - Zl.:-D I Date of Mayor's Signature: 'K- Z:; --c.,\ Date ofClerklCDC Signature: ls--'Z3;-c, \ Date molLetter Sent for Signature: 60 Day Reminder Letter Sent on 30th ay: 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attac e : Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney .,/' Parks & Rec. Code Compliance Dev. Services Public Services ,-/' Water Police Notes: NullNoid After: kl D~1 \ 110 -ICj-O I I By: Reso. Log Updated: .,/' Seal Impressed: / Date Returned: ~ Yes / No By Yes No ./ By Yes No / By Yes No ,/ By Yes No/ By EDA Finance / MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l Ready to File: JYl.:t:.. Date: li--';;>'l-("'I Revised 01/12/01