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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Dept: Development Services
Subject: Resolution awarding contract to
Steiny and Company Inc. for installation of
a signalized pedestrian crossing on 4th
Street between "F" Street and "E" Street
per Plan No. 10059.
MCC Date: August 20, 2001
Date: 07/30/01
File: 1.7186
Synopsis of Previous Council Action:
5/21/01 Approved Plan No. 10059 and authorized the City Engineer to advertise for bids, and
authorized the Director of Finance to amend the 2000/01 CIP budget to transfer $70,000 from
Account No. 126-369-5504-7053 (Pedestrian signal-4th Street from "H" Street to Sierra Way)
and $12,000 from Unappropriated Gas Tax fund balance to Account No. 126-369-5504-7186
(Installation of a signalized pedestrian crossing signal on 4th Street 200 feet West of "E"
Street) .
Recommended Motion:
Adopt Resolution
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Contact person: Ron Blymiller, Associate Civil Engineer
Phone:
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Supporting data attached: Staff Report, Map, and Reso.
Ward:
FUNDING REQillREMENTS: Amount: $71,000.00
Source: (AcCL No.) 126-369-5504-7186
Finance:
Acct. Description:
Council Notes:
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Agenda Item No. /7
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution awarding contract to Steiny and Company Inc. for installation of a signalized
pedestrian crossing on 4th Street between "F" Street and "E" Street per Plan No. 10059.
Background:
Patrons of the new Cinema Star Theater Complex are permitted to park within the parking
structure of the Carousel MaiL The parking structure is located on the south side of 4th Street
between "F" Street and "E" Street An opening to the parking area was constructed on 4th
Street between "F" Street and "E" Street directly across from the entrance to the theater to
allow pedestrians more direct access to the theater complex. This has resulted in a number of
pedestrians crossing the street at the mid-block point, thereby creating a potentially unsafe
condition for themselves and motorists travelling this section of 4th Street
To resolve this situation, the Mayor and Common Council directed that a signalized
pedestrian-controlled crossing be installed at this location. This crossing would assign right -of-
way to pedestrian traffic while causing a minimum delay to motorists. Installation of this
pedestrian crossing will not commence until after the Route 66 Rendezvous@.
Plan and specifications for this project are complete; the work is ready to be awarded. The
estimated project costs are as follows:
Construction Cost $54,495.00
Contingencies $ 8,200.00
Design, InsDection, and Contract Administration $ 8,305.00
Total $71,000.00
This project was advertised locally in the San Bernardino County Sun Newspaper, Construction
Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of
Commerce; the following companies responded:
Name of Bidder . City Amount of Bid
Steiny and Comnanv, Inc. Corona $54,495.00
VT Electric Chino Hills $66,586.00
New West Signal Rancho Cucamonga $69,415.00
Financial ImDact:
Funding for this project in the amount of $82,000.00 has been allocated in the FY 2001/2002
CIP budget All costs incurred will be charged to Account No. 126-369-5504-7186 (4th Street
Pedestrian Signal).
Recommendation:
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO STEINY AND COMPANY, INC. FOR
INSTALLATION OF A SIGNALIZED PEDESTRIAN CROSSING ON 4TH STREET
BETWEEN "F" STREET AND "E" STREET PER PLAN NO. 10059.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Steiny and Company, Inc. is the lowest responsible bidder for installation
of a signalized pedestrian crossing on 4th Street between "F" Street and "E" Street. A
contract is awarded accordingly to said bidder in a total amount of $54,495.00, with a
contingency amount of $8,200.00, but such award shall be effective only upon being fully
executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby
authorized and directed to execute said contract on behalf of the City; a copy of the contract is
on file in the office of the City Clerk and incorporated herein by reference as fully as though
set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
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RESOLUTION...AWARDING A CONTRACT TO STEINY AND COMPANY, INC.,
FOR INSTALLATION OF A SIGNALIZED PEDESTRIAN CROSSING ON 4TH
STREET BETWEEN "F" STREET AND "E" STREET PER PLAN NO. 10059.
1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the _day
6 of _,2001, by the following vote, to wit:
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Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MC GINNIS
SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2001.
Judith Valles, Mayor
City of San Bernardino
23 Approved as to
24 form and legal content:
25 JAMES F. PENMAN,
26 City Attorney
27 By: 7~ t.
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
August 24, 2001
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2001-257
I am providing you with one certified copy of Resolution 2001-257 and four (4) original bound
contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by October 19, 2001.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Please sign and return.
Date:
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 9, 2001
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-257 - Steiny and Company, Inc.
Our office has not received the executed contract with Steiny and Company, Inc., for installation
of a signalized pedestrian crossing on 4th Street between F Street and E Street, which was
approved at the Mayor and Common Council meeting held on August 20, 2001.
Please forward the executed contract to the City Clerk's office, to my attention; otherwise,
please submit a memo detailing its status.
Note: The resolution and agreement will be null and void if not executed by October 19,2001.
If you have any questions, please call me at ext. 3206.
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 'X - dO~O\ Item #
Vote: Ayes II Lj-'1 Nays G-
Change to motion to amend original documents: -
1'1 Resolution # ;:)C'D I -d5 f)
Abstain ..G Absent ~. 3>
Reso. # On Attachments: / Contract term:-
Note on Resolution of Attachment stored separately: /
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NullNoid After: &OD!+~~ 110- \ q -0 \
By: -
Date Sent to Mayor: l$--,;).;>.. 0\
Date of Mayor's Signature: 'i< - z <. -C> I
Date ofClerklCDC Signature:I5-Z3-o \
Reso. Log Updated:
Seal Impressed:
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Date MemolLetter se~or Signature:
60 Day Reminder Letter Sent on ~ day:
90 Day Reminder Letter Sent on 45th day:
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See Attached:~ Date Returned: ~
See Attached: --JL"
See Attached:
Request for Council Action & Staff Report Attached: Yes ,,/
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No
NOL
No /
Copies Distributed to:
City Attorney
Parks & Rec.
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Code Compliance
Dev. Services./ EDA
Finance'/ MIS
Others: l.Ja. (f C~'Fc'R () (Ccl',. )
Police
Public Services
Water
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File: ~
Date: \() -{ 1-0\
Revised 01/12/01