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Home My WebLink About25-Fire Department , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Larry Pitzer, Fire Chief Subject: Resolution authorizing the Finance Director or Designee to issue purchase orders to Allstar Fire Equipment in the amount of $36,052.92, L.N. Curtis & Sons in the amount of $37,652.41, and South Coast Fire Equipment in the amount of $33,080.97, for Ancillary Fire Equipment. Dept: Date: Fire OF.: ~ .' ;' v'/:i L May 15, 2001 M/CC Meeting Date: June 4, 2001 . Synopsis of Previous Council Action: 02/19/98 04/09/98 07106/99 Resolution Number 98-69, which authorized the execution of a Memorandum of Understanding (MOU) with the San Bernardino Economic Development Agency for purchase of an All Wheel Steer Aerial Ladder Truck. Resolution Number 98-93, which authorized and directed the execution of a first amendment of a Community Development Block Grant Memorandum of Understanding between the San Bernardino Economic Development Agency and for lease/purchase of fire apparatus (Project #97-229) Resolution Number 1999-69, which authorized the re-programming of Community Development Block Grant (CDBG) funds in the amount of $1,177,420. RECOMMENDATION: Adopt Resolution. Contact Person: Larrv R. Pitzer Supporting data attached: Staff Report and Resolution Phone: (909) 384.5286 Ward: City Wide FUNDING REQUIREMENTS: Amount: Source: Finance: Council Notes: Agenda Item No. illIi/-oJ- :15 " STAFF REPORT SUBJECT: Resolution authorizing the Finance Director or designee to issue purchase orders to Allstar Fire Equipment in the amount of $36,052.92, L.N. Curtis & Sons in the amount of $37,652.41, and South Coast Fire Equipment in the amount of $33,080.97, for Ancillary Fire Equipment. BACKGROUND: In January 2001, a formal bid process was initiated to solicit bids for ancillary equipment. Notices inviting bids for Bid Specification FOl-50 Fire Equipment were sent to eighteen vendors. Notices were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site and advertised in the Sun Newspaper. Four of the eleven bids received were no bid responses. All vendors were requested to bid on each of the items listed on the bid specification FOl-50 that was submitted to the Finance Department. The bid summary sheet (attachment "A") lists all the equipment and quotes from the following vendors. Vendor Allstar Fire Equipment Diamondback Fire & Rescue KMP Fire L.N. Curtis & Sons Search Gear South Coast Fire Equipment Special T Fire Equipment Location Arcadia Temecula Escondido Oakland Chino Santa Ana San Bernardino The Fire Department selected the lowest unit bid irrespective of the specific vendor. Consequently, there are three vendors that we are asking to award the bid too. Those are AUstar Fire Equipment, L.N. Curtis and Sons, and South Coast Fire Equipment. Each of them will supply a portion of the ancillary equipment that the Fire Department requires. They are the lowest qualified bidders, and can sufficiently meet the Fire Department's standards for the required ancillary equipment. Each item was evaluated for the ability to meet the high performance and quality standards required for Fire Department training and service calls. Vendor Parts AUstar Fire Equipment Attack fire hose, extinguisher, high angle rope rescue kit, ax scabbards, and toolbox. L.N. Curtis and Sons Level A Gastight suit, rescue step chocks, hose roUer, stepladder, and ventilation fan. 1 , South Coast Fire Equipment Combination nozzle, hi-rise hose, portable light, wildland hose, and j-box. The City Council has approved ancillary equipment purchases in the amount of $106,786.30 in CDBG Project #99-047. FINANCIAL IMPACT: There will be no net impact to the City's General Fund for fiscal year 2000-2001. The funding source for the purchases of the ancillary equipment is the approved CDBG Project #99-047. RECOMMENDATION: Adopt resolution. 2 " . ~ . '""> -:~ '5<< ...~ 'C'--;:::..: -;, ti:i w J: (/) ~ :Ii ~ ::J (/) c iii E ci. g ;.; ~ C! ~ o Attachment "A" "'" 51 .. g g g :il g 8 lil 5! 0 .. III 8 8 8 lil Ii; .. - .. "! "! "'- "- ~ :2 .,; ;t Ii ;t ~ .,; '" .,; ..; - d ;t J .,; ..; - ... "3 .. - - - .. ~ - i:: .... - ... '0> ~M - - .. N - - ~ I!! - <Ii: 8 8 8 8 8 II! ~ 8 8 0 8 g 8 8 ~ 8 - ...e. .,; .,; ..; .,; ~ - N .,; .,; ~ d :;j 3 .,; ~ ! - .. 0 ... N .. .... r.l - .. " - N - ~ N .... - 8M - . I!! JJIi: ~ ~ g ... " ~ "l!1t: ... ~0II - .. I!! oil: :ll .....9- ~ " .... l~ - 8 8 .. 8 8 8 .... ~ '" ..; ~ '" ..; I!! ... .. N ... ,(1 Ii: n. ~ ~, 8 8 8 8 8 g 8 8 g 51 8 g ~ g g 8 8 51 g :{l .. 0 J 2 .,; .,; g '" .,; d .,; .,; .,; ..; - ~ d g .,; .. .,; 1: ... lil .. .. 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" ttitl l Q.Q.Q.Q.Q.i"ll iiii!~~ j~l~.a~: ::::~,,~ 1 ._. 2 '- 3 4 5 6 7 8 9 10 11 12 13 C 14 15 16 17 18 19 20 21 22 23 24 25 ...-" '- 26 27 28 o rr--rc: F\ '0r; ~~ u../ \S RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR DESIGNEE TO ISSUE PURCHASE ORDERS TO ALLSTAR FIRE EQUIPMENT IN THE AMOUNT OF $36,052.92, L.N. CURTIS & SONS IN THE AMOUNT OF $37,652.41, AND SOUTH COAST FIRE EQUIPMENT IN THE AMOUNT OF $33,080.97 FOR ANCILLARY FIRE EQUIPMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Allstar Fire Equipment is the lowest and best responsible bidder for furnishing a portion of ancillary equipment (i.e. attack fire hose, extinguisher, high angle rope rescue kit, ax scabbards, and toolbox) in accordance with Bid Specification FOl-50. Pursuant to this determination, the Finance Director or Designee is hereby authorized and directed to issue a Purchase Order to Allstar Fire Equipment for said ancillary equipment in an amount not to exceed $36,052.92. SECTION 2. That L.N. Curtis and Sons is the lowest and best responsible bidder for furnishing a portion of ancillary equipment (i.e. Level A Gastight suit, rescue step chocks, hose roller, stepladder, and ventilation fan) in accordance with Bid Specification FOl-50. Pursuant to this determination, the Finance Director or Designee is hereby authorized and directed to issue a Purchase Order to L.N. Curtis and Sons for said ancillary equipment in an amount not to exceed $37,652.41. SECTION 3. That South Coast Fire Equipment is the lowest and best responsible bidder for furnishing a portion of ancillary equipment (i.e. combination nozzle. hi-rise hose, portable light, wildland hose, and j-box) in accordance with Bid Specification POI-50. Pursuant to this determination, the Finance Director or Designee is hereby authorized and directed to issue a Purchase Order to South Coast Fire Equipment for said ancillary equipment in an amount not to exceed $33,080.97. SECTION 4. The authorization to execute the above referenced is rescinded if purchase orders are not issued within sixty (60) days of the passage of this resolution. 1111 IIII IIII 1 ,-. c: 14 15 - 26 '- 27 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR DESIGNEE TO ISSUE PURCHASE ORDERS TO ALLSTAR FIRE EQUIPMENT IN THE AMOUNT OF $36,052.92, L.N. CURTIS & SONS IN THE AMOUNT OF $37,652.41, AND SOUTH COAST FIRE EQUIPMENT IN THE AMOUNT OF $33,080.97 FOR ANCILLARY FIRE EQUIPMENT. 2 3 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common 6 Council of the City of San Bernardino at a meeting thereof, held on the 7 day of ,2001, by the following vote, to wit: 8 9 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 LIEN 12 MCGINNIS 13 SCHNETZ SUAREZ 16 ANDERSON 17 MC CAMMACK 18 19 Rachel Clark, City Clerk 20 The foregoing resolution is hereby approved this day of ,2001. 21 22 23 Judith Valles, Mayor City of San Bernardino 24 Approved as to form and legal content: 25 28 JAMES F. PENMAN City Attorney By:L 7-, ~ o 2 . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): t... r 1'6 ra I Vote: Ayes 1-'\ Nays Change to motion to amend original documents: Item # 7.5 -e- Resolution # Abstain --f+- 2bO \r\'1-q. Absent ---G-- Reso. # On Attachments: - Contract tenn: Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY By: NulINoid After: (00 011 J h -1\--0 I J Date Sent to Mayor: (,,- 20- 0\ Date of Mayor's Signature: ",-(' \~I Date ofClerklCDC Signature: ~-z:z-o I Reso. Log Updated: Seal Impressed: ..,/ Date Memo/Letter Sent or . 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: Date Returned: - Request for Council Action & Staff Report Attached: Yes ..-/ Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985,8234,655,92-389): Yes No By No ~ By No ;/ By No ,/ By No ----v---- By Copies Distributed to: City Attorney ,,/' Parks & Rec. Police Public Services Water Others: Finance ,/ h~r; MIS Code Compliance Dev. Services EDA Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. ele.) Ready to File: \(\..- Date: " ! ;i-;f 0 I Revised 01/12/01