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CITY OF SAN BERNARI@fPa' ~m\Q\tST FOR COUNCIL ACTION
From: James Funk, Director
Development Service/" r: . '.... , , . '. L
Vli'IvII..n
Subject: Authorizatiou to execute an
amendment to the existing agreement with
Transtech Engineers, Inc. to provide
professional planning services for the Santa
Fe Depot Renovation Project and other
planning projects as assigned.
MCC Date: 6/18/01
Dept:
Date: June 6,2001
File: 6.7178
Synopsis of Previous Council Action:
5/21/01 Adopted Resolution No.200l-116 awarding a contract to TransIech Engineers. Inc. to provide
professional consIruction management, plan review, and inspection services for the Santa Fe DepoI Renovation
Project.
12/04/00 Adopted Resolution No. 2000-340 awarding contract to Janus Corporation for abatement of lead-based
painI, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot.
11/20/00 Adopted Resolution No. 2000-327 awarding contract to ArchiIect Milford Wayne Donaldson, Inc. for
preparing fmal plan, specifications and estimaIes for renovation of the San Bernardino Santa Fe Depot.
10/02/00 Agreement for Professional Environmental Inspection Services approved with Earth Tech for providing
inspecIion of hazardous waste removal at the San Bernardino Santa Fe Depot.
3/06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe Depot.
3/20/01 Approval of ContracI Change Order No. One to the contract with Janus Corporation for abatement of
lead-based paint, asbestos, PCB, and clean-up at the San Bernardino Santa Fe Depot; and Approval of Contract
Change Order No. Two to the contract with Earth Tech., a Tyco International L TD company, for Professional
Environmental Inspection Services for lead-based paint, asbestos, PCB abatement, and clean-up at the San
Bernardino Santa Fe Depot.
Recommended Motion:
Adopt Resolution
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Contact person:
James Funk
Phone:
5357
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Supporting data attached: Staff Report, Resolution. Agreement
Ward:
FUNDING REQUIREMENTS:
Amount: $62.720.00
Source: (Acct. No.) 123-558-5504-7178 & 001-190-5502
Acct. Description: Restoration of San Bernardino Santa
Fe Depot & Professional Contract Services
Finance:
Council Notes:
Agenda Item NO.1.S.---
(p J I f J OJ
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Authorization to amend the existing agreement with Transtech to provide professional planning
services for the City's Historic Depot Renovation Project and other projects as assigned.
BACKGROUND:
Since January 29, 2001, City has engaged the services of William Woolard as a planning
consultant to provide oversight and coordination with respect to the historic Santa Fe Depot
restoration project. In addition, Mr. Woolard has assisted in the Development Department's
streamlining efforts, general plan update, consultant selection process, and Housing Element
review.
Because of time limitations under the PERS retirement system, Mr. Woolard can no longer
work (for the balance of the calendar year) under a direct contract with any PERS member
agency. In order to continue to receive the services to keep the depot project and the other
projects on track and moving forward, it is desirable to enter an agreement with a consulting
firm for the continuation of such services.
Approximately forty percent of Mr. Woolard's time has been spent on depot related activities.
As the depot project moves into actual construction and tenant leasing and coordination, the
percentage of time devoted to the depot project is expected to increase to seventy-five percent.
Amending the Transtech agreement to include this coordination function would permit future
time spent on depot related activities to be charged to the depot project. Non-depot related
activities would be charged to a general fund account.
This amended agreement provides for the continuation of the same services as were provided
by Mr. Woolard. Attachment "A" outlines the Scope of Services. Compensation for these
services will be fifty-six dollars ($56.00) per hour not to exceed a total of $62,720. In order to
continue to provide the current hourly rate of $55.00 per hour to Mr. Woolard, an additional
$1.00 per hours will be charged to the City to cover Transtech's increased insurance premium.
FINANCIAL IMPACT:
As noted above the time spend on depot related activities (est. 75 %) will be charged to
Account No. 123-558-5504-7178 (Restoration of the San Bernardino Santa Fe Depot).
All costs associated with the Depot rehabilitation are reimbursable through the federal
transportation funds awarded, excepting the local match requirements.
Costs for other planning activities (est. 25%) will be charged to Account No. 001-190-5502
(Professional Contract Services).
RECOMMENDATION:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AN
AMENDMENT TO THE SERVICES AGREEMENT WITH TRANSTECH ENGINEERS,
INC. FOR PROFESSIONAL PLANNING SERVICES FOR THE RENOVATION OF
THE CITY'S HISTORIC DEPOT PROJECT AND OTHER PLANNING PROJECTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor is authorized to execute the Amended Agreement with
Transtech Engineers, Inc. for providing Professional Planning Services for the renovation of the
Santa Fe Depot and other planning projects. A contract is entered into with said firm for the
actual costs incurred, not to exceed $62,720.00, but such agreement shall be effective only upon
12 being fully executed by both parties. The Mayor is hereby authorized and directed to execute
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take effect or become operative until fully signed and executed by the parties and no party shall
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said agreement on behalf ofthe City.
SECTION 2.
This agreement and any amendment or modifications thereto shall not
be obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
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within sixty (60) days of passage of the resolution.
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RESOLUTION...APPROVING SERVICES AGREEMENTS WITH TRANSTECH
ENGINEERS, INC. FOR PLANNING SERVICES FOR THE RENOVATION OF THE
CITY'S HISTORIC DEPOT PROJECT AND OTHER PLANNING PROJECTS.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof, held
6
,2001, by the following vote, to wit:
day of
on the
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ABSTAIN ABSENT
NAYS
AYES
Council Members:
ESTRADA
11 MC GINNIS
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SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of , 2001.
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attomey
By:
III
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EXHIBIT A
AMENDED AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDED AGREEMENT is made and entered into this of 2001, by and
between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the
"CITY" and Transtech Engineers, Inc., hereinafter referred to as "CONSULTANT".
WITNE SSE TH
WHEREAS, City desires to obtain professional Planning Services for project oversight and coordination
in conjunction with the renovation and retrofit of the San Bernardino Santa Fe Depot, and for other planning
projects; and
WHEREAS, Consultant is qualified to provide said professional services; and
WHEREAS, San Bernardino City Council has elected to engage the services of Consultant upon the
terms and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Consultant shall provide professional planning services consisting of project coordination and
oversight for the renovation of the historic Santa Fe Depot project and such other planning
projects as may be assigned by the Director of Development Services.
2. TERM OF AMENDED AGREEMENT
This Amended Agreement is supplemental to the agreement entered into by the City and the
Consultant, and approved by Resolution No. 2001-116.
Except as herein specifically enumerated, all of the conditions, requirements and obligations of
the original agreement are incorporated herein as if set forth in their entirety.
This Amended Agreement shall terminate effective January 1,2002.
3. COMPENSATION
The Consultant shall be compensated at the rate of fifty-six dollars ($56.00) per hour, not to
exceed a total of sixty-two thousand seven hundred and twenty dollars ($62,720.00) for all work
and services performed under this contract and upon receipt of itemized invoices, submitted in
triplicate to the contract manager. The invoice amount will be based on the actual work
performed by task. Consultant will submit an invoice to the City every four (4) weeks.
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4. SUPERVISION AND ACCEPTANCE OF SERVICES
The Director of Development Services of City, or his designee, shall have the right of general
supervision over all work performed by Consultant and shall be City's agent with respect to
obtaining Consultant's compliance hereunder. No payment for any services rendered under this
Amended Agreement shall be made without prior approval of the Director of Development
Services or his designee.
5. TERMINATION OF AMENDED AGREEMENT
This Amended Agreement may be terminated by either party upon thirty (30) days' written
notice by either party.
6. VALIDITY
Should any provision herein be found or deemed to be invalid, this Amended Agreement shall be
construed as not containing such provision, and all other provisions which are otherwise lawful
shall remain in full force and affect, and to this end the provisions of this Amended agreement
are declared to be severable.
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" ",".
AMENDED AGREEMENT FOR Professional Planning Consultant Services with Transtech Engineers, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Amended Agreement to be executed on
the date written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
BY:
Rachel Clark, City Clerk
City of San Bernardino
Judith Valles, Mayor
City of San Bernardino
TRANSTECH ENGINEERS, INC.
BY:
Signature
NAME:
Ali Cayir, P.E.
TITLE:
Principal
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
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