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HomeMy WebLinkAbout08-Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: EDWARD S. RAYA Subject: REORGANIZATION IN THE FIRE DEPARTMENT Dept: HUMAN RESOURCES JUNE 4, 2001 OR 11'1. ,,! ~L IUilWt1 Date: Synopsis of Previous Council Action: Recommended Motion: I. Add one (I) position of Fire Prevention Officer, Range 1374, $2,867 - $3,485/month. 2. Add one (I) position of Dispatcher I, Range 1332, $2,325 - $2,826/month. 3. Authorize the Finance Director to amend the FY 01-02 budget as reflected in the staff report. 4. Direct the Hwnan Resources Department to update Resolution 97-244 to reflect these actions. Signature Contact Person: Ed Rava Phone: 384-5161 Supporting Data Attached: Yes Ward: FUNDING REQUIREMENTS: Amount: No net cost to City General fund Source: (Acet No) Increase/Decrease various revenue and exoenditure accounts for the Fire Deoartment FY 01-02 budaet (Acet Description) Finance: Council Notes: O~/o1h/o1 Agenda Item No, .:! CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT The Fire Department is requesting personnel changes for Fiscal Year 2001/2002, as follows: Add one (I) full-time Dispatcher I position using monies from reduced overtime costs, and add one (I) Fire Prevention Officer (FPO) position, to be funded from increased permit revenues to be generated. BACKGROUND The Fire Department has completed an in-depth assessment and analysis of the permitted occupancies in the City of San Bernardino. The Fire Department inspects approximately 9,000 occupancies. Of those, approximately 1,600 are permitted occupancies that are much more complex in nature, e.g., nursing homes, board and care homes, hospitals, etc. These permitted occupancies should be inspected on an annual basis. While significant progress was made in the nwnber of inspections since the addition of a Fire Prevention Officer position in FY 00/01, the Fire Department annual inspections cannot be performed on all of the permitted occupancies with the current staffing levels. The department is requesting the addition of one more FPO, bringing the total nwnber of budgeted FPO's to four. The increased revenue generated by the increased inspections will fully offset the cost for the additional FPO. Projected revenues for FY 01-02 is $175,000. The recent study indicates the potential to collect $286,000 in permit fees, an increase of $111,000 over projections for the current fiscal year. The department recognizes that it will take some time to recruit and train the additional FPO and that only a portion of the increased revenue will be generated in FY 01-02. However, the increase in revenue for FY 01-02 should be sufficient to absorb the cost of the additional FPO, which is estimated at $72,517. The breakdown of the cost is stipulated below. In addition to adding a FPO position, the department is requesting the addition of one (I) additional full-time Fire Dispatcher. Currently, the Dispatch Supervisor is dispatching one day a week and is assigned administrative duties four days a week. As the duties and responsibilities have increased, it is necessary to have the Dispatch Supervisor discontinue dispatching and attend to supervisory duties full-time. Currently the department uses part-time staff and overtime to cover dispatching duties four days a week. It is estimated that by utilizing a full-time employee five days a week vs. using part-time staff and overtime four days a week, plus the one day a week that the Dispatch Supervisor covers, the department will be able to reduce its overtime budget by the cost of the additional Dispatcher I, estimated to be $35,700. The Fire Department's Emergency Medical Dispatch (EMD) computer-aided dispatch system requires that the Fire Dispatcher ask specific questions of the caller, gives information to caller prior to the Fire Department arriving and assists the dispatcher in determining the level of response. The EMD requires a quality control program that must be maintained at all times by the Dispatch Supervisor. The administration of this program is very time conswning; consequently, the need for uninterrupted administrative time. The additional staffwill allow this to occur. FINANCIAL IMPACT Add: One (I) Fire Prevention Officer Range 1374, $2,867 - $3,485/mo. I year @ Step 4 & Benefits Maintenance & Operations Vehicle Computer, Desk, Chair, and Filing Cabinet = $46,517 = 7,500 = 16,000 = 2,500 $72,517 Increased permit fees revenues (001-000-4336) by $72,600 from $175,000 to $247,600. Add: One (I) Dispatcher I Range 1332, $2,325 - $2,826/mo. 6 mo. @ Step I = $13,950 6 mo. @ Step 2 = 14,646 Benefits = 7,136 $35,732 Decrease dispatch overtime budget (001-205-5015) by $35,700. There is no net cost to the City General fund for this reorganization. RECOMMENDATION 1. Add one (I) position of Fire Prevention Officer, Range 1374, $2,867 - $3,485/month. 2. Add one (I) position of Dispatcher I, Range 1332, $2,325 - $2,826/month. 5. Authorize the Finance Director to amend the FY 01-02 budget as reflected in the staff report. 6. Direct the Hwnan Resources Department to update Resolution 97-244 to reflect these actions. HR/ Agenda Items:SR.FlRE.REORG.O 1-02 FIRE PREVENTION OFFICER JOB DESCRIPTION Under general supervision, examines industrial, commercial, hospitals, institutions. educational, residential properties and places of public assemblage to determine compliance with appropriate Fire Prevention Codes, regulations and standards; examines plans for tire code compliance; enforces municipal codes and ordinances related to life safety, substandard housing, health and sanitation, blight, public nuisance and weed abatement; conducts training sessions in fire prevention for City employees, officials and the public; implements and conducts fire prevention training for suppression personnel and others as directed; acts as a technical resource person to staff and the public; assists in public education and information programs;:and, performs related work as required, REPRESENTATIVE DUTIES Provictes courteous and expeditious customer service to the general public and City department staffs. Performs and participates in tire and life safety surveys and examinations of industrial, commercial, hospitals, institutions, educational, residential properties and all places of public assembly; locates and identifies existing or potential tire and life safety problems; recommends and requires appropriate fire prevention/safety measures and devices, including correcting hazardous conditions, reports irregular or suspicious circumstances to police and other departments; plans tire escape routes and promoting installation of built-in fire protection. Performs and participates in field inspections of new and existing buildings. building additions and other facilities to determine existence condition. usage and operational adequacy of proper fire detection and suppression systems; secures cooperation (If property owners and advises on corrective action to eliminate life hazards and fire conducive conditions; outlines or describes steps to ensure compliance with City codes and ordinances which pertain to such areas as life safety, substandard housing, health and sanitation, blight, public nuisance and weed abatement; receives and investigates complaints, Enforces tire and life safety code provisions of a technical and complex nature; coordinates with the City Attorney's Office. judges and law enforcement personnel as necessary; issues, when appropriate, notices of violations, orders to abate, stop-work .. notices, warnings and citations to municipal court for hearings; making court appearances at hearings as needed; checks and examines site plans and building construction plans for compliance; responds to tires and other emergencies as directed; serves as public information officer, when required. Page 1 of 4 , Prepares correspondence and reports; prepares documents and reports for the Board of Commissioners (BBC) and Summary Action Hearings; communicates with other city, county and state fire prevention officials; requests, with supervisor's or Senior Fire Prevention Officer's approval, assistance from other departments and outside agencies as necessary; assists in the preparation and distribution of pamphlets, brochures and other public information material; collects, compiles and tabulates information and data. Participates in fire and life safety education programs, including conducting public presentations for groups of owners and tenants of industrial, commercial, hospital, institutional, educational, residential, public assembly properties and other groups or individuals, including non-profit and community organizations having a concern or interest in fire prevention/safety information. . Surveys occupancies for fire prevention; Prepares comprehenSive reports; assists in preparation of graphs and charts for analytical study; attends meetings, training sessions and conferences as directed; reexamines occupancies to determine progress towards compliance with codes and policies; ensures compliance with City ordinances, state laws and other regulatory agencies; provides on-the-job training to suppression personnel; operates City vehicles, two-way radios and computer systems. Routinely adheres to and maintains a positive attitude towards City and Department goals, MINIMUM QUAL/FICA TIONS Graduation from high school or GED, Completion of 30 semester units of college-level courses in liberal arts or fire science. One (1) year of experience in fire or building inspection preferred. Qualifying experience in fire or building inspeCtion may substitute for the education requirement on a basis of 12 months of experience equals 30 semester units, or a portion thereof, (example: 6 months = 15 semester units), Must pass a police background investigation. Possession of a valid Class .C" California Driver's License is required, For out-of-state applicants, a valid driver's license is required, A valid Class .C" Califomia Driver's License must be obtained within (10) days of appointment (CA Vehicle Code 12405c). Requirement after appointment Successful completion of the PC-832 Course, level III or Module "A; within 11 months from appointment. Failure to meet the requirement within the time limits required will be grounds for termination. Page 2 of 4 GENERAL QUALIFICATIONS Knowtedae of: Modern fire prevention practices and procedures as they apply to industrial commercial hospitals, institutions, educational, residential properties and places of public assemblage; Municipal, state and federal laws, codes and ordinances pertaining to fire prevention and life safety measures; Health, sanitation and related codes and ordinances; Building construction, Uniform Building Code (UBC), Uniform Fire Code (UFC), Title 19 and NFPA Standards; Fire prevention alarm transmissiol1s, equipment maintenance and fire drill procedures; Fire surveys and educational methods used in fire prevention; Storage and handling requirements for hazardous materials, such as gasoline, chemicals, explosives, paints, gases and other flammables; Safety precautions and procedures pertaining to work; Public speaking and public relations techniques; Basic mathematics; English grammar, syntax, spelling and punctuation; Modem office practices, procedures and equipment, including personal computers, Ability to: Conduct thorough fire prevention and safety examinations; Analyze facilities and recommend effective fire and life safety measures; Determine life safety deficiencies and initiate appropriate corrective action; Apply laws, ordinances and regulations to situations of Potential fire and life hazards; Read, understand and apply difficult materials; Write clear, concise and comprehensive reports and news releases; Prepare correspondence and reports and maintain accurate records; Understand and follow written and oral instructions; Interpret, apply and explain laws, codes, regulations, policies and procedures; Enforce codes, ordinances and regulations firmly, consistently, tactfully and impartially; Communicate clearly and convey information effectively; both orally and in writing Direct and train others; Perform arithmetic calculations and measurements; Establish and maintain effective relationships with those contacted in the course of work; Exercise independent judgment and work with a minimum of supervision; Coordinate a variety of work responsibilities independently; .. Page 3 of 4 , Work indoors and out in a variety of environmental conditions induding hot, cold 01' damp weather with exposure to noises, vibrations, odors or dust; Operate a vehide observing legal and defensive driving practices; Hear in the normal audio range with or without correction; See in the normal visual range with or without correction; Exhibit normal range of body motion; Transport materials and supplies weighing up to 75 pounds; Maintain and wear the prescribed uniform in a neat and orderly manner, ORGANIZATIONAL RELATIONSHIPS The Fire Prevention Officer is a position with Peace Officer status in the Fire Department Works under the supervision of the Fire Marshal, Senior Fire Prevention Officer or designee. : ( \11 APPROVED: -0 _ \. ~)()..~ "- Director of man Resources DATE: 4- 2-.;:,; CSB APPROVED DATE: 3ft!) 7 It) , HRlJob Descriptions:30053.FIRE.PREVENTlON.OFF 4I2Jl)1 dp . Page 4 of 4 ~~) ~ DISPATCHBR I JOB DESCRIPTION Under general supervision, operates radio/transmitter and ancillary equipment in a police and/or fire communications system: receives, interprets and codes routine and emergency 911 calls: dispatches personnel and equipment in response to emergency calls; and performs related work as required. REPRESENTATIVE DUTIES Provides courteous and expeditio~s customer service to the general public and City department staffs. Assists in the rec~ipt and transmission of information and instructions: rece~ves and transmits routine and emergency telephone, radio and teletype messages: operates radio consoles, computers and telephone switchboards: receives "911" routine and emergency calls from the general public: interrogates callers and evaluates call data. Interprets and codes data for transmission: transmits radio messages to field units: dispatches police and/or fire personnel and equipment: monitors alarm board: police dispatchers code information into proper California Code sections. Calms distressed citizens on the phone: evaluates, prioritizes and sequences incoming information and determines number and types of units to send to an emergency: notifies other departments of needed support services, pursuant to established procedures or instructions of supervisor. Coordinates emergency calls and relays requests and questions from personnel in the field to appropriate supervisory personnel: keeps supervisory personnel informed of the situation and dispatches additional personnel and equipment as directed: notifies other jurisdictions when necessary: obtains and transmits identity checks on personnel and vehicles; gives station identification as required by the Federal Communications Commission (FCC). Makes tests on alarm systems: reports inoperable alarms for repairs: transmits all-points bulletins received by teletype or radio to field units: makes status checks on personnel in the field: changes, indexes and files recording tapes. Operates office machines; compiles data and prepares reports; furnishes a variety of information relating to departmental activities to the general public; maintains records of calls ~ received and their disposition; maintains files, lists, and maps; performs miscellaneous clerical and dispatcher maintenance duties. Routinely adheres to and maintains a positive attitude towards City and Department goals; and performs related work as required. MINIMUM OUALIFICATIONS Graduation from high school or GED equivalent; and, one year of customer service experience working with the public in person, by telephone or in radio communications. Typing speed of 30 wpm is required. Experience in computer-assisted dispatching and telephone complaint processing preferred. Police DisDatcher I: Successful completion of Complaint/Dispatcher course appointment. P.O.S.T. SO-hour certified Basic is required wi thin 12 months of Fire DiSDatcher I: Successful completion of C.P.R., basic first aid training and Emergency Medical Dispatcher course are required within 12 months of appointment. Must successfully undergo a record check, which entails a review of the individual's criminal history. GENERAL OUALIFICATIONS Knowledae of: Proper English usage; Record keeping methods; Telephone and radio courtesy; Fundamentals of human relations; Proper operation and care of radio and telephone equipment. Abilitv to: See in the normal visual range with or without correction; Distinguish colors correctly; Hear in the normal audio range, without correction; Exhibit normal range of upper body motion; Remain sedentary for long periods of time; Transport loads weighing up to 10 pounds; Remain calm and work rapidly under stress while exercising good judgement in emergency situations; Work indoors in a variety of environmental conditions including exposure to heat or cold, noises, vibrations, or dust; Communicate clearly and concisely, both orally and in writing; Page 2 of 3 t:: III .c o oiii C C ,- 0 '0- "''Ii ~.t! "'c"- CIIIlIe> lD ~'"a, CO C .~ .. :I v. c.., "'CD OE ~; OQ. CII C l! u:: 8 ;; <:! S ais; Is I he s- ii~ - " f' E hi E 10_ i" Di~ E ] hi - ~~ Ii; r .-- -;- ai~ Us ~l M - 1& hi .:... ~~ ~ iil.. f- hli - " i r I ili~ ]~ - L 0- ~ -'- hi E I Is r-- - Un IS E- li- .. .. ~" ill ~ - L li~ '"'"-- .- F~is j Us hi t- lis; .:... L:;:... Jl!~ t he VI VI C Ql VI r ili~ .Q 1:: Ql 0 C mO C -0 IlL hi "'0. lU Ql Qlo. C ... c:o.:l6Ql lU z~" sU.. oOCJ):;::'E:.c g. ~>..~c:.-o.... ! ~o Ql~ma.. hli ....c:c:> 0...... Ql c: c: o ~ Ql a.. ~ u:: ~ I- VI Ql Ql Ql Ql VI Ql '-0)0)'" .- .5......a..ooiii EQlQlQl:EQllU -0 EE...Ql....!!! <(wwU::>U::o ~I II o o N ~ M ~ -....,.---..-- LO..-C'\ICX).q-T"'"'r" -------- I I . . I I I ....NNMvIOCO 0000000 NNNNNNN FIRE DEPARTMENT/PERSONNEL LIST POSITIONS LAST SAL. CLASSIFICATION RANGE SALARY ADJ. DATE AUTH. FILLED VAC. COMMENTS Denutv Fire Chief P-6 9188 08/0112000 I I Traininl! Officer P-5 8515 08/01/2000 I I Fire Marshal P-5 8515 08/01/2000 I I Battalior Chief P-5 7799 08/01/2000 6 6 Fire Investil!:ator P-4 6078 08/01/2000 I I Fire Cantain P-4 6708 08/01/2000 39 39 Fire Emrineer P-3 4338-5376 08/01/2000 39 39 Firefie:hter/Paramedic P-2 4402-5424 08/01/2000 30 29 I Firefi-;drter P-I 3684-4772 08/0112000 27 27 Oisaster Preoaredness Coord. 4470 4627-5625 06/0112001 I I Senior Fire Prevention Officer 2431 3809-4630 0110112001 1 I Fire EOuinment ShOD SUDervisOl 2420 3606-4383 01/01/2001 I I Oisnatch Sunervisor 2401 3280-3987 01/0112001 I 1 Plan Checker 1398 3231-3928 01/01/2001 I I Fire Prevention Officer 1374 2867-3485 0110112001 3 2 1 Eauinment Mechanic II 1361 2687-3266 01101/2001 2 2 DisDatcher II 1357 2634-3201 01101/2001 6 6 Oisnatcher I 1332 2325-2826 0110112001 2 I I Eauinment Mechanic I 1331 2313-2812 01/01/200 1 I I Storekeener 1292 1905-2315 01/0112001 1 1 Tvnist Clerk ill 1287 1858-2258 0110112001 I 0 1 Account Clerk II 1287 1858-2258 01/01/2001 I I TOTALS: 167 163 4 SAN BERNARDINO CITY FIRE DEPARTMENT Interoffice Memorandum To: Fred Wilson, City Administrator From: Larry Pitzer, Fire Chief Subject: New FPO Total Annual Cost Date: June 21, 2001 This memorandwn is written per your direction, Fred, to clarify the proposed new FPO total expenditure package for the first year. The staff report that was submitted to the Personnel Cornmittee only addressed personnel costs associated with this position. It did not include vehicle purchase, maintenance and operations, PC, desk, chair and file cabinet. Expenditure total in the staff report was shown as $44,062. Actual expenditure for salary, benefits, and start-up costs is $72,517. Listed below is the detail for the additional costs: Additional Costs Salary & Benefits (Higher Pay) Maintenance & Operations Vehicle PC, Desk, Chair, File Cabinet $46,517 $ 7,500 $16,000 $ 2,500 $72,517 I believe that we will collect fees beyond the $219,100 in an amount that will cover the additional start-up costs. Our goal will clearly be to surpass the revenue neutral position by inspecting all of the permitted occupancies; thereby, collecting the entire $286,000. If you need additional information regarding any of the above, let me know.