HomeMy WebLinkAbout17-Development Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
File:
6.7178
Subject: Resolution approving Amendment No.
1 to Agreement with Architect Milford Wayne
Donaldson, FAIA, Inc., for preparing fInal
plans, specifIcations, and estimate for
renovation and retrofIt of the San Bernardino
Santa Fe Depot.
MCC Date: 06/18/2001
From: James Funk, Director
Dept:
Development Services 0 R " "".' , r .~ L
June 5, 2001 I..l j j ui
Date:
Synopsis of Previous Council Action:
02/15/99 Authorized an amendment to the Cooperative Agreement with SANBAG and the Economic
Development Agency to include City as owner for restoration of the Santa Fe Depot and the Commuter
Rail Station
06/07/99 Agreement for Professional Services awarded to Architect Milford Wayne Donaldson, FAIA,
Inc., to prepare preliminary plans, specifIcations, and estimates for the rehabilitation, seismic retrofIt,
and adaptive reuse of the Santa Fe Depot.
03/06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe
Depot.
10/20/00 Agreement for Professional Environmental Inspection Services approved with Earth Tech for
providing inspection of hazardous waste removal at the San Bernardino Santa Fe Depot.
11/20/00 Adopted Resolution awarding contract to Milford Wayne Donaldson, FAIA, Inc., for
preparation of fmal plans, specifIcations and estimate for renovation and retrofIt of the San Bernardino
Santa Fe Depot
Recommended Motion:
Adopt Resolution
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Contact person: Michael Grubbs, Field Engineer Phone: 5127
Supporting data attached: Staff Report, Reso, Exhibits" A" - "D" Ward: 1
FUNDING REQUIREMENTS:
Amount:
$39,100.00
Source: (Acct. No.) 123-558-5504-7178
Acct. Description: Restoration of San Bernardino Santa Fe
Depot
Finance:
Council Notes:
Agenda Item No. /1
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution approving Amendment No. I to Agreement with Architect Milford Wayne
Donaldson, FAIA, Inc., for preparing final plans, specifications, and estimate for renovation
and retrofit of the San Bernardino Santa Fe Depot.
Backl!round:
On November 20, 2000, the Mayor and Common Council adopted Resolution No. 2000-327
approving a Professional Services Agreement with Milford Wayne Donaldson, FAIA, Inc., in
an amount not to exceed $1,064,840, for preparation of final plans, specifications and estimate
for renovation and retrofit of the San Bernardino Santa Fe Depot.
The Architect began work about December 11, 2000, and monthly progress meetings between
the Architect, SANBAG, Metrolink, Caltrans, Amtrak and City staff have been held since that
date to discuss issues and resolve problems. At a meeting on April 23, 2001, design revisions
were requested by SANBAG and Metrolink. These revisions will require the following
changes to the Architect's scope of services (See Exhibit "B"):
I. Significant changes to the second floor shear wall layout, mechanical, plumbing, and
electrical designs are required to accommodate SANBAG's space planning layouts.
2. The west end of the first floor will have to be redesigned to accommodate the Metrolink
offices and changes in the location of the banquet room.
3. SANBAG requested electrical, data and audio visual capabilities be added in the banquet
room to support their board meetings.
4. The Historic Property Survey Report (HPSR) and Findings of Effect (FOE) will have to be
revised to reflect the revised layouts and the revisions coordinated with Caltrans District 8.
The compensation to the Architect for these design changes is $33,350.00 fixed fee.
In addition, the Architect, on May 15, 2001, requested the following tests in order to be able
to properly complete the design:
Task I: Coring, drilling ad sampling a total of seven borings up to 10 feet deep at selected
locations to evaluate soil expansiveness, corrosion potential and toe provide Geotechnical
recommendations for pavement sections. Preparation of supplemental Geotehnical report
including results from previous investigation and provide design level Geotechnical
recommendations. The cost of this testing is $4,150.00. See Exhibit "C".
Task 2: One core test at brick arch (north side of depot) and four cores at second concrete
beam. The cost of this testing is $600.00. See Exhibit "C".
Task 3: Prepare a plaster sample to consist of finish coat of interior plaster on a wall section
approximately 20 feet long and 9 feet taiL "Plaster Weld" will be applied to the existing base
surface and apply n approximately 1/8" thick Diamond Interior Plaster finish coat in a smooth
wall application. The cost of this sample is $1,000.00. See Exhibit "D".
Paragraph 5.B. of the Agreement requires that:
"Any adjustment of the total cost of services will only be permitted when the Architect
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1. Scope, complexity, or character of the services to be performed;
2. Conditions under which the work is required to be performed; and
3. Duration of work if the change from the time period specified in the Agreement
for Completion of the work warrants such adjustment."
Staff has reviewed the Architect's request and agrees that this work will result in a change in the
scope of services from that proposed in the Agreement and will result in increased cost to the
Architect. The Architect has proposed a total compensation of $39,100.00, and has provided a
breakdown (see exhibit "B") of costs to justify the fee. Staff has reviewed the breakdown and
believes it is fair and reasonable for the additional work required by Amendment No. I to the
Agreement.
Financial Imnact:
The City will pay the cost of this Amendment No. I at a fixed fee of $39,100.00. This amount
is within the contingency amount authorized by the Mayor and Common Council with the
Agreement approval on November 20, 2000. The cost of the original Agreement as well as
the cost of Amendment No.1 will be reimbursed by Caltrans from the $2,625,000 in federal
transportation funds (TEA 21) authorized, less the local match requirement. SANBAG has
already funded $243,662 of the local match for this phase. The remaining unused TEA 21
monies and other grants will be used during the construction phase.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH
ARCIDTECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PREPARING
FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND
RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The attached Proposals dated May 8, 2001, May 14, 2001, and May 2,
2001, and marked Exhibit "B", "C", and "0", respectively, submitted by ARCHITECT
MILFORD WAYNE DONALDSON, FAIA, INC. to perform extra work for a fixed fee of
$39,100.00, under terms of a Professional Services Agreement with said Architect authorized
by Resolution No. 2000-327, is hereby approved. Such approval shall be effective only upon
Amendment No. 1 being fully executed by both parties. The Mayor is hereby authorized and
directed to execute said Amendment No.1 on behalf of the City. A copy of Amendment No.
1 is attached as Exhibit "A" and incorporated herein by reference as fully as though set forth at
length.
SECTION 2. This Amendment shall not take effect until the Amendment is fully
signed and executed by the parties, and no party shall be obligated hereunder until the time of
such full execution. No oral Contracts, amendments, modifications or waivers are intended or
authorized and shall not be implied from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the Amendment fail to
execute it within sixty (60) days of the passage of the resolution.
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RESOLUTION . . . APPROVING AMENDMENT NO. 1 TO PROFESSIONAL
SERVICES AGREEMENT WITH ARCIDTECT MILFORD WAYNE DONALDSON,
FAIA, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE
FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE
DEPOT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
meeting thereof,
Common Council of the City of San Bernardino at a
7 held on the
, 2001, by the following vote, to-wit:
day of
8
9
10
11
ABSENT
AYES
NAYS
ABSTAIN
Council Members:
ESTRADA
LIEN
/
12 MC GINNIS
13 SCHNETZ
14
15
16
17
18
19
20
21
22
SUAREZ
ANDERSON
MC CAMMACK
Rachel Clark, City Clerk
, 2001.
The foregoing resolution is hereby approved this _day of
Judith Valles, Mayor
City of San Bernardino
23
24
25 James F. Penman
City Attorney
Approved as to form
and legal content:
26
2
EXHIBIT" A"
AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES
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This AMENDMENT NO.1 is made and entered into this of
2001, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "CITY" and Architect Milford Wayne
Donaldson, FAIA, Inc., hereinafter referred to as "ARCHITECT".
WITNESSETH
WHEREAS, San Bernardino City Council, on November 20, 2000, adopted
Resolution No. 2000-327 approving an Agreement for Professional Services with Architect
for preparation of plans, specification, and estimate for renovation and retrofit of the San
Bernardino Santa Fe Depot; and
WHEREAS, subsequent to Agreement approval, revisions were requested by
SANBAG and Metrolink to their respective tenant areas and the banquet/conference room
space; and
WHEREAS, certain tests must be conducted to provide sufficient information
for the Architect to create a proper design; and
",- WHEREAS, Architect has requested an amendment to the Agreement to
\.... cover the cost of additional services required to complete these revisions; and
WHEREAS, paragraph 5.B. of Agreement allows adjustment to the total cost
of services when the Architect and City agree in writing that there has been, or will be, a
significant change in the scope, complexity or character of the services to be performed; and
WHEREAS, City agrees that the requested revisions are not within the scope
of services covered in Agreement; and
WHEREAS, the proposed additional services to be performed by Architect
are described in a letters from Architect dated May 8,2001, May 14, 2001, and May 2,
2001, identified as Exhibits "B", "C", and "0", respectively, attached hereto and made a
part hereof.
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Architect shall perform those additional services identified in Exhibits "B",
"e", and "D".
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2.
COMPENSATION
Upon satisfactory completion of the additional services contained herein City
shall be pay to Architect an additional fixed fee of $39, 100.00.
Page 1 of 2
EXHIBIT "A"
/- AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH
'- ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC.
3. NO ADDITIONAL CHANGES
Except as otherwise stated in this Amendment No.1, all terms of the original
Agreement, as approved by City on November 20, 2000, shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the date written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
BY:
Rachel Clark, City Clerk
City of San B~rnardino
Judith Valles, Mayor
City of San Bernardino
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Milford Wayne Donaldson, FAIA, Inc.
BY:
Signature
NAME:
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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Page 2 of2
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EXHIBIT "B"
MILFORD WAYNE DONALDSON
ARCHITECT
.
May 8, 200 I
CITY OF SAN BERNARDINO
Development Services Department
300 North "0" Street
San Bernardino, CA 92418
5 J 0 SIXTH AVENt:E
SA~ DIEGO C..), 9~IOI. 70]0
HISTORIC GASLAMP QUARTER
Attention:
Mr. Raymond Casey
Subject:
San Bernardino Santa Fe Depot
Tenant Improvement Revisions
Dear Ray:
In regards to the revisions to the SANBAG, Metrolonk, and banquet /conference room spaces requested at
the April 23, 2001 meeting, we have put together this proposal for additional services. This proposal reflects
all additional services required to facilitate the plan modifications based on our current understanding of the
project.
SCOPE OF WORK:
I. Based on space planning layouts provided by SANBAG, revise the second floor plan, shear wall layout,
'mechanical, plumbing, and electrical designs.
2. Redesign the west end of the fIrst floor to accommodate the Metrolink offices, and revise the location
of the banquet room.
3. Provide for electrical, data, and audio visual requirements to support SANBAG board meetings in the
banquet room.
4. Revise the Historic Property Survey Report (HPSR) and Finding of Effect (FOE) to reflect the revised
layouts. Coordinate revisions with CALTRANS Division 8.
5. Incorporate all changes into the construction drawings and specifications.
6. Incorporate all changes into the Statement of Probable Costs
7. Attend coordination meetings with the City and SANBAG to discuss space requirements.
TELEPHONE, (619) 239. 7g~8
ELECTRONIC MAIL: MWD@ARCHMWD.COM
FACSIMILE, (619) 234-6286
J
MILFORD WAYNE DONALDSON
ARC HIT E CT
Mr. Ray Casey
SAN BERNARDINO DEPOT
Tenant Improvement Revisions
May 8, 200 I
Page2
.
EXHIBIT "B"
Reimbursable Costs
Reimbursable Expenses described below shall occur, as necessary, and be billed by the Architect on an
itemized statement specifying the type of service and/or the material provided, copies of receipts, if
applicable, the position of the person providing the service, the person's hourly rate, the time spent and the
cost incurred to provide the service. Funding for the reimbursable expenses is provided to pay the Architect
for the various duties described below that do not lend themselves to precise estimation on a lump sum basis,
and for that reason is not included in the Basic Services. Reimbursable Expenses, however, are essential to
aid the Architect in the performance of the Basic Services and Additional Services, when authorized.
Reimbursable Expenses are estimated to be 5250 and shall be limited to the following:
Printing and reproduction as required by the Consultant
. Film and Film processing as required by the Consultant
Automobile MileagelTravel related costs
Long distance telephone/fax
. Expendable supplies (data duplication, historic photographs, and graphics supplies)
Exclusions
r-~ 1. Value engineering services and redesign.
2. Preparation of permit processing documents, submittal of documents or attendance at agency plan check
meetings.
3. Reproduction costs for blueprinting, CAD plots and photocopying. Reproduction for MWD use or
project team coordination are not considered reimbursable costs.
PROPOSED FEE:
The estimated total fixed fee for professional architectural services as described in this proposal is Thirty
three Thousand Three Hundred Fifty Dollars (533,350.00).
Break Down of Costs
Architect Milford Wavne Donaldson. FAIA
Corporate Architect
Project Manager
CADD Technician
Report Writer
Clerical
Hl!llrIx
$120
$80
$70
$80
$50
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Total
Estimated Reimbursable Expenses
Sub Total
McKav Conant Brook.
Acoustical systems design
Bechard Lonp & Associates
sR8Risal aad-Plum9ing
IllIlu:i
20
55
1I4
114
.u
298
Amount
2,400
4,400
7,980
9,120
.llQ
$24,650
-.ZiQ
$24,900
$3,200
$2
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EXHIBIT "B"
Mr. Ray Casey
SAN BERNARDINO DEPOT
Tenant Improvement Revisions
May 8, 2001
Page3
MILFORD WAYNE DONALDSON
ARCHITECT
.
Architect Milford Wavne Donaldson. FAIA
Van Buuren Kimner En~iners
Electrical Engineering
GRAND TOTAL
Hourlv
Hwln
Amount
$3,200
533.350
Additional services beyond those described above are subject to the attached Schedule of Fees.
SCHEDULE OF FEES
Hourlv Rates
COlporate Architect
Project Architect
Construction Administrator
Project Historian
Project Manager
Specification Writer
Senior Designer
Senior Draftsperson
Technical Manager
Report WriterlScript Writer
CADD Technician
V ideo Editor
Videographer
V ideo Duplicator
Intennediate Designer
Intennediate Draftsperson
Research Assistant
Beginning Draftsperson
Clerical
Financial Controller
Architectural Trainee
Basic Costs
$120.00IHour
$11O.OOlHour
$ 90.001Hour
$ 90.001Hour
$ 80.001Hour
$ 80.001Hour
$ 80.001Hour
$ 80.001Hour
$ 80.001Hour
$ 80.00lHour
$ 70.001Hour
$ 70.001Hour
$ 70.001Hour
$ 60.001Hour
$ 70.001Hour
$ 70.001Hour
$ 60.001Hour
$ 60.001Hour
$ 50.001Hour
$ 70.00lHour
$ 40.001Hour
Miscellaneous
In this category are materials, service and equipment which are not covered in the hourly rate schedule. Miscellaneous
items include:
Computer Usage
CADD Plots
Automobile mileage (over 30 mile radius from office)
Travel and subsistence, per day
Printing and photographic work
Long Distance telephone and faxes
Equipment Rental
Aircraft Rental
$ 65.001Hour
$ 15.001Each
$ O.3llMile*
At cost + 15%
At cost + 15%
At cost + 15%
At cost + 15%
At cost + 15%
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EXHIBIT "B"
Mr. Ray Casey
SAN BERNARDINO DEPOT
Tenant Improvement Revisions
May 8, 200 I
Page4
MILFORD WAYNE DONALDSON
ARCHITECT
.
Other Consultants Employed by Architect Milford Wayne Donaldson, FAIA, Inc.
Services outside consultants employed by us on the clienrs behalf will be charged at cost plus 15%.
Terms of Payment
Payment for services is due upon presentation of the invoice. Invoices are nonnally rendered on a monthly basis as
either a partial or final billing.
. Per IRS RepdatiClnl JleviNlI6199
If this acceptable to you, please sign both originals and return a copy of this proposal as authorization to
proceed with extra services. Should you need any further information or would like to discuss this, please
give me a call.
Sincerely,
Approved by:
Milford Wayne Donaldson, FAIA
President
C20I93
Mr. Raymond Casey
City of San Bernardino
MWD:ggr
Date
lP'esVnwd-pn:IjCb\203I-1b ~ANBA.G reviliou.wpd
1lay-14-Z0Gl 04:0311. FrllriLEINFELDER INe
1017121104
EXHIBIT "C"
T-1T5 P.DOlI003 F-34Z
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All et......1MnI:d cun:p.uJF
Project No.:
Project Name:
Project Location:
Client:
REQUEST FOR. AUTHORIZATION TO
PERFORMADDmONAL SERVICES
56-2091-01
San BemlIldiDo Santa Fe Depot
Client .Address:
San Bemardiao. c..lifornia
Archircct Milford W~ DoDalcbcm. F AIA
530 Sixth AVenu8
SanDiego.CA 92101
SCOPE OF ADDITIONAL WORK:
Task 1: Coring. drilling aDd sampling a total of seven borUIp up to 10 feet deep at ~
locations to evaluate. soil c:xpaDSiVClleSS, coml8iOD potm1ial, lIIId to ~ J.."ca1
J""'.IWft""..,.n".;ons for paveuJ.eDt sections. }>reparation of ~_..I . lepOIt
includill8 results froui 011I" plfMoUS ~ lIIId provlde ~ el geotecImicaJ
ref .()1I111.e."I".;nns for the project.
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T..~lr 2: One core test at brick an:h (north side ot depot) and four cores at second floor coaerete
beam.
ESTIMATED FEES:
Task 1
Task 2
$4.150
S600
,
,
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I<LEINFELDER. INC. is ~ to proceed with the lldcJiri^",Al work listed above. This worlt.
is lII1 extension of services previously au1bori2cd by the client. This Rquest for aurhori2ation, wha1
signed by the client. shall be made part of the CODlr8Ct agrenneDt executed by md between
KLEINFELDER, INC. CJd the CLIENT. dldl!d Jfl"I'IUD7y S. 2001.
, . ....
THE CLIENT agrei:s 101*1 for additioiJal'services readered on this project (bI tlIXDldonC4 with
tM rates tl1Id basil of efIargr:s pr&Viou$ly utablished by contract for th1l t'ej"en1IC4d project ).
Paymem: is due 30 days ofthi date of invoice.
CLIENT ACCEPTANCE:
By:
Date:
(Signatt\"re)
Name:
Title:
(please Print Name) ,
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EXlDBIT "D"
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Facsimile
-Mark Silllei'" C(J~tJ~ Inc.-
~ hdr; BID.. COrvu, CaIIfbnda 9J881-8438
('O!t) 179-4245 (919) 27J..5917 fas
~U: -"~-CaIiromill State Licease # SOO5n B
FROM:
_.
Mark Sauer
MSC, Ine.
ze.
Greg Roberson
MWD FAIA
E&: ~, 1J4..QH
~ Sl2AJl
" OF PAOF& I
Regarding:
San BemardiDo Train' Depot
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Dear Greg,
RepnIiag.... pluM -...... you nqu"ecl bcIow is .. outline of"'e work I aD
provide qd the cost. .
Apply a fiaiah eoat or interior pluter to . wall MCtioD approx. :ZO' 10.. qd ,. taD.
Apply "Pluter Weld" to mllf:hlg hue .ll.....ee qd apply .ppros. lAl" dlic:k
DiamoacllJateri6r PIuter fiDiIIa coat ill . IIUOth ".. appIieatioa.
Cost wiD be 51.000.00
Ifyo1l Uve mty qaestiolllS pIeese feel free to _~ my oBiee.
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MILFORD WAYNE DONALDSON
ARCHITECT
mrn,~~Dwrn 0
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CITY OF SAN fJER~JARDINC
DEVELOPMENT StRVICE<
DEPARTMENT -
May 31, 2001
:'i 30 SIXTH AVE~L'E
S:\~ DIEGO CA 92101 - 70lfl
HISTORIC GASLAMP QUARTER
City of San Bernardino
Development Services Department
300 North "0" Street
San Bernardino, CA 92418
Attention:
Mr. Ray Casey
Subject:
San Bernardino Santa Fe Deoot
Plaster Skim Coat Mock-up
Dear Ray:
As part of the renovation work on the Depot, we are intending to apply a plaster skim coat on many of the
existing walls and ceilings. This skim coat will" fill small cracks and uneven surfaces and help mask patch
areas. The paint cross-section microscopy analysis identified the original finish as a dull yellow Iimewash
which has subsequently been covered by several layers of modern paints. One of our concerns is that there
may be problems with these previous finishes not remaining firmly adhered once the new plaster skim coat
is applied.
On previous projects, we have found it helpful to create mock-up to test the adherence. The mock-up area
also become an example of the acceptable level of finish for the contractors when they are bidding the
project. The mock-up is left in place throughout construction to further serve as an example of the
acceptable standard of quality. Should the mock-up show there is a problem with adherence, we will need
to include additional preparation requirements in the bid documents (such as removing all previous layers
of paint).
The attached proposal from Mark Sauer Construction is for creating a plaster skim coat mock-up on a
section of existing wall that we will identifY.
We are also looking into other procedures shown on the plans that would benefit from a mock-up and allow
the bidders and selected contractor see an example of the acceptable level of finish. We will provide a list
of these additional mock-ups shortly.
s;~'tJr; JL
Gregory Roberson
.1_. Architect
,.... GGR:ggr
cc: W. Donaldson, R. Wynn, C. Drake, File 3A
If'qj\mwd projectl\2031-SB+ Depot\datalJeners\R. Casey 5.31.01.wpd
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CITY CLERK'S OFFICE
RAcHEL G. CLARK, C.M.C. - CITY CLERK
'"
P.O. Box 1318' San Bernardino' CA92402
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.cLsan-bernardino.ca.us
June 25, 2001
Milford Wayne Donaldson
Architect Milford Wayne Donaldson, FAIA, Inc.
530 Sixth Avenue
San Diego, CA 92101
Dear Mr. Donaldson,
At the Mayor and Common Council meeting of June 18, 2001, the City of San Bernardino
adopted Resolution 2001-187 - Resolution approving Amendment No. i to agreement with
Architect Milford Wayne Donaldson, FAiA, inc., for preparing final plans. specifications, and
estimate for renovation and retrofit of the San Bernardino Santa Fe Depot.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by August 17, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
. .
(, ,,',._ d'.{
Michelle Taylor
Senior Secretary
Enclosure
cc: Michael Grubbs, Development Services
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' RespecI for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 6, 2001
TO:
Michael Grubbs, Field Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-187 - Amendment to Agreement with Architect Milford
Wayne Donaldson
CC:
Finance
Attached is an executed copy of Amendment No. I to Agreement for Professional Services
between the City of San Bernardino and Architect Milford Wayne Donaldson. The original
agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Resolution # 2m \ - ,'20
Abstain e-- Absent -fr
Meeting Date (Date Adopted): 1.-,- \ ';{-o \ Item # II
Vote: Ayes I-I Nays .-er
Change to motion to amend original documents:
Reso. # On Attachments: ./' Contract term: .-
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTV
Date Sent to Mayor:
(,-\'1-()\
Date of Mayor's Signature: C, -"2_1-01
Date of Clerk/CDC Signature: (~ - { ? - c; I
NulllVoid After: (,0 DAfS ) $>- n-to, J
I
By:
Reso. Log Updated: /
Seal Impressed: ./
Date Memo/Letter Sent for Signature: & - db- () \
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: / Date Returned: l- S'-O I
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
UpdaIed CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distrihuted to:
City Attomey ./'
Parks & Rec.
Ves1
No
No ./'
No~
No v'
No/
By
By
By
By
BX~
Ves
Ves
Yes
Ves
Finance / MIS
Water
Dev. Services ~ EDA
Others:
Code Compliance
Public Services
Police
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: 1Yl,
Date: \- (, -t) I
Revised 01112/0 I