HomeMy WebLinkAbout28-Parks and Recreation
'CJTY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
OR:C;;~'AL
SUbject:RESOLUTION AUTHORIZING THE MAYOR
OF THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO EXECUTE AN AGREEMENT
WITH THE SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT TO FURNISH FOOD
SERVICES FOR THE SUMMER FOOD
SERVICE PROGRAM.
From: Annie F. Ramos, Director
Dept: Parks, Recreation & Community Services Dept.
Date: May 21, 2001
Synopsis of Previous Council Action:
May 7, 2001 - Mayor and Common Council approyed Resolution No. 2001 - 87 , authorizing the department to apply
for and administer a grant in the amount of $225,000 for the Summer Food Service Program for Youth.
June 23, 2000 - Mayor and Common Council approyed Resolution No, 2000-174 for the 2000 Summer Food Service
Program.
Recommended motion:
Adopt Resolution
aA~ '-;, I?a~
Signature
Contact person:
John A. Kramer
Phone: 384-5031
Supporting data attached:
Staff Report, Reso, & Agreement
Ward: City-wide
FUNDING REQUIREMENTS:
Amount: $225,000
Source: (Accl. No.) Grant Funds
(Accl. Description)
Finance:
Council Notes:
tJi1JOJ
Agenda Item NO,~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution authorizing the Mayor of the City of San Bernardino or her designee to execute an
agreement with the San Bernardino City Unified School District to furnish food services for the
Summer Food Service Program.
Backl!round:
The year 2001 will mark the twenty-fifth (25) consecutive year that the City will sponsor the
USDA's Summer Food Service Program for Youth. All meals will be prepared and de1iyered by
the San Bernardino City Unified School District at a cost of $2.08 per meal and $.50 per snack.
It is estimated that 75,000 meals and 40,000 snacks will be served to needy youth ages 1-18
years between June 25 - August 31, 2001. This citywide grant funded program will haye no
impact upon the city's general fund, The California Department of Education provides the grant
funds, which specifically cover operation and administration of this highly desirable program.
The program continues to be one of our most successful and provides an excellent partnership
between the Parks & Recreation Department and the school district.
Fiuancial Impact:
This program is fully funded from the USDA grant and no general funds are required for
operational or administratiye functions. Funds in the amount of $225,000 from the California
Department of Education cover all program costs.
Recommendation:
Adopt Resolution,
~(Q)~\7
RESOLUTION NO.
1
-
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 MAYOR OF CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE AN
AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
3 TO FURNISH FOOD SERVICE FOR THE SUMMER FOOD SERVICE PROGRAM.
'-,
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5
OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The Mayor of City of San Bernardino or her designee is hereby authorized
8 and directed to execute on behalf of said City, an agreement with the San Bernardino City
9
Unified School District relating to the delivery of Type A lunches and snacks to lunch sites, a
10
copy of which is hereto, marked Exhibit "A" and incorporated herein by reference as fully as
11
12 though set forth at length.
13 SECTION 2. The authorization granted hereunder shall expire and be void and of no
.-
14 further effect if the agreement is not executed by both parties and returned to the Office of the
15 City Clerk within 60 days following effective date of the Resolution,
'"""",
11 MC GINNIS
12 SCHNETZ
13 SUAREZ
.-. 14 DEAN-ANDERSON
'- 15
MC CAMMACK
16
17
18 Rachel G. Clark, City Clerk
1
,-.
!
\...... 2
3
4
5
6
7
8
9
10
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE AN
AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
TO FURNISH FOOD SERVICE FOR THE SUMMER FOOD SERVICE PROGRAM.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
thereof, held on the
Meeting,
,2001, by the following vote to
day of
wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
19
20
21
The foregoing resolution is hereby approved this
day of
,2001.
22 Approved as to form
23 And Legal content:
JUDITH VALLES, MAYOR
City of San Bernardino
24 James F, Penman
25 City Attorney
26
.-' 27
'-
28
California Department of Education
Nutrition Services Division
Page 1
ORIGINAL
Summer Food Service Program
Standard Agreement (1101)
,.-.
AGREEMENT TO PROVIDE FOOD SERVICE
BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR
'rr...,...
This agreement is entered into on 3rd
(DAY)
April , 2001 by and between
(MONTH) (YEAR)
, herein after referred to as the agency, and
Citv of gan Rp-Tn~Tninn
(NAME OF AGENCY)
San Bernardino City Unified School District ,herein after referred to as the vendor
(NAME OF FOOD SERVICE VENDOR)
Whereas, it is not within the capability of the agency to prepare specified meals under the Summer Food Service Program
(SFSP): and
Whereas, the facilities and capabilities of the vendor are adequate to prepare and deliver speCified meals to the agency's
facility(ies); and .
Whereas, the vendor is willing to provide such services to the agency on a cost reimbursement basis;
Therefore, both parties hereto agree as follows:
The Vendor agrees to:
1,
Prepare unitized meals for~~~e!:1'Pick up' inc/usiv or exclusive - of milk or juice each day, in accordance with the
number of meals requeste at the cost(s eallisted below:
,-.
.....
Nutrition Services
(NAME Of SITEI
1257 Northpark Blvd San Bernardino 10:30-11:30/11:00-12:00
at (AQORESS) by (TIME)
Breakfast
$
N/A
each
Lunch $ ? 06
Supper $ N/A
each
Supplement/Snack $
.50
each
each
2, Provide the agency, for approval, a proposed cycle menu for the operational period, at least 30 days prior to
the beginning of the period to which the menu applies, Any changes to the menu made after agency approval must be
agreed upon by the agency. approved by the California Department of Education and documented on the menu records,
3, Assure that each meal provided to the agency under this agreement meets the minimum requirements as to the nutritional
content as specified by the SFSP Meal Pattern. Schedule B (attached) which is excerpted from the regulations 7 CFR
Part 225,16 or an approved National School Lunch Program (NSLP)/School Breakfast Program (SBP) option. NSLP/SBP
vendors may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattern,
Snacks will meet the SFSP meal pattern.
4. Maintain full and accurate records which document: (1) the menus were provided to the agency during the term of this
agreement, (2) a listing of all components of each meal, and (3) an itemization of the quantities of each component used
to prepare said meal. The vendor agrees to provide meal preparation documentation by using yield factors for each food
item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording
the quantity of food prepared for each meal.
5,
Maintain such cost records as invoices, receipts and/or other documentation that exhibit the purchase. or otherwise
availability to the vendor. of the meal components and quantities itemized in the meal preparation records,
-
~. Maintain, on a daily basis, an accurate count of the number of meals. by meal type, prepared for and delivered/picked
up by the agency, Meal count documentation must include the number of meals requested by the agency,
Circle either pick up, or delivery; or circle both pick up and delivery i( this agreement is (or a combination (or more than one sffe.
Circle whether the vendor is to "include" or "Include" milk and juice with the meal.
California Department of Education
Nutrition Services Division
Page 3
Summer Food Service Program
Standard Agreement (1/01)
_.
, 6.
....'
30th
Pay the vendor by the day of each month the full amount as presented on the monthly-itemized invoice.
Notify the vendor within 48 hours of receipt of any discrepancy in the invoice, Pay the vendor for all meals
delivered/picked up in accordance with the agreement. Neither the California Department of Education nor USDA assume
any liability for payment of the difference between the number of meals prepared, picked up by the agency, delivered by
the vendor. and the number of meals served by the agency that are eligible for reimbursement.
7.
Order only those commodities that can be incorporated into its meals, The agency shall be responsible for transferring
all unused commodities at the close of the SFSP. The agency is responsible for the fair market value of any commodity
losses that may occur.
Tenns of the Agreement:
This agreement will take effect commencing on June 25, 2001 and shall end AlIi'"~t 11 ?OO 1 ,
but no later than September 30. It may be terminated by notification given by either party with at least 30 days notice
prior to the date of termination, The agency shall have the option to cancel this contract if the federal government
withdraws funds to support the SFSP. It is further understood that, in the event of cancellation of the contract, the
agency shall be responsible for meals that have already been assembled, delivered/picked up in accordance with this
agreement.
Enter which menu planning option(s) being used: National School Lunch (NSLP)
In witness whereof, the parties hereto have executed this agreement as of the dates indicated below:
/,...
-~;'y/
VENDOR OFFlorAL SIGNATURE
AGENCY OFFICIAL SIGNATURE
,"--
David S. Bail
VENDOR OFFICIAL NAME (PLEASE TYPE)
Assistant Superintendent,
Business Services Divi~ion
TIT1.E
Judith Valles or Designee
AGENCY OFFICIAL NAME (PlEASE TYPE)
Mayor '
TITl.E
909-384-5133
909-381-1162
TELEPHONE
TELEPHONE
DATE
DATE
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SNACK SCHEDULE
SUMMER FEEDING PROGRAM
2001
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Monday 8 Ounce Juice and Graham Crackers
Tuesday 8 Ounce Juice and Dinosaur Lemon Graham Crackers
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Wednesday 4 Ounce Juice and Peanut Butter & Saltine Crackers
Thursday 8 Ounce Juice and Animal Crackers
Friday 8 Ounce Juice and Chocolate Bear Graham Crackers
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Califomia Department of Education
Nutrition Services Division
Summer Food Service Program
Schedule B, NSD 80S().B (1'01)
-
'_. SNACK'
(Choose two of
FOOD COMPONENTS BREAKFAST LUNCH OR SUPPER the four)
Milk
Milk. fluid 1 cup (8 f1, oz.)' 1 cup (8 fl. oz.)' 1 cup (8 f1, oz.)'
Vegetable(s) and/or Fruit(s)
Vegetable(s) and/or fruit(s) or 1/2 cup 3/4 cup total' 3/4 cup
Full-strength vegetable or fruit juice or 1/2 cup (4 f1, oz.) 3/4 cup (6 f1, oz.)
An equivalent quantity of any combination
vegetables(s), fruit(s), and juice
Grains/Breads'
Bread 1 slice (,9 oz,) 1 slice (.9 oz,) 1 slice (,9 oz,)
Cornbread. biscuits. rolls, muffins. etc" or 1 serving 1 serving 1 serving
Cold dry cereal or 3/4 cup or 1 oz' 3/4 cup or 1 oz,'
Io.~ooked pasta or noodle product or 1/2 cup 1/2 cup 1/2 cup
'" -Cooked cereal or cereal grains or an equivalent 1/2 cup 1/2 cup 1/2 cup
quantity of any combination of bread/bread
alternates
Meat/Meat Alternates' (optional)
.
Lean meat. poultry, fish or 1oz, 2oz, 10z,
Cheese or loz, 20z, 10z,
Cottage cheese or 1/4 cup 1/2 cup 1/4 cup
Eggs or 1 large egg 1 large egg 1 large egg
Cooked dry beans, peas, or 1/4 cup 1/2 cup 1/4 cup
Peanut butter, soynut butter, seed butters, other 2 Tbsp, 4 Tbsp. 2 Tbsp,
nut butters, or
Peanuts, soy nuts, tree nuts, seeds. or 1 oz.' 10z,' 10z,'
Yogurt, flavored, plain, sweetened, or 1/2 cup (4 fl. oz,) 1 cup (8 f1, oz,) 1/2 cup (4 fl. oz,)
,-An equivalent quantity of any combination of the 1 oz, total 2 oz, lotal 1 oz. total
,/ ''Jove meaUmeat alternates
SUMMER FOOD SERVICE PROGRAM
MEAL PATTERN
'-
For the purpose of this table, a cup means a standard measuring cup,
Indicated endnotes can be found on the back of this page
CALIFORNIA DEPARTMENT OF EDUCATION
l'<\JTRITIOl'I SERVICES DIVISION
FOOD DISTRIBUTION PROGRAM
AGREEMENT FOR DISTRIBUTION
~. OF DONATED FOOD
Return all copies with your Summer Food Application to:
CALIFORNIA DEPARTMENT OF EDUCATION
Resource Information Management Unit (SFSP)
560 J Street, Suite 270
Sacramento, CA 95814
--
o SUMMER FOOD SERVICE PROGRAM
FDS-103 (1101)
Pursuant to the United States Department of Agriculture (USDA) regulations. 7 Code of Federal Regulations. Parts 225 and 250_ the applicant identified
below, hereinafter called the recipient agency. hereby makes application for commodities donated by the Agriculture and Marketing Service, USDA. to the
Califormia Department of Education. hereinafter called the Slate agency, for use and disposition in accordance with the tenns and conditions appearing on
the reverse side hereof. which by reference are incorporated herein.
NAME OF FOOD SERVICE CONTACT PERSON
OSCAR PERRIER
SENIOR RECREATION SUPERVISOR
TELEPHONE NO
FAX NO:
E-mail address:
(909) 384-5231
(Y091384-5160
For the following statements, please check (./) the appropriate response for the recipient agency,
-
y N y N
I. In storage, preparation, and service of donated food, proper 5. Donated food will be shipped in accordance with the
sanitation and health standards will be maintained in instructions on the food offering. Food is delivered only to
confonnance with all applicable stale. local laws and the city in which the agency's administrative headquarters is
regulations. The agency will make certain that their facilities X located. Adequate facilities and personnel will be available X
meet the storage standards as cited in the regulations, at the shipping address to accept delivery. CDE will allow
2, The California Depanment of Education (eDE) will offer the agency to pick up the food from the food distribution
commodities each year during the months of May through center if prior arrangements have been made.
September, The agency will be c~arged a shipping and .
handling fee for each case or unit. Payments will be made to 6. An inventory system will be maintained which records all
CDE within 30 days of receiPt of the invoice. X receipts, issuances, transfers, and disposal of donated foods. X
All required records will be retained for a period of three
" Donated foods can only be used for the benefit of those persons years from the close of the federal fiscal year to which they
, eligible for meals provided in the Summer Food Service pertain, At the close of the program. the agency will
Program (SFSP), Donated foods will not be transferred or used complete and return a COP)' of the Ending Inventory Report
otherwise without prior approval from CDE. Donated foods X fonn provided by the food distribution (and retain a copy
will be transferred in a manner that best meets the interest of the for their files)_ Any unused food will be transferred to a
SFSP. The agency is responsible for all costs associated with National School Lunch Program (NSLP).
transferring food. Donated foods will not be sold or traded.
4, Donated foods will be ordered in quantities that will be used 7, A School Food Authority (SFA) who has a current
agreement with a food service vendor for the NSLP may
efficiently during the program period. Food held longer than utilize the same vendor to provide meals for the SFSP. but a
six months is subject to spoilage and contamination for which wrinen agreement must be made with the food service
the agency will be held liable for paying the fair market value of X vendor and approved by CDE before the delivery of donated NtA
_ the food. The agency will notify CDE when any loss of donated food.
foods occur.
RECIPIENT AGENCY AGREEMENT CERTIFICATION STATE AGENCY APPROVAL
I. the agent authorized by the governing board of the recipient agency (or by the chief
administrative officer of the recipient agency which has no governing board) to enter into this This application when approved by the state agency
agreement. cel1ifY that the information presented is accurate and agree with the tenns and shall constitute an agreement which shall remain in
conditions a/this agreement as they are presented on the reverse side of this/ann. full force and effect until wrinen notice to the
. contrary is given. as provided in the terms and
PRINT OR TYPE NAME OF AUTHORIZED RECIPIENT AGENCY REPRESENTATIVE conditions on the reverse side of this form.
JOHN PUEKERT
TITLE TELEPHONE NUMBER -. .'
.~... FOR STATE OFFICE USE ONLY
DIRECTOR NUTRITION SERVICES .i 909) 881-8000 ':::"'.. . ....:.;
.
VE:-ODOR NUMBER H133-02 APPIlOVAL SIGNATURE OF AUTHORIZED STATE AGENCY
R.EPRESENT A TM
AGENCY NAME CITY OF SAN BERNARDINO PARKS, RECREATION ~
ADDRESS 547 NORTH SIERRA WAY
DAlli
SAN BERNARDINO, CA 92410
ADP
SIGNATURE OF AUTHORJZED RECIPIENT AGENCY REPRESENTATIVE DATE <: ! SFSP APPROVAL DATE
i)\) ~. I
'- I C'I D\
~ I -~-
- -
t"""
'-
.....
. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
'om: Annie F. Ramos, Director
Subject:RESOLUTION AUTHORIZING THE MAYOR
OF THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO EXECUTE AN AGREEMENT
WITH THE SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT TO FURNISH FOOD
SERVICES FOR THE SUMMER FOOD
SERVICE PROGRAM.
-t Parks, Recreation & Community Services Dept.
\
"fte: May 21, 2001
Inopsis of Previous Council Action:
lay 7, 2001 - Mayor and Common Council approved Resolution No, 2001 - 87 , authorizing' the department to apply
>r and administer a grant in the amount of $225,000 lor the Summer Food Service Program for Youth,
me 23, 2000 - Mayor and Common Council approved Resolution No, 2000-174 for the 2000 Summer Food Service
rogram,
,commended motion:
dopt Resolution
-
'""
(;;~,~(-~/1~i""Y
Signature
ontact person:
John A. Kramer
Phone: 384-5031
upporting data attached:
Staff Report, Reso, & Agreement
Ward: City-wide
JNDING REQUIREMENTS:
Amount: N/A
Source: (Accl. No,)
(Accl. Description)
Finance:
._cil Notes:
'-'
Agenda Item No,
,-.
~.
\,..,
-
,
:~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution authorizing the Mayor of the City of San Bernardino or her designee to execute an
agreement with the San Bernardino City Unified School District to furnish food services for the
Summer Food Service Program.
Backl!round:
The year 2001 will mark the twenty-fifth (25) consecutive year that the City will sponsor the
USDA's Summer Food Service Program for Youth. All meals will be prepared and delivered by
the San Bernardino City Unified School District at a cost of $2.08 per meal and $.50 per snack.
It is estimated that 75,000 meals and 40,000 snacks will be served to needy youth ages 1-18
years between June 25 - August 31, 2001. This citywide grant funded program will have no
impact upon the city's general fund. The California Department of Education provides the grant
funds, which specifically cover operation and administration of this highly desirable program.
The program continues to be one of our most successful and provides an excellent partnership
between the Parks & Recreation Department and the school district.
Financial Imnact:
This program is fully funded from the USDA grant and no general funds are required for
operational or administrative functions. Funds in the amount of $225,000 from the California
Department of Education cover all program costs,
Recommendation:
The San Bernardino City Unified School District has vended meals for the Summer Food Service
Program since its start in 1977, They continue to provide nutritious meals to the youth. This
program provides a much needed service to the residents of the city. Approval is recommended.
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): (y- \ )(-0 I Item # 7'l Resolution # 'ZOO (- I Cl,
Vote: Ayes \-, Nays kr Abstain .-0- Absent~
Change to motion to amend original documents;
Reso, # On Attachments: v"
Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ~- Z-cs-O \
Date of Mayor's Signature; (-'Z [z:,1
Date of Clerk/CDC Signature: (,,- 7'2- <.') I
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
Attached:
NulUVoidAfter: (,,0 D~s 1'6-1"01
,
By:
Reso, Log Updated: ,/"
Seal Impressed:
Date Returned:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655. 92.389):
Copies Distributed to:
/
,/
City Attorney
ParJ<s-&- Rec.
Code Compliance
Dev. Services
Police
Public Services
Water
Notes:
Yes ./ No By
Yes No ./ By
Yes No ./ By
Yes No V By
Yes No/ By_
EDA
Finance
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: ~ Date: bIdS 101
Revised 01/12/01