HomeMy WebLinkAbout13-Code Compliance
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Glenn Baude, Code
Compliance Director
Subject:
Extension of contract with Los
Padrinos for Graffiti Abatement
Dept: Code CompliancelMayor
Date: June 4, 2001
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Synopsis of Previous Council Action:
7/21/98 - Resolution 98-222 approved extension of contract with Los Padrinos for one
year for citywide graffiti program
6121/99 - Resolution 99-149 approved extension of contract with Los Padrinos for one
year for citywide graffiti program
6/19/2000 - Resolution 200-183 approved extension of contract with Los Padrinos for
one year for citywide graffiti program
Recommended Motion:
Adopt Resolution
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Signature
Contact person: Glenn Baude, Director of Code Compliance
Phone: 384-5364
Supporting data attached:
Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $224,000
Source: (Acct. No.) 001-077-5505
(Acct. Description) Graffiti Abatement
Finance: ~///~ 4.
Council Notes:
Agenda Item No. --1.3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT: Extension of contract with Los Padrinos to provide Graffiti removal.
BACKGROUND: For the past eight and one-half years, the City and Economic
Development Agency have contracted with Los Padrinos to provide city-wide graffrti
removal. According to information provided by Los Padrinos, abatement activities
performed from July 2000 through April 2001 are as follows:
Description
7/2000 through 4/200 1
Graffiti Locations Abated
Total Square Feet Graffiti Abated
Weed Abatementlfrash pick up
Community Projects
Illegal Signs removed
2,746
1,790,862
849 locations
155
2,775
As part of the scope of services the agreement makes the following provisions:
· Contractor will match paint on surfaces to be painted
· Natural unpainted surfaces will be waterblasted whenever possible
· Over time areas that have been spot painted will be repainted to match
· Contractor will look for structures to be abated
· Contractor will attempt to respond to complaints within 24-hours
· Contractor shall perform special services on a limited basis as directed by the City
Administrator
This program contract is monitored by Code Compliance. Los Padrinos will provide
workers and supervisors to handle graffiti abatement and will attempt to respond to calls
within twenty-four hours.
Besides graffiti abatement, Los Padrinos has done numerous community projects. They
have helped neighborhoods remove trash and debris from vacant lots and public areas.
They have passed out flyers for neighborhood association meetings and helped with the
community clean up program. Los Padrinos has also provided assistance to residents
who were not physically or financially able to correct problems on their properties. They
assisted with numerous community events including Cinco de Mayo, Boys and Girls
Club Health Fare, SoapBox Derby, Paint the Town and Route 66.
FINANCIAL IMP ACT: The contract is $224,000 which has been budgeted in account
number 001.077-5505. Los Padrinos shall provide the Director of Code Compliance
with a monthly invoice in arrears, and shall provide back-up support documentation as
requested by the Director of Code Compliance. Items approved by the Director of Code
Compliance shall be paid within thirty days.
RECOMMENDATION: Adopt the resolution authorizing an agreement with Los
Padrinos to provide citywide graffiti removal.
Attachments:
1) Resolution
2) Services Agreement
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF AN AGREEMENT WITH LOS PADRINOS, YOUTH
SERVICES INC. A NON-PROFIT ORGANIZATION, TO IMPLEMENT A
COMPREHENSIVE CITY WIDE GRAFFITI REMOVAL PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute, on behalf of said City, a service agreement with LOS
PADRINOS, INC. a non-profit organization, a copy of which is attached hereto
and incorporated herein by this reference, to implement a comprehensive city-wide
graffiti removal program.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of
the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF AN AGREEMENT WITH LOS PADRINOS, YOUTH
SERVICES INC. A NON-PROFIT ORGANIZATION, TO IMPLEMENT A
COMPREHENSIVE CITY WIDE GARFFITI REMOVAL PROGRAM.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting
thereof, held on the
day of
,2001, by the following vote, to wit:
Council Members
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this _day of
,2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman
City A orney
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SERVICEs AGREEMENT
THIS AGREEMENT is entered into this
day of
,2001 between
("CONTRACTOR") and the CITY OF SAN
BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for graffiti removal services within the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish graffiti removal services to CITY to include the
following:
a)
The purpose of this agreement is to effect a comprehensive citywide
graffiti abatement program. In all instances, paint will be matched on all surfaces to be
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abated. When paints canoot be matched, surfaces to be abated will be completely
repainted in a color which is aesthetically consistent with that of surrounding structures.
Natural unpainted surfaces (i.e., brick walls, concrete curbs, sidewalks and
metal railings) will be waterblasted, whenever possible.
c) Over time, all structures (which previously have been spot painted) will be
recovered to conform to the primary color of the structure, or completely repainted.
d) CONTRACTOR will consistently look for structures to be abated and will
accomplish abatement consistent with contract terms.
e) Graffiti abatement shall be maintained at the current level of production.
CONTRACTOR shall respond to abatement requests two (2) times daily.
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CONTRACTOR'S turnaround time for completion of abatement requests will be 24-
hours from receipts of electronic report from the CITY. For purposes of this agreement,
24-hours is defined in terms of consecutive hours.
f) Contractor shall perform special services on a limited basis at the direction
of the City Administrator.
2. Over the term of this Agreement, CONTRACTOR shall be paid $224,000 for
such services. Payments to be made monthly in amounts equal to !l12 of the annual
contract.
3. CO~TRACTOR shall provide the Director of Code Compliance with a monthly
invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY
retains the right to challenge all or any part of an invoice. financial records shall be
maintained in accordance with generally accepted accounting principles by
CONTRACTOR in such manner as to permit CITY to easily trace the expenditure of
funds. All books and records of CONTRACTOR are to be kept open for inspection at
any time during the business day by the CITY or its officers or agents.
Failure to submit the financial records in accordance with this section will result in the
20 CONTRACTOR reimbursing the CITY in the full amount received by CONTRACTOR.
21 4. The term of this Agreement shall be from July I, 200 I to June 30, 2002. It may
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be canceled by thirty days written notice by either party. The Mayor, or her
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24 designee, is authorized to extend this agreement for up to thirty (30) days and approve
25 line item adjustments to the Agreement's program budget as long as any such extension
26 is upon the same terms and conditions as specified herein.
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9. Any notice to be given pursuant to-this Agreement shall be deposited with the
United States Postal Services, postage prepaid and addressed as follows:
TO THE CITY:
Glenn Baude. Dir. of Code ComDliance
Code Compliance Department
City of San Bernardino
20 I "E" Street Suite 201
San Bernardino, CA 92418
TO THE CONTRACTOR: Los Padrinos
P. O. Box 479
San Bernardino, CA 92402
Nothing in this paragraph shall be construed to prevent the giving of notice by personal
service.
CONTRACTOR agrees and understands that prior to commencing work under
This agreement, it shall first obtain a Business Registration Certificate from the City
Clerk and shall keep such Certificate current during the term of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
By
Business Name
Signature
Date:
By
. ATTEST:
Judith Valles,
Mayor
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
City Attorney
4
CITY CLERK'S OFFICE
RACHEL G. CLARK, CM.C. . CITY CLERK
;"
P.O. Box 1318. San Bernardino' CA 92402
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002' Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
June 6, 2001
Los Padrinos
P.O. Box 479
San Bernardino, CA 92402
Dear Sir or Madam,
At the Mayor and Common Council meeting of June 4, 2001, the City of San Bernardino
adopted Resolution 2001-146 - Resolution authorizing execution 0/ an agreement with Los
Padrinos, Youth Services, Inc., a non-profit organization, to implement a comprehensive city-
wide graffiti removal program..
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy o/the agreement/or yourfiles.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by August 3, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'-/u IE-~ldl(
Michelle Taylor
Senior Secretary
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Enclosure
cc: Glenn Baude, Director of Code Compliance
CITY OF SAN BERNARDINO
ADOPTRD SHARED VALUES: Integrity' Accountability. Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 8, 2001
TO:
Glenn Baude, Code Compliance Director
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-146 - Los Padrinos Agreement
CC:
Finance
Attached is a copy of the executed agreement for graffiti removal services between the City of
San Bernardino and Los Padrinos, Inc. The original agreement is on file in the City Clerk's
Office.
If you have any questions, please call me at ext. 3206.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): G.-<!\ --0 \ Item #
Vote: Ayes 1- 'I Nays -6-
Change to motion to amend original documents:
L~ Resolution # 'leD \-\4 ~
Abstain -&- Absent ~
Reso. # On Attachments:.,/' Contract term: 1,/ E:N<.
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NullNoid After:<OO OPr7 S. J 'i\"-3-ClI
I
By: _
Prc....m r 4
Date Sent to Mayor: 10 - -0 \
Date of Mayor's Signature: tJ-S; -0 I
Date ofClerk/CDC Signature: b-5"0 ,
Reso. Log Updated:
Seal Impressed:
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Date Memo/Letter Sent for Signature:
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See A ttachedr" Date Returned: ~ - ~ -0 \
See Attached:
See Attached:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-~):
Yes ./ No By
-
Yes No~ By
Yes No~ By
Yes N07 By
Yes No By
Copies Distributed to:
City Attorney 01'
Parks & Rec.
Code Compliance,/' Dev. Services EDA Finance ,/"
Police Public Services Water Others:
MIS
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~ Date: ~ /'6/ ClI
I ,
Revised 01/12/01