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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Subject: Resolution authorizing the Purchasing Manager
to issue an annual purchase order to Long
Beach Uniform in the amount of $40,000.
From: Larry R. Pitzer, Fire Chief
Dept: Fire
Date:
July 23, 2001
MCIC Meeting Date:
August 20,2001
Synopsis of Previous Council Action:
07/24/00
Resolution No. 2000-211 adopted authorizing the Purchasing Manager to issue purchase orders
to Long Beach Uniform in the amount of $39,000 for replacement of Class "B" Uniform and to
Allstar Fire equipment in the amount of $35,000 for replacement of safety equipment.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larrv Pitzer. Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report and Resolution
Ward: Citvwide
FUNDING REQUIREMENTS:
Amount:
$40.000-Long Beach Uniform
Source:
(ACCT. No) 001-202-5111
Finance:
Council Notes:
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Agenda Item No.~
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STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue an annual purchase order to Long Beach
Uniform in the amount of $40,000.
BACKGROUND
On July 24, 2000, Mayor and Common Council approved resolution #2000-211 authorizing the
Purchasing Manager to issue an annual purchase order to Long Beach Uniform in the amount of
$39,000. Included in the request was the option to renew the contract annually for up to two
years at the City's discretion. The Fire Department is requesting the City to exercise option year
one, effective July 1,2001 through June 30, 2002 of bid #F-OI-06. This Fiscal Year 2001-2002
we are requesting that an annual purchase order be approved in the amount of $40,000 to Long
Beach Uniform.
Long Beach Uniform was awarded an annual purchase order under Bid Specification FOI-06
submitted last fiscal year (FY 00-01). The Fire Department requests that we continue to deal
with Long Beach Uniform for the procurement of Class "B" uniforms (navy trousers and blue
shirts) and safety boots (steel toe boot lug sole) for the Fire Department.
The amount requested is to replace uniforms that are wom out or damaged during the normal
course of business, and need to be replaced, as well as to furnish uniforms to new employees.
FINANCIAL IMPACT
The amount requested of $40,000 is included in the Fire Department's Budget FY 01/02.
Funding is available in the Materials and Supplies Account 001-202-5111.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO. CC; (6) ~ ~(
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE AN
ANNUAL PURCHASE ORDER TO LONG BEACH UNIFORM IN THE AMOUNT OF
$40,000.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. On July 24, 2000, the Mayor and Common Council approved Resolution
2000-211 authorizing the Purchasing Manger to issue an annual purchase order to Long Beach
Uniform in the amount of $39,000, with an option to renew for 2 years at the City's discretion,
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pursuant to Bid Specification #F-OI-06.
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SECTION 2. The Purchasing Manager is authorized and directed to issue an annual
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purchase order for Fiscal Year 2001-2002 to Long Beach Uniform for said replacement uniforms
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in an amount not to exceed $40,000. The annual purchase order is for one year, with the option of
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one one-year extension.
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SECTION 3. The authorization to execute the above referenced annual purchase order is
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rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE AN
2 ANNUAL PURCHASE ORDER TO LONG BEACH UNIFORM IN THE AMOUNT OF
$40,000.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common
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Council of the City of San Bernardino at a
meeting thereof, held on the
day of
,2001, by the following vote, to wit:
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8 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 LIEN
11 MCGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
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'-' 15 MC CAMMACK
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17 Rachel Clark, City Clerk
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19 The foregoing resolution is hereby approved this day of ,2001.
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21 Judith Valles, Mayor
22 City of San Bernardino
23 Approved as to
Form and legal content:
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25 JAMES F. PENMAN,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
c9CO 1- JIcO
Absent :J :<,
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Meeting Date (Date Adopted): '6~dC:rO\
Vote: Ayes 1/4-" Nays
Change to motion to amend original documents: .-
Item #
-G-
cf2\
Resolution #
Abstain ~
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: --==-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NullNoidAfter: I&-OA1'\ f,n-/e/-Ol
I
By:-
Date Sent to Mayor:
Date of Mayor's Signature:
Date of ClerklCDC Signature:
l5'- d':>-c:, \
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Is-~Z:S'"\:) ,
Reso. Log Updated: Y
Seal Impressed: V
Date em for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attac e .
Date Returned: -
Request for Council Action & Staff Report Attached: Yes L
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No L By
No ~ By
No ,/ By
No 7 By
Copies Distributed to:
/'
Finance ./
Others: F=, I2-t
MIS
City Attorney
Code Compliance
Dev. Services
EDA
Parks & Rec.
Police
Public Services
Water
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.l
Ready to File: ~
Date: f' o>C1-o \
Revised 01112/01