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, CfTY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Subject:RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION
AND COMMUNITY SERVICES
DEPARTMENT
From: Annie F. Ramos, Director
Dept: Parks, Recreation & Community Services Dept.
Date: May 21, 2001
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt Resolution
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Signature
Contact person:
Bill Meyrahn
Phone: 384-5032
Supporting data attached :staff report and resolution
Ward: N/A
FUNDING REQUIREMENTS:
Amount: -0-
Source: (Acel. No.)
(Accl. Description)
Finance:
Council Notes:
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Agenda Item NO.-d.l
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino approving the
destruction of certain city records of the Parks, Recreation and Community Services Department.
Back1!round:
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1993 & 1994
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1993-94
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work Sheets, Paid
Purchase Orders, Requests for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1994
Consisting of copies of Personnel Action Requests and Eligibility Lists.
It is requested that authorization be granted to remove and destroy the above listed records.
Financial ImDact:
None
Recommendation:
Adopt resolution.
05i21!Ol dlb
Destroy Records
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT.
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WHEREAS, The Director of Parks, Recreation and Community Services Department of the
City of San Bernardino has requested authority to destroy certain obsolete records; and
WHEREAS, said request is in accordance with procedures and requirements of Government
Code 34090;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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The records, instruments, books, or papers listed on the attachment and incorporated herein
are no longer required and may be destroyed. Such items are not involved in pending litigation, are
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more than seven years old, and are not agreements which are still valid and existing.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
2 DEPARTMENT.
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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4 Common Council of the City of San Bernardino at a
Meeting, thereof,
,2001, by the folJowing vote, to wit:
ABSTAIN ABSENT
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Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
19 ,2001.
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21 Approved as to form
22 And Legal content:
23 James F. Penman
City Alto ey
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JUDITH V ALLES, MAYOR
City of San Bernardino
The City Attorney hereby consents
to the destruction of the records
described in this Resolution.
City Attorney
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Attachment
Exhibit "A"
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1993 & 1994
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1993-94
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work Sheets, Paid
Purchase Orders, Requests for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1994
Consisting of copies of Personnel Action Requests and Eligibility Lists.
It is requested that authorization be granted to remove and destroy the above listed records.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~- 4 -0 \ Item # -Z'i? Resolution #
Vote: Ayes I-I Nays -E:r Abstain..e-
ZCX)\-I<\\
Absent -E'?
Change to motion to amend original documents:
-
Reso, # On Attachments: .L'"
Contract term: -
Null/Void After: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
D{oT~
Date Sent to Mayor:
Date of Mayor's Signature:
(, --4 -0,
<0-5 -0/
IoG-Q'
Reso. Log Updated:
Seal Impressed:
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Date ofClerk/CDC Signature:
Date Memo/Letter Sen
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
ee Attached:
See Attache .
Date Returned: "....-
e:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes/ No By
Yes No ~ By
Yes No~ By
Yes No V By
Yes No / By
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Copies Distributed to:
City Attorney ,/
Parks & Rec. /"
Code Compliance
Dev. Services
EDA
Finance
MIS
Police Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE Contract Term etc.
Ready to File:~
Date:
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Revised 0 1 II 2/0 I