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HomeMy WebLinkAbout09-City Administrator CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: City Administrator's Office Subject: Approval of a grant application for Congestion Mitigation/Air Quality (CMAQ) funds for the construction of an East Valley Regional LCNG Fueling Facility. From: Fred Wilson, City Administrator Date: May 24,2001 OR I G I NAL Synopsis of Previous Council Action: Recommended motion: 1. Approve the submittal of the application for CMAQ funds in the amount of $911,859; 2. Approve the project implementation schedule as outlined in the application; 3. Commit to allocate required local matching funds of $118,141 (if the project is selected for CMAQ funding). ~ Signature Contact person: Lori Sassoon, Lynn Merrill Phone: 384-5122 Supporting data attached: Staff report, application Ward: All FUNDING REQUIREMENTS: Amount: Matching funds of $118,141, if grant is awarded Source: (Acct. No.) To be determined (Acct. Description) General Fund Finance: Council Notes: lDJ'-I1 DL Agenda Item No. -3 Staff Report Subiect: Approval of a grant application for Congestion Mitigation/Air Quality (CMAQ) funds for the construction of an East Valley Regional LCNG Fueling Facility Backl!round: On April 4, San Bernardino Associated Governments (SANBAG) issued its South Coast Air Basin CMAQ Call for Projects. As indicated in that document, the Congestion Mitigation/Air Quality (CMAQ) program was re-authorized by the federal government in the 1997 Transportation Equity Act for the 21st Century, commonly referred to as TEA- 21. The purpose of the CMAQ program is to fund transportation projects or programs that contribute to the attainment of certain federally-established air quality standards and result in tangible reductions in carbon monoxide, ozone precursor, and particulate matter emissions. The award ofthese funds is administered locally through SANBAG. In the past, the City has received CMAQ funding for various traffic signal and congestion mitigation projects throughout the city. This year, it is proposed that in addition to several small signal and circulation-improvement projects that are being submitted by Development Services, that the City submit an application for funds to construct a publicly-accessible East Valley Regional Liquefied /Compressed Natural Gas (LCNG) Fueling Facility at the City Yard. LNG fueling stations are different from CNG stations in that LNG is a manufactured product that is delivered via tanker truck to the fueling station. CNG is delivered through the natural gas pipeline system. LCNG fueling stations have the capacity to fuel both types of vehicles by "de-liquifying" the LNG and converting it into CNG to fuel CNG vehicles. A regional LCNG fueling facility is needed for several reasons. First, new South Coast Air Quality Management District rules require that all refuse collection vehicles purchased by the City after July 1, 2001, and all other heavy-duty vehicles purchased after July 1, 2002, be powered by fuels other than diesel or gasoline. While there is a great deal of debate about the best alternative fuel for use in these heavy-duty applications, LNG has emerged as the preferred fuel over CNG due to its higher energy content. This higher energy content results in engines with more torque and much smaller fuel tanks. In the case of refuse collection vehicles, the smaller tanks allow more capacity for refuse to be carried by the truck. Though LNG is the preferred fuel for heavy-duty applications, there is currently no publicly-accessible LNG or LCNG fueling facility in the San Bernardino valley. Unfortunately, the closest such location is in the city of Ontario. Omnitrans is planning the construction of an LNG fueling system at its San Bernardino facility, but it is currently not intended to be a public-access location. Staff has discussed this option with Omnitrans, but it appears that a number of technical and logistical barriers exist to expanding the regular use of their facility beyond Omnitrans' own fleet. The City of Colton is preparing to construct a LCNG facility along the 10 Freeway, but the land for that facility has yet to be acquired and that City is still in the process of securing all necessary funding. Given the new SCAQMD rules and the lack of accessible LNG fueling infrastructure in the area, staff suggested to SANBAG that a group of other major fleet operators in the area be formed to develop strategies for rule compliance and to consider the construction of a joint LNG facility. SANBAG was helpful and supportive of this concept, and the first meeting of the downtown-area "Alternative Fuels Working Group" was held in early March 2001. This group has been meeting on a regular basis to evaluate options, and clearly there is some intention by at least the City, County, Caltrans, Omnitrans, and some private fleet operators to work together toward a solution. The working group has been identifying the heavy-duty fleets in the area that will fall under the SCAQMD mandates, discussing the teclmologies, and contemplating the potential for a shared LNG fueling station. With the discussions by the Alternative Fuels Working Group in the early stages, however, there is insufficient time to create a formal partnership or other mechanism to discuss, approve, and submit a CMAQ joint application. Therefore, staff is recommending that the City submit an application to construct a facility that would potentially be used by the members of the working group as well as other public and private heavy-duty fleet operators in the area. As outlined in the CMAQ application prepared by the Public Services Department with the assistance of the Development Services Department, $911,859 in CMAQ funds would be used to construct an LCNG fueling station adjacent to the current fuel island at the City Yards. It is anticipated that it would be approximately 14 months from the time CMAQ funds became available to the time the facility becomes operational. Staff anticipates that the LCNG fueling station would be operated by a private fIrm, and that the cost of its operation would be offset by a surcharge on each unit of fuel purchased by the end-user. In this way, each user of the facility (including the City) would bear its appropriate, proportionate cost of the fueling station. With the City's leadership, the construction of the Regional LCNG Fueling Facility would be an important fIrst step in the development of alternative fueling infrastructure in the East Valley, and would likely encourage more private fleet operators to eliminate polluting diesel vehicles. Alternatively, the City is under no obligation to construct a LCNG fueling facility at this time. However, with the SCAQMD refuse truck rule effective on this July 1 and only one (1) year until the heavy-duty vehicle rule becomes effective on July 1,2002, a proactive approach seems prudent. For these reasons, staff is recommending that the Mayor and Council approve the CMAQ application at this time. Financial Impact: $911,859 in CMAQ funds are requested in the application for the construction of the East Valley Regional LCNG Fueling Facility; the total cost of the project is estimated at $1,030,000. Federal guidelines require a local match of not less than 11.47% of the total project cost. In accordance with that requirement, the City would be obligated to allocate local matching funds of $118,141 if the CMAQ funding is awarded. It is anticipated that this match would come from the General Fund, although staff would also approach the other members of the Alternative Fuels Working Group to solicit their participation. Once the fueling facility is constructed, there will be ongoing costs associated with the operation of the facility by either a private operator or the City. Those costs are unknown at this time, but would be funded through a fueling surcharge paid by all users of the facility. Recommendation: It is recommended that the Mayor and Common Council: 1. Approve the submittal of an application for CMAQ funds in the amount of$911,859; 2. Approve the project implementation schedule as outlined in the application; 3. Commit to allocate required local matching funds of $118,141 (if the project is selected for CMAQ funding). DRAFT Congestion Mitigation & Air Quality Program TEA-2} Call/or Projects in the South Coast Air Basin EXHIBIT A: PROPOSER AND PROJECT INFORMATION Please provide the following proposer information in the space provided. Return this page as part of you CMAQ proposal. Lead Agency: Address: City of San Bernardino 300 North D Street San Bernardino, CA 92418 Director of Public Services/Assistant to the Title: City Administrator Fax #: 909-384-5190 Contact Person: Lynn Merrill/Lori Sassoon Telephone Number: 909-384-5140 E-Mail Address: MerrillJy@ci.san-bernardino.ca.us If Joint Proposal or Public/Private Partnership, Include Partner(s) Agency Name, Contact Person, and Telephone Number: Project Name: East Valley Regional LNG/LCNG Fueling Facility Brief Project Description (single paragraph summary): The project islO construct the East Valley Regional LNGlCNG Fueling facility that will establish a public accessible LNG/CNG fueling infrastructure for municipal, governmental, special district fleets and the general public operating in the San Bernardino area. This station will serve those vehicle fleets affected by the South Coast Air Quality Management District's series 1190 rules relating to alternative fuels. It will provide the necessary link in SCAQMD's effort at developing an open-architecture plan for alternative fuels infrastructure in order to ensure system compatibility and development of a true network within the air basin. Currently, the nearest LNG/CNG facility is located approximately 22 miles away at the United Parcels Service facility located at the Ontario International Airport. A second facility is located approximately 70 miles away in Barstow. The East Valley Regional LNG/CNG Fueling Facility will provide an alternative fueling location for UPS and other users in the event of the Ontario facility being out~f-service for any reason, and complements the proposed LNG facility located at Agua Mansa Road and the 60 Freeway. The proposed location is located with three miles of Interstate 215 and five miles of Interstate 10. This facility will have exposure to approximately 42,400 trucks operating along these two Interstate Highways. Studies have shown that most heavy-duty diesel truck users will seek diesel fuel within 3 miles of their current location; for alternative fuels this distance can be six miles, placing the proposed East Valley Regional LNG/CNG Fueling Facility within range of these potential market for alternative fuel users. Users within the metro-San Bernardino area include the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton School District, as well as private operators such as those trucking finns operating out of the Burlington Northern Santa Fe Intennodal Yard, Stater Brothers Markets and various other users. CMAQ Funds Requested: Local Match Amount: Total Project Cost: Source(s) of Local Match: $ 910,000.00 $ 120,000.00 $ 1,030,000.00 $ $ \\CH-OAIMERRILL_L YlAQMD Alternative Fuels\CMAQ ApJ>llcatioo Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Call/or Projects in the South Coast Air Basin EXHIBIT A: PROPOSER AND PROJECT INFORMATION PROJECT DESCRIPTION/SCOPE OF WORK - PART 1 (Return this page as part of your CMAQ proposal) A. Please provide a detailed Project Description and Scope of Work. Include the following elements, at a minimum: a) Project Goals and Objectives; b) Scope of Work, including all proposed Project Tasks related to project design, development, and implementation; and c) Project End Products. Please attach extra sheets if necessary. Construction of the East Valley Regional LNG/CNG Fueling facility. The scope of work will be to design, engineer and construct a regional fueling facility capable of dispensing LNG and CNG from Iiquified natural gas. PROJECT GOALS AND OBJECTIVES The goal of this station will be to serve those vehicle fleets affected by the South Coast Air Quality Management District's series I 190 rules operating in and through the metro-San Bernardino area. It will provide the necessary link in SCAQMD's effort at developing an open-architecture plan for alternative fuels infrastructure in order to ensure system compatibility and development of a true network within the air basin. Currently, the nearest LNG/CNG facility is located approximately 22 miles away at the United Parcels Service facility located at the Ontario International Airport. A second facility is located approximately 70 miles away in Barstow. The East Valley Regional LNG/CNG Fueling Facility will provide an alternative fueling location for UPS and other users in the event of the Ontario facility being out-of-service for any reason, and complements the proposed LNG facility located at Agua Mansa Road and the 60 Freeway. The proposed location is located with three miles of Interstate 215 and five miles ofInterstate 10.. This facility will have exposure to approximately 42,400 trucks operating along these two Interstate Highways. Studies have shown that most heavy-duty diesel truck users will seek diesel fuel within 3 miles of their current location; for alternative fuels this distance can be six miles, placing the proposed East Valley Regional LNG/CNG Fueling Facility within range of these potential market for alternative fuel users. Users within the metro-San Bernardino area include the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton School District, as well as private operators such as those trucking finns operating out of the Burlington Northern Santa Fe Intermodal Yard, Stater Brothers Markets and various other users. The objectives include: I. Establish an initial regional fueling station capable of meeting the short-tenn fueling needs of LNG/CNG vehicles operating under the SCAQMD 1190 series rules within the metro-San Bernardino area; 2. Provide a publicly accessible fueling facility that is operational 24-hours a day, seven days per week; 3. Provide a facility consistent with the South Coast Air Quality Management District's open architecture plan to ensure compatability between stations in order to establish a true network of facilities capable of servicing the 42,000 potential diesel trucks operating through the 1215/110 crossroads. The scope of work will consist of the following tasks: PROJECT TASKS TASK 1 - Prepare a Request for Proposal to identify a qualified contractor/vendor with the capability to design, a LNG/CNG fueling facility at the City of San Bernardino municipal yard. Work includes developing a scope of services, evaluation criteria for award and sample contract language. \\CH-OAIMERRILL_L Y\AQMD Alternative Fuels\CMAQ Ap~fication Fonns Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2} Call/or Projects in the South Coast Air Basin TASK 2 -- Solicit responses to Request for Proposal. Identify and negotiate with a qualified vendor for the design ofa facility. TASK 3 - Review contractor design and approve design. Obtain necessary local, state and federal permits and land use approvals, as necessary. Revise and fmalize design. Prepare any revisions to cost estimates. TASK 4 - Using the design work accomplished in Task 2, solicit responses to a Request for Proposal to build the facility. TASK 5 -- Award contract for construction of the East Valley Regional LNG/CNG Fueling Facility. TASK 6 - Construct East Valley Regional LNG/CNG Fueling Facility. Commence construction offacility, to be located adjacent to the City of San Bernardino's existing fueling facility, located at the intersection ofpershing and Redick Streets, on the west side of the City's Municipal Service Yard. TASK 7 -Perform appropriate acceptance testing offacility, including calibration of pumps, beta-testing of fueling accounting system and fuel tracking systems. TASK 8 - Begin operation. PROJECT END PRODUCT. Construction and operation of an alternative fuel facility capable of dispensing both Liquified Natural Gas and Compressed Natural Gas from liquified natural gas. IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ ApPlication Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Call/or Projects in the South Coast Air Basin EXHIBIT A: PROPOSER AND PROJECT INFORMATION PROJECT DESCRIPTION/SCOPE OF WORK. PART 2 (Return this page as part of your CMAQ proposal) B. Please describe in detail the proposed Project Organizational Structure, including: a) Description of the agency implementing the project, if other than a SAN BAG member agency; b) Use of subcontractors, if any; c) Key project staff, including Project Manager, and d) Project reporting structure. The agency implementing the project will be the City of San Bernardino. The specific Departments involved will be Development Services and Public Services. Due to the nature and scope of this project, the City will solicit for and enter into an agreement with a contractor to design, engineer, construct and operate the East Valley Regional LNG/CNG Fueling Facility. The City regularly uses private vendors to perfonn public works and facilities projects of this type. Key Project staff include Ray Casey, City Engineer, Lynn Merrill, Director of Public Services and Lori Sassoon, Assistant to the City Administrator. Mr. Casey will oversee technical and engineering support in order to coordinate the development of the Request for Proposals for both the Design and construction through the City's Engineering Department. Mr. Merrill will serve as Project Manager and principal contact person for the construction and operation. Ms. Sassoon will provide inter-governmental liaison and grant management. The City has developed a project management infrastructure capable of managing large projects, as well as providing appropriate reporting on Federal and State funded projects. Reports shall be prepared and reviewed by the City Engineer and Project Manager relating to schedule, problem and issue resolution, and funding expenditure. C. Indicate the Environmental Document{s) required for the project, if applicable (e.g., Negative Declaration, CE, EIR, etc., and the estimated approval date: It is anticipated that this project will be submitted for applicable environmental review through the City's Planning Department. An initial study may be prepared relating to the project scope and will be reviewed by the City's Design and Environmental Review Committee. This project, being undertaken by the City of San Bernardino, is subject to the California Environmental Quality Act (CEQA). Preliminary review of this project suggests that the project will qualify for a Negative Declaration (with or without mitigation measures). If CMAQ funding is awarded, environmental clearance pursuant to the National Environmental Protection Act (NEPA) will also be required. This will involve preparation of an Environment Assessment (EA) leading to a Finding of No Significant Impact (FONSI) or a Categorical Exclusion. An EIS will not be required. IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ Application Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 CalIf or Projects in the South Coast Air Basin EXHIBIT A: PROPOSER AND PROJECT INFORMATION PROJECT DESCRIPTION/SCOPE OF WORK - PART 3 (Return this page as parl of your CMAQ proposal) D. If applicable to your proposed project, please attach an 8 Yo" x 11" Site MaplPlan to this Exhibit. E. Projec~ Readiness - Please describe the time frame for project implementation and any anticipated barriers to project completion. Address other funds used to match or support the project. If project requires on-going funding, include a discussion on what funding will be used for continuing operation. Upon Notice of A ward of funds from the San Bernardino Associated Government, the City will prepare a request for Council Action, authorizing the release of the Request for Proposal. This will be completed within 45 days from award. Simultaneously during this time, the City will develop the Request for Proposal for the design of the LNG/CNG Fueling Facility and prepare the necessary applications for inclusion in the Regional Transportation Improvement Program (RTIP). Upon approval by the Council to authorize release of the RFP, the City will release the RFP. The City anticipates a 60day selection process for the design consultant, with an award of contract anticipated 30 days after recommendation ofthe contractor. We anticipate approximately 180 days for design, engineering and environmental review to be completed. Upon completion of the design and engineering process, the City will issue a bid package for the construction of the facility. We anticipate that this process will take approximately 60 days for the bid process, and 30 days for award of contract. Actual construction is expected to take approximately 90 days. Approximately 30 days will be required for acceptance testing and any miscellaneous unresolved issues. The entire length of time on this project will be approximately 525 days, or 18 months. The City has completed similar projects of this nature. Approximately four years ago, the City constructed a new diesel and gasoline fueling island at this proposed site. At that time, infrastructure was installed to support alternative fuel systems, including electrical and plumbing stub-outs, placement of concrete pads and support facilities. The City has previously identified potential design/build and operate vendors who would be capable of accomplishing this project in the time allocated. Therefore, the City does not anticipate any significant or insurmountable barriers to the timely completion of this project. In addition, the City has successfully applied for and managed CMAQ projects in the past. The City is currently is currently performing a project to renovate the historic Santa Fe Depot, using funding sources such as TEA-21 funds. Staff has successfully worked with CalTrans on a variety of infrastructure and transportation issues, and has developed an excellent working relationship with CalTrans. Fund matching for this project will be made available through the City's normal budget process, and the required 11.47% match will be obtained through reallocation of priorities ofthe Capital Improvement Budget, Unallocated Fleet Budget that provides fuel to all City Departments excluding water, or through a proposed User Fuel Charge. On-going funding support will be through the sale of fuel to both internal and external customers. The City is anticipating the use of a private operator to handle sales, operations and maintenance of the facility; this cost will be paid by the per unit fuel charge to each user. IICH-OAIMERRILL_L Y\AQMD Alternative FuelslCMAQ Ap~8cation Fonns Completed.doc DRAFT Congestion Mitigation & Air Qualify Program TEA-21 Call/or Projects in the South Coast Air Basin EXHIBIT B: PROJECT BUDGET (Return this page as part of your CMAQ proposal) A. Budget Summary Data: Please complete the following Table listing project costs by category and funding source. BUDGET COMPONENT ENVIRONMENTAL CMAQ $ FUNDING OTHER $ $60,000 FUNDING OTHER $ SOURCE(S) $ City of San Bernardino $0 DESIGN & ENGINEERING ROW/SITE ACQUISITION CONSTRUCTION CAPITAL EQUIPMENT - ----- OTHER DIRECT COSTS (please specify below) $60,000 $60,000 $ CMAQlCity --------- ------..... ------.----- --------- $0 $0 $ N/A -----.--...------. ---------------- ------"- $250,000 $0 $ CMAQ ..--..--.---------- $600,000 $0 $ CMAQ -------- --.----...------------ -------.---.----.----. $ $ $ ----...------ ----------.. .---.....-----.--.---.---- $ $ $ TOTAL COSTS $910,000.00 $120,000 $ YES NO Is the Project Local Match Greater than or Equal to 11.47% of the Total Project Cost? l&l o If You Checked the "NO" Box, Does Your Project Qualify for 100% CMAQ Funding? o l&l If You Checked Both "NO" Boxes, Please Refer to Section 1.0.5. for a Description of Project Local Match Rel!ulrementsl IICH-OAIMERRlLL _ L Y\AQMD Alternative FuelslCMAQ Ap~lIcation Fonns Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2] Call/or Projects in the South Coast Air Basin EXHIBIT C: PROJECT IMPLEMENTATION SCHEDULE (Return this page as part at your CMAQ proposal) Please provide, either in the space provided below or separate attached sheet, a Milestone Schedule for your proposed CMAQ project. The schedule should include anticipated start and completion dates for each task, activity, or milestone identified in Exhibit A, "Project Description/Scope of Work". Also, please identify anticipated dates for inclusion in the Regional Transportation Improvement Program (RTIP), submission of applications to CaltranslFederal Transit Agency, and quarterly report submission to SAN BAG. Note: If the project is not already included in an approved RTIP, anticipate inclusion to occur around November 2001. Any work requiring reimbursement cannot begin before the project is included In an approved RTIP. The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE START DATE COMPLETION Example: Task 1 - Purchase Right-at-Way... July 2001 October 2001 ------------ ...--------.--.--.--.....------- - Completion of CMAQ Call for Proj Award June 4, 2001 July 11, 2001 - ---_._-----------.---- --------.---...--- -- - Project Inclusion in RTIP July 11, 2001 November 2001 - --.------.-- -----------.---...-.-- ---.---.- TASK 1 : Prepare Design RFP November 2001 December 2001 ---- --.---- ----.-------.--.--.--- ---- .--- TASK 2: Negotiate/Award Design RFP December 2001 March 2002 - .----.---.-----.--.------.-.-----. .--- TASK 3: Review/Approve Design March 2002 September 2002 --- .---.....--...---.--- ------------- -------- TASK 4: Solicit Bid for Construction September 2002 November 2002 - - "-----------...--.--...--.---- 1------.-----.--.-.-.- -----.--.------- TASK 5: Award Construction Contract November 2002 December 2002 --.------..----.--- -------"---..----------.---.- ----.----.----.- TASK 6: Construct EVRLNG/CNG FF December 2002 March 2003 ----.-.-.-.--.-.--.--.--.-.--.-.- .. -------------.----.-.-.--.- ----.------------ TASK 7: Acceptance Testing March 2003 April 2003 -..-.--.------... .-.---..-.--.-.-....-....-.-.-.........-.-.-.---- _._---_._---------~-_._----_.._._._. -.-....-.-.--.-........--...-.--.-.-.-.-.....-.-.-.-.- TASK 8: Begin Operation May 2003 On-going ---.---.-----------------......-...-.-.--.----.-.-. ----------,-- - ------- .--.-.-.-.-.-.-----.-.---- -.-- -...--.---- ----.--.-.-.-----.-- -.-- -.--.-.-.---------- ------------- --.---.----.-.------ ----.........-.-----.-- ...-...--.-----..-.------- ------....-...-....---------..-......------- ----------------..-- --.---.----------.---.--.-.- - .--------------- ----.--.-.--.--- -.---...- .--.-.-.---.-------- If a separate milestone schedule is attached, please label the attachment "Exhibit C: Project Milestone Schedule" and include in your proposal package. IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ ApWcation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-l1 Call/or Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA (Return this page as part of your CMAQ proposal) A. QUALITATIVE ANALYSIS: In the space below, please provide a concise description of how the proposed project will contribute to attainment of the National Ambient Air Quality Standards and/or demonstrate consistency with the California Clean Air Act or South Coast Air Quality Management Plan. A separate sheet can be attached is desired. Please label the attached sheet "Exhibit D: Emissions Reductions Qualitative Analysis". This project will contribute to attainment of the National Ambient Air Quality Standards, as well as the South Coast Air Quality Management Plan by providing the necessary infrastructure needed in the metro-San Bernardino area for LNG/CNG fueling. Currently, the City, in cooperation with the San Bernardino Association of Governments has been working to identify various user fleets that will need to comply with the Rule 1190 series issued by the South Coast Air Quality Management District. Through this process, approximately 300 medium and heavy duty gasoline or diesel powered vehicles have been identified within the City, County and special district fleets. For example, the City of San Bernardino is operating a fleet of approximately 100 heavy duty vehicles, with 83 refuse collection vehicles subject to Rule 1193. The project is to construct the East Valley Regional LNG/CNG Fueling facility that will establish a publicly accessible LNG/CNG fueling infrastructure for municipal, governmental, special district fleets and the general public operating in the San Bernardino area. It will provide the necessary link in SCAQMD's effort at developing an open-architecture planJor alternative fuels infrastructure in order to ensure system compatibility and development of a true network within the air basin. Currently, the nearest LNG/CNG facility is located approximately 22 miles away at the United Parcels Service facility located at the Ontario International Airport. A second facility is located approximately 70 miles away in Barstow. The East Valley Regional LNG/CNG Fueling Facility will provide an alternative fueling location for UPS and other users in the event of the Ontario facility being out-of-service for any reason, and complements the proposed LNG facility located at Agua Mansa Road and the 60 Freeway. The proposed location is located with three miles ofInterstate 215 and five miles ofInterstate 10. This facility will have exposure to approximately 42,400 trucks operating along these two Interstate Highways. Studies have shown that most heavy-duty diesel truck users will seek diesel fuel within 3 miles of their current location; for alternative fuels this distance can be six miles, placing the proposed East Valley Regional LNG/CNG Fueling Facility within range of these potential market for alternative fuel users. Users within the metro-San Bernardino area include the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton School District, as well as private operators such as those trucking firms operating out of the Burlington Northern Santa Fe lntermodal Yard, Stater Brothers Markets and various other users. \\CH-OAIMERRILL_L YlAQMD Alternative Fuels\CMAQ A~tication Forms Completed. doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Cal/for Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued B. QUANTITATIVE ANALYSIS: The SAN BAG Technical Staff will calculate the emissions reductions attributable to each proposed CMAQ project. Proposers do not need to submit arithmetic calculations as part of their proposal. However, to assist SAN BAG and the Evaluation Subcommittee members in accurately assessing the air quality benefits of your proposed project, please provide all requested input data, as applicable to your project category. The SAN BAG Technical Staff will analyze each proposed project using emission calculation methodologies recommended by Caltrans and the California Air Resources Board. Input data templates'are provided for the following project categories: . On-Road Cleaner Vehicle Purchases and Re-powering . Off-Road Cleaner Vehicle Purchases and Re-powering . Operation of New Transit Bus Service . Vanpools and Shuttles . Vanpool/Carpool Park and Ride Lots . Traffic Signal Coordination . Bicycle Facilities . Telecommunications . Ridesharing and Pedestrian Facilities PLEASE RETURN THE APPLICABLE EMISSIONS REDUCTION DATA INPUT FORM(S) WITH YOUR PROPOSAL. The above categories do not encompass all eligible CMAQ project categories. Should your project fall outside of the above listed categories, please provide the necessary emissions calculation input data as a separate attachment. Please label this attachment "Exhibit D: Supplemental Emissions Reductions Input Data". Please note that proposers are not precluded from submitting their own emissions reduction calculations. Any calculations submitted will, however, be reviewed by the SAN BAG Technical Staff and are subject to revision to insure consistency in evaluation among all candidate projects. If you have questions regarding submission of emissions reductions input data, please contact the SAN BAG Technical Consultant by telephone or fax at (760) 738-8392. PROJECT CATEGORY 1. ON-ROAD CLEANER VEHICLE PURCHASES AND RE-POWERING Category Definition: The purchase of a motor vehicle that is certified to be less polluting than a typical new vehicle (cleaner purchase) or an engine replacement that transforms a vehicle into a less polluting one (cleaner re-power). For heavy-duty on-road vehicles, these projects are usually the purchase of a cleaner, alternative-fueled engine or vehicle in lieu of a new conventional diesel-fueled engine or vehicle. For emissions reductions to be credited to the project, the vehicles purchased must emit less pollution that conventional new vehicles meeting current emissions standards. IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ Apllllcation Fonns Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Cal/for Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued Please Provide the Following Input Data for Each New or Re-powered On-Road Vehicle Proposed Vehicle Type, Make, and Model Not Applicable --.-------.---------- --- --------.. New Engine Make and Model ---------------- ----------------------------------- ----- Old Engine Make and Model (if re-power) -.---------- - - --------------- New Engine Fuel Type (CNG, LNG, LPG, etc_) ---...-------.-- ----.---.---- ..----.-----.........----.------- Old Engine Fuel Type (if re-power) _m.....__...___.___ -----....---------------------------------------------- Estimated Vehicle Life (years) -------------------- ---------------------------.---.---.--.--.--. Annual Vehicle Miles in South Coast Air Basin (SCAB) --------------...--. ---------------- ----------------- Annual Vehicle Hours of Operation in SCAB PROJECT CATEGORY 2. OFF-ROAD CLEANER VEHICLE PURCHASES AND RE-POWERING Category Definition: Replacing uncontrolled diesel engines in off-road equipment, such as agricultural or construction equipment, with lower emitting, controlled diesel engines or altemative fuel engines_ Re- powering vehicles with cleaner new engines is performed in lieu of rebuilding the old engine. Please Provide the Following Input Data for Each New or Re-powered Off-Road Vehicle Proposed Vehicle Type, Make, and Model Not Applicable ------.-.-----...------------.----...--.--. ..----- ..----- ..__m....__.___.........__...............__.__.. New Engine Make and Model _____.....__n___.__.____ ------------------------------- New Engine Horsepower ---------.--. __.______.____.____.____.___.......___n__.____ Old Engine Make and Model (if re-power) --.---.---------- ---.--.---.--.-. --------.----.----.--.---. New Engine Fuel Type (Diesel, CNG, LNG, LPG, etc_) - .--.------.-.------- -------------- ---.--------.---.--.-.-.---.-.-.-.-- Old Engine Fuel Type (if re-power) ---------------------- -------------------------------------------- Estimated Vehicle Life (years) ---....--.--...--------------. --.-.-......---.-.----------------.---.------ Annual Vehicle Miles in South Coast Air Basin (SCAB) -----.----.-. -.-.-.-......-.----- ----.---.-.-.-.-.--.-.--.-.--.-.--- Annual Vehicle Hours of Operation in SCAB ------..--.--------- -----.--- -----------.-.--.-.----- Engine Load Factor, % (default value is 50%) \\CH-OAIMERRlLL_L YlAQMD Alternative Fuels\CMAQ Apjlllcation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-2/ Calif or Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued PROJECT CATEGORY 3. OPERATION OF NEW TRANSIT BUS SERVICE Category Definition: New, extended, and increased-frequency routes with cleaner, alternative-fuel vehicles provide additional hours of bus service per year and serve additional people. These are fixed- route services implemented by transit agencies. Cleaner, alternative-fuel buses should be used in the bus service expansions in order to offset the additional emissions created from the new transit service and achieve an overall project net emissions reduction. Please Provide the Following Input Data for Each New Transit Service Route Proposed Number of .operating Days per Year Not Applicable ------------.--------...-....--.- --------.----...--...--.-.....--.....-- Average Daily Ridership of New Service -------.....--..--- ----- ....--...-...- - Average Length of Automobile Trips Replaced (miles) .------------ ---.------ Percent of Riders Who Drive to the Bus Service - -------.----- --------......--....-.---.--.---.......- Annual Vehicle Miles Traveled (VMT) for the New Transit Service -----.....-........-...--...-...------ . --..---.. -.. Percent of Riders Who are Transit Dependent PROJECT CATEGORY 4. VANPOOLS AND SHUTTLES Category Definition: Projects include commuter van pools, tourist or shopping shuttles, rail feeders to work site, etc. Services are operated by transit agencies, paratransit providers, local governments, and private businesses. In most cases, the shuttle service must reduce long-distance automobile trips or be a clean-fuel vehicle in order to reduce emissions cost-effectively. Please Provide the Following Input Data for Each New Van pool or Shuttle Service Proposed Number of Vanpool/$huttle Operating Days per Year Not Applicable - ---.----- -- ----............--............---....--...------ Average Daily Ridership of New Vanpool/Shuttle - .-----------------.-- -...-----------------"------.---.--- Average Length of Automobile Trips Replaced (miles) ... --.--------------.----------------..---. Percent of Riders Who Drive to the Van pool or Shuttle --.---.------.-------- -----.---................--........--.--- Annual Vehicle Miles Traveled (VMT) for the Van pool/Shuttle --.------------- --- -------------- Van or Shuttle Fuel Type (gasoline, CNG, LPG, etc.) IICH-OAIMERRILL_L YlAQMD Alternative Fuels\CMAQ A~cation Forms Completed. doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Call/or Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued PROJECT CATEGORY 5. VANPOOUCARPOOL PARK AND RIDE LOTS Category Definition: Provision of park-and-ride lots may encourage the formation of van pools and carpools. Please Provide the Following Input Data for Each New Park-and-Rlde Lot Proposed Number of Parking Spaces for New Park-and-Ride Lot ---- Not Applicable ------------------------- Number of Added Spaces to Existing Park-and-Ride Lot .------------- ---------------....-......---.....--.-----.- - Lot Utilization Rate (default value is 0.75) PROJECT CATEGORY 6. TRAFFIC SIGNAL COORDINATION Category Definition: Improvements to signal timing that reduce overall vehicle stops and delays and/or that give transit vehicles priority. These include traffic signal synchronization, interconnection, improved timing projects, and transit signal priority projects. NOTE: Signal timing and other actions that Increase traffic speeds and flows to the detriment of overall traffic performance or that offer a significant Inducement to travel by automobile are not air quality beneficial. Speed Improvements to higher than 30 mph Increase NO, emissions and may discourage walking and bicycling. These results may be counterproductive to meeting clean air goals. Emissions reductions in Reactive Oraanic Gases (RaG) and Max are associated with increasina averaae traffic soeeds to uo to 30 moho o NO, emissions start increasing when average vehicle speeds are greater than 30 mph o Carbon monoxide emissions start increasing when average vehicle speeds are greater than 45 mph o ROG emissions start increasing when average vehicle speeds are greater than 50 mph \\CH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ Aplllication Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2} Call/or Projects in the South Coast Air BQ3;n EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued Please Provide the Following Input Data for Each Road Segment and Congested Period (i.e., AM peak and PM peak) Affected by the Proposed Signalization Project Length of Conaested Roadwav Seament (miles) Not Applicable ...--...------------------ -------------------------- Traffic Volume During Conaested Period - "Before Project" Traffic Count Data OR Before Project Average Daily Traffic (ADT) -- ---.---.----- ---- .------------.---.--.--.--.-------.-----. Traffic Volume During Congested Period - "After Project" Traffic Count Data OR After Project Average Daily Traffic (ADT) ---- ---.------.-- --------...--------- "Before Project" Average Vehicle Speed During Congested Period (determined by "floater car" data or other measurement) -- -----......------...... "After Project" Estimated Average Vehicle Speed During Congested Period (determined by transportation simulation, volume/capacity ratios, Level of Service (LOS) tables, or other methods) PROJECT CATEGORY 7. BICYCLE FACILITIES Cateaorv Definition: Bicycle paths (Class 1) or bicycle lanes (Class 2) are targeted to reduce commute and other non-recreational automobile travel. Class 1 facilities are paths that are physically separated from motor vehicle traffic. Class 2 facilities are striped bicycle lanes giving preferential or exclusive use to bicycles. Bicycle lanes should meet Caltrans' full-width standard depending on street facility type. Please Provide the Following Input Data for Each New Bicycle Facility Proposed Type of Bicycle Facility (Class 1 or Class 2) Not Applicable -----.-...---...------.----. -----...--.....- ---------.--- Length of Bicycle Path or Lane (miles) -------------_..._"-_....-----------...-- .------...........--..-----------.------.----...--...-----.--------.... Average Length of Bicycle Trip (miles) ----.-----.------- ---"--------------.....----...------. Average Daily Traffic Volume on Roadway Parallel to Bicycle Facility (ADT) ----.---....--..........--...------- --_..---- --.------.-.-.-.-.--.--.-.-.-.-.--.-.-.-.--.--.--. City Population (number of residents) ____.___m____._____._.________ ----------.-----------------------.-.--------- List Types of Activity Centers in the Vicinity of the Bicycle Facility (e.g., bank, church, hospital, park & ride lot, office park, light rail station, post office, public library, shopping center, grocery store, university, community college, elementary school, etc.) IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ A~cation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2l Cal/for Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued PROJECT CATEGORY 8. TELECOMMUNICATIONS Category Definition: Programs and equipment that enable teleconferencing or videoconferencing from home, a neighborhood center, or within a local govemment or public agency, thus eliminating automobile trips. Please Provide the Following Input Data for the Proposed Telecommunications Project Number of Work Weeks per Year Not Applicable --".-----------------.........-----.---- -----.------.-- Number of Weekly One-Way Automobile Trips Eliminated (Le" home-to-work trips or work-la-meeting trip) ----.-..---.......-...-.---.--- ....-..--------.-------- Average Lenglh of Automobile Trips Eliminated (I.e., distance from home-to-work or work-to-meeting, miles) ---.......---...-.------.---.-- -"--- For Telecommuting Centers, Number of Weekly One-Way Trips to Telecommuting Center ~- .- ..-------.....-.--------------------.--- ---------"---_._._-~-- For Telecommuting Centers, Average Length of Automobile Trip to Telecommuting Center PROJECT CATEGORY 9. RIDESHARING AND PEDESTRIAN FACILITIES Category Definition: Ridesharing programs replace drive-alone automobile trips by encouraging carpooling and other less polluting modes of travel. Pedestrian facilities replace automobile trips by providing or improving pedestrian access. (An example is a pedestrian passageway over several lanes of heavy traffic providing a safe walking access to adjacent activity centers.) Please Provide the Following Input Data for the Proposed Ridesharing or Pedestrian Facility Project Number of Work Weeks or Operating Weeks per Year Not Applicable - - ------- ...____._________._.___.___......__...__.......__......,........__....n..____. Number of Weekly One-Way Automobile Trips Eliminated ___._______..._m...________.________ -----"-------_._---- ...--.--.....--.........-----..--..................-- Average Length of Automobile Trips Eliminated IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ Apjlllcation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-2/ Cal/for Projects in the South Coast Air Basin EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued PROJECT CATEGORY 10. ALTERNATIVE-FUEL VEHICLE REFUELING INFRASTRUCTURE Category Definition: The availability of alternative-fuel infrastructure enables operators of fleets, including transit operators and public agencies, to consider the purchase of lower-emitting clean fuel vehicles in lieu of conventionally-fueled vehicles. Although the infrastructure itself does not result emissions reductions, it is a necessary component of an alternative-fuel vehicle emissions reductions strategy. Alternative-fuel infrastructure can either be a new development or an expansion of an existing refueling station. Please describe the proposed alternative-fuel infrastructure, including: a) technical description of the refueling hardware, storage capacity, time-fill and fast-fill capacity; etc.; b) site location; c) public accessibility; d) hours of operation; e) primary fleet users; f) types of vehicles that will primarily utilize the facility (i.e., transit buses, school buses, light-duty automobiles); and g) selected hardware vendor and fuel provider, if 1<nown. Please Provide the Following Input Data as Applicable to the Proposed Alternative-Fuel Infrastructure Project Type of Altemative Fuel (CNG, UCNG, LPG, etc.) UCNG ------- - --- For New Infrastructure Development, Provide the Estimated Monthly 6,095 DFE at Year 1/1 30,488 Alternative Fuel Throughput in Units of Diesel Equivalent Gallons DFE at Year 5 ----.-.- -. ---------...------------.--- For Expansion of Existing Altemative-Fuel Infrastructure, Provide the Not Applicable Current Facility Base Load in Diesel Equivalent Gallons per Month ----------.----- -------...........-.---------- For Expansion of Existing Infrastructure, Provide the Projected Monthly Not Applicable Increase in Alternative-Fuel Throughput Expressed in Units of Diesel Equivalent Gallons. The proposed facility will consist of single above ground horizontal LNG storage tank of 15,000 gallon capacity, with the capability of adding an additional 15,000 gallon tank at a later time, should demand warrant. The system will consist of an L/CNG pump, an L/CNG sequencing panel and control system, a 30,000 standard cubic feet compressed natural gas storage tank, two CNG dual hose dispensers, operating at both 3,000 psi and 3,600 psi, and a single LNG dispenser with capability to add a second dispenser if volume should warrant. This equipment will be placed in an area of approximately 25 feet by 75 feet on the north side of the current fueling station located at the City of San Bernardino Municipal Service Yard, located at the intersection of Pershing and Redick Streets, approximately one block east of Arrowhead A venue. Each dispenser will have a fill rate of approximately 40-gallons per minute, with a filling cycle time of between 6 and 8 minutes per vehicle. The site is currently available to the public on a 24-hour operation. The primary fleet users would be the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton School District, as well as private operators such as those trucking firms operating out of the Burlington Northern Santa Fe Intermodal Yard, Stater Brothers Markets and various other users including an armored car company, a pest control company and various small construction contractors. The facility would service light- to heavy-duty vehicles within the respective fleets, including sedans, pick-up trucks, dump trucks, refuse collection vehicles, street sweepers and other types of on- and off-road equipment. The following table shows the City of San Bernardino vehicle fleet, and a proposed conversion plan for converting vehicles to alternative fuels, starting in Calendar Year 2003: \\CH-OAIMERRILL __ L YlAQMD Alternative Fuels\CMAQ ApjlBcation Fonns Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2} Call/or Projects in the South Coast Air Basin City of San Bernardino Projected Year 1 Year 2 Year 3 Year 4 YearS Gasoline/Diesel Fleet Number in Fleet as of December 31,2001 Automated Sldeloadlng Refuse 42 7 7 7 7 7 Collection Trucks - Front Loading Refuse Collection 19 2 2 2 2 2 Trucks Roll-off Collection Trucks 11 1 1 1 1 1 Rear Loader/Special Duty 4 0 0 0 0 0 Refuse Collection Trucks Light Duty Vehicles 503 50 50 50 50 50 Medium Duty Vehicles 33 3 3 3 3 3 Heavy Duty Vehicles 115 12 12 12 12 12 TOTAL NUMBER OF VEHICLES 727 73 73 73 73 73 The following table shows the Estimated Annual Alternative Fuel Throughput in Units of Diesel Equivalent Gallons, starting in Calendar Year 2003 and based upon the above vehicle replacement schedule: City of San Bernardino Fuel Usage BASE YEAR Year 1 Year 2 Year 3 Year 4 Year 5 Fuel Usage (Gallons) Annual Diesel Fuel Usage 408,600 40,860 81,720 122,580 163,440 204,300 Displaced Average Monthly Diesel Displacement 3,405 6,810 10,215 13,620 17,025 Annual Unleaded Gasoline Usage 352,188 35,219 70,438 105,656 140,875 176,094 Displaced Average Monthly Gasoline Displacement 2,935 5,870 8,805 11,740 14.675 TOTAL ESTIMATED MONTHLY DIESEL FUEL 6,098 12,195 18,293 24,390 30,488 EQUIVALENTS \\CH-OAIMERRILL_L YlAQMD Alternative Fuels\CMAQ A~Dcation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Calif or Projects in the South Coast Air Bas;n EXHIBIT E: MOBILITY BENEFITS INPUT DATA (Return this page as part of your CMAQ proposal) A. QUALITATIVE ANALYSIS: In the space below, please provide a concise description of how the proposed project will contribute to congestion mitigation, improved traffic flow, and/or reductions in travel delay within the South Coast Air Quality Management Plan. Please discuss the facility type(s) deriving the mobility benefit, I.e., arterial, collector road, etc. A separate sheet can be attached is desired. Please label the attached sheet "Exhibit E: Mobility Benefits Qualitative Analysis". NOT APPLICABLE IICH-OAIMERRILL _ L YlAQMD Alternative FuelslCMAQ Ap)llcation Forms Completed.doc DRAFT Congestion Mitigation & Air Quality Program TEA.2] Calif or Projects in the South Coast Air Basin EXHIBIT E: MOBILITY BENEFITS INPUT DATA - Continued (Return this page as part of your CMAQ proposal) B. QUANTITATIVE ANALYSIS: Please provide the following quantitative data as it relates to the proposed CMAQ project. The data should be based upon the results of transportation simulations or models, volume/capacity ratios, Level of Service (LOS) tables, or other analytically derived prediction of traffic flow improvement. MOBILITY BENEFIT INDICA TOR EXISTING CONDITION AFTER IMPROVEMENTS Not Applicable Average Daily Traffic (ADT) Peak A.M. Traffic Volume (specify hours) Peak P.M. Traffic Volume (specify hours) - --...-----...-. .........---------------.- Level of Service by Speed (LOS) Vehicle Miles Saved per Year Hours of Travel Delay Saved per Year Not Applicable \\CH-OAIMERRlLL_L Y\AQMD Alternative Fuels\CMAQ Ap)ticatioo Fonns Completed. doc DRAFT Congestion Mitigation & Air Quality Program TEA-21 Cal/for Projects in the South Coast Air Basin EXHIBIT F: PROJECT AUTHORIZATION DOCUMENTATION (Return this page as part of your CMAQ proposal) I Certify That:: I am authorized to act on behalf of the proposing entity and co-participants, if any; The information presented herein is, to the best of my knowledge, complete and accurate; The proposing agency is eligible to receive federal TEA-21/Congestion Mitigation and Air Quality Program funding; CMAQ funding, if awarded, will be used solely for the purposes stated in this proposal, and will not be used to supplant other federal, state, or local funding available for the same purposes as the project/program proposed herein; Local match funds identified within this proposal have been fully authorized and obligated or encumbered for sole use on the proposed project; Additionally, I Affirm That: Upon notification of a CMAQ funding award, this agency will enter into a Contract with San Bernardino Associated Governments. I further acknowledge that failure to comply with the terms set forth in the Contract may result in revocation of CMAQ funds. DRAFT Signature Title Date IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ ApJlIcation Forms Completed. doc