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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Janis Ingels,
I.S. Director
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Subject:
RESOLUTION AUTHORIZING A
FISCAL YEAR 200112002 PURCHASE
OF SERVICES WITH VERIZON
CALIFORNIA FOR FRAME RELAY
SERVICES PROVIDING
CONNECTIVITY OF CITY REMOTE
SITES TO CITY HALL.
Dept: Admin/Information
Services
Date: April 5, 2001
M/CC Meeting Date:June 4, 2001
Synopsis of Previous Council Action:
Resolution #2000-180, was ratified on 6/19/00, to purchase frame relay services from Verizon
Califomia (formerly GTE Califomia).
Recommended Motion:
Adopt resolution.
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Contact person:
Janis Ingels
Phone:
384-5947
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount:
5104,200.00
Source: (Acct. No.) 679-251-5502
(Acct Description) Professional/Contractual
Finance: ~~~
Council Notes:
Agenda Item No. J.. 'I
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing a FY 2001/2002 purchase of services with
Verizon Califomia for frame relay services providing connectivity of City remote sites to City
Hall.
Background:
The network upgrade that the City Council approved in August of 1997, included upgrading the
WAN (Wide Area Network) to frame relay. There are 44 physical sites connected to the City
network by frame relay including Police C.O.P.s, Fire stations, Parks & Recreation facilities,
Animal Control, City Yards, and Water Department facilities.
Other options that exist for data transport include:
A) Installation of City owned fiber or copper wiring. Although
this option has low overhead once installed, its initial install
cost is very expensive;
B) Use of digital spread spectrum radio link. This option is limited
to sites that have a direct line of site to City Hall and is currently
in use at City yards, Water yards, and the Water Reclamation Plant.
In addition to these options, there are other Telco providers that can provide frame relay service
to the City of San Bernardino. The downside to using these alternate vendors is twofold; first,
due to govemment regulation, the pricing varies little from one vendor to the other, and second,
when transitioning from one vendor to another, a great deal of network reconfiguration is
required. This reconfiguration would include building an alternate D-mark, and reconfiguration
of site routers. The D-mark is the physical point where the phone cornpany hands off the circuit
to the customer (City). This would include multiple visits to each and every remote site.
Remote sites would have to endure downtime and incur the cost of new line installs and charges
for concurrent data lines from two different vendors. The appropriate time for a new bid process
would be during the next major network upgrade when reconfiguration would be an inevitable
part of that process.
Financial Impact:
The cost for frame relay service charges for FY 2001/2002 is $104,200. The charges were
included in I.S. chargebacks to each department with frame relay usage, and were budgeted in
I.S. account #679-251-5502.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING A FISCAL YEAR 2001/2002 PURCHASE OF SERVICES
WITH VERlZON CALIFORNIA FOR FRAME RELAY SERVICES
PROVIDING CONNECTIVITY OF CITY REMOTE SITES TO CITY HALL.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I: That Verizon California is the selected source for the City's
frame relay services. Pursuant to this determination, the Purchasing Manager is
hereby authorized to issue an Annual Purchase Order, with two single year
renewal options, to GTE in an amount not to exceed $104,200.00 for Fiscal Year
2001/2002 for the City's frame relay services. Future year renewal options shall be
contingent upon funds being approved in the City's budget for this service.
SECTION 2: The authorization to execute the above referenced
purchase of services order is rescinded if it is not issued within sixty (60) days of
the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
.2001, by the
following vote, to wit:
IIII
IIII
IIII
IIII
IIII
IIII
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
FISCAL YEAR 2001/2002 PURCHASE OF SERVICES WITH VERIZON
CALIFORNIA FOR FRAME RELAY SERVICES PROVIDING
CONNECTIVITY OF CITY REMOTE SITES TO CITY HALL.
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
, 2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
BY: ~ r.~
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): G:,- 4 -() \ Item # .z -4
Vote: Ayes 1-, Nays-b
Change to motion to amend original documents: -
Resolution # '2m\ - l3,
Abstain --€::7- Absent -Q
Reso. # On Attachments: - Contract term: -
Note on Resolution of Attachment stored separately: =-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD WICOUNTY By:
NulVVoid After: /PO Ow, ~ ) \?-?,-o\
Date Sent to Ma~b~ \ -- "--4 -0\
Date of Mayor's Signature: (,;.-5--<:)1
Date ofClerklCDC Signature: (,-5--0\
Reso. Log Updated:
Seal Impressed:
/'
./
Date MemolLetter Sent
i nature:
See Attached:
See Attached:
See d:
Date Returned: -
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached: Yes ,./'
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No./ By
No ~ By
No + By
No _ By
Copies Distributed to:
City Allorney /'
Parks & Rec.
Finance ,/'"
MIS
...-
Code Compliance
Dev. Services
EDA
Police
Public Services
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE Contract Term etc.
Ready to File: --1br.
Date: Go, " OJ
Revised 01/12/0 I