HomeMy WebLinkAbout14-Code Compliance
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude, Code
Compliance Director
Subject:
A resolution of the City of San
Bernardino authorizing the
execution of annual purchase
orders to H & H Citrus, and
Scott Tractor Service for weed
Abatement services.
Dept: Mayor/Code Compliance
Division
OR I "'I , , .1 L
I \,;l II lIft
Date: June 4, 2001
Synopsis of Previous Council Action:
Annual Purchase Orders awarded by Council on August 7, 2000 to H & H Citrus and
Scott Tractor Service for the period July 1, 2000 to June 30, 2001.
Recommended Motion:
Adopt Resolution
~4~
Signature
Contact person: Glenn Baude, Director of Code Compliance
Phone: 5205
Supporting data attached:
Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $140,000.00
Source: (Acet. No.) 001-074-5506
(Acct. Description) Weed Abatement
Finance:~.k~r/ M-.
Council Notes:
Agenda Item No. --#I--
11/'1/01
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACnON
Staff Report
SUBJECT:
Approve a purchase order to H & H Citrus, Inc, and Scott Tractor Service to perform weed
abatement services for the City of San Bernardino.
BACKGROUND:
The 2001-2002 Budget provides for weed abatement on vacant lots throughout the City. There
will be two (2) annual weed abatement cycles for 2001-2002, spring and fall. Special abatement
inspections and enfOrcement will be conducted between these cycles and will concentrate on
debris built up on all vacant lots. In order to abate weeds and debris in a timely manner, staff is
again recommending that the Council award two (2) contracts for these services. Approximately
3,000 parcels are abated annually.
In order to ensure the best possible price, staff prepared weed abatement specifications, which
included reporting procedures by the contractor for all work performed and in progress. In April
2001, bids were sent to twelve area contractors, to the San Bernardino Chamber of Commerce,
and advertised in the Sun and on the city's web page. As advertised, bids were publicly opened
and read on April 18, 2001. Only two bids and one no-bid from DiAngelo Bros. were received
by the deadline. The two responsive bidders were:
H & H Citrus, Inc.
Scott Tractor Service
Mentone, CA 92359.
Bloomington, CA 92316.
Bid prices for discing, mowing and handwork were requested as part of the bid package. The
low bid was $50 per acre for discing and mowing and $35 per half-hour for handwork. These
bids include hauling and disposal. The bids were as follows:
Contractor Discing Mowing-Spring MowIng-Fail Handwork
H & H Citrus $50.00 $50.00 $50.00 $35.00
per parcel per parcel per parcel 30 min
Scott Tractor $50.00 $50.00 $50.00 $35.00
Per parcel per parcel per parcel 30 min
For the purpose of this award, a cost not to exceed $140,000.00 has been established for all
contractors and a cap for the total amount the city would pay for services will be established at
$140,000.00. Work is awarded on a rotational basis as contractors complete the previously
assigned job. Additional work will not be issued until the previous work has been satisfactorily
completed. Each contractor's ability to satisfactorily complete the work assigned will determine
the amount of work issued.
FINANCIAL INPACT:
The cost to the City for weed abatement services is budgeted at $140,000 for FYOI-02. As part
of the abatement and cost recovery process owners are billed for the work done on their
properties. If the bill is not paid the amount owing is placed as a lien on the property taxes and
eventually the City should be reimbursed for costs incurred.
RECOMMENDATION:
Adopt the attached resolutions authorizing the Purchasing Manager to issue a purchase order in
the amount of $140,000 for weed abatement services for FY 01-02. Weed abatement services
will be provided by the two (2) contractors, H & H Citrus, Inc., and Scott Tractor Service.
~~~
GLENN BAUDE
Director of Code Compliance
~
/"'-
'\..a;
C~
,'-.
~"
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
~ ~ ='';'L7
--~, /'"'-.,,\. I' ", \\\
( I I' . .
v~uj
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER BElWEEN THE CITY OF SAN BERNARDINO
3 AND H & H CITRUS, INC., AND SCOTI TRACTOR SERVICE RELATING TO
DISCING OF VACANT PROPERTIES FOR WEED ABATEMENT SERVICES.
4
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1.
The Purchasing Manager is hereby authorized and directed to
8 execute, on behalf of said City, an annual purchase order to H & H Citrus, Inc., and Scott Tractor
9 Service for weed abatement services in the maximum amount of$140,000.
10
SECTION 2.
The authorization to execute the above referenced purchase order
11 is rescinded if"the parties to the contract fail to execute it within sixty (60) days of the passage of
this resolution.
III
III
III
III
III
III
III
III
III
III
III
III
III
III
III
III
1
C~
C~
I"~
'-.....
"
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER BElWEEN THE CITY OF SAN BERNARDINO
2 AND H & H CITRUS, INC., AND SCOTT TRACTOR SERVICE RELATING TO
DlSCING OF VACANT PROPERTIES FOR WEED ABATEMENT SERVICES.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a regular meeting thereof, held on the
6 day ofJune, 200], by the following vote, to wit:
7
Council Members:
AYES
NAYS
ABSTAIN ABSENT
8 ESTRADA
9 LIEN
10 McGINNIS
11 SCHNETZ
12 SUAREZ
13 ANDERSON
14 McCAMMICK
15
16
Rachel G. Clark, City Clerk
17
The foregoing resolution is hereby approved this
day of
, 2001.
18
19
Judith Valles, Mayor
City of San Bernardino
Approved as to
20 form and legal content:
21 JAMES F. PENMAN,
City Attorney
22
23
24
25
26
27
28
2
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): "'A-<J\ Item # \L\
Vote: Ayes I-I Nays --e--
Change to motion to amend original documents: -
Lc:O\- 14\
Absent e
Resolution #
Abstain -e
Reso. # On Attachments: - Contract term:
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NulllVoid After: Coo 0"':' /"6 -~-() \
pro,,,,,,,
Date Sent to Mayor: (.,--4-0\
Date of Mayor's Signature: c.,-S-q
Date of Clerk/CDC Signature: b -$-0 \
Reso. Log Updated:
Seal Impressed:
v--
,./'
Date Memo/Letter Sent or .
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Se ched:
Date Returned: -
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personuel Folders (6413. 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ,/ No By
Yes No ,/ By
Yes No --.L By
Yes No ./ By
Yes No / By
Copies Distributed to:
City Attorney /' Code Compliance .-/
Dev. Services
EDA
Finance ",.....
MIS
Parks & Rec.
Police
Public Services
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: mT Date: ~\
Revised 0 I / 12/0 1