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Home My WebLink About09-Development Services 1, ~. CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Date: 05/16/01 Or""''''.L fij\'jd~rt Subject: Authorize the Director of Finance to amend FY 2000101 budget and adopt Resolution awarding contract to Anthony Marmolejo Construction Company, Inc. for modifications to the Seccombe Lake Activity Center to meet Americans with Disabilities Act Standards (ADA). MCC Date: May 21, 2001 From: James Funk, Director Dept: Development Services File No.: 6.14-7107 Synopsis of Previous Council Action: 7/12/00 Allocated $64,300 in the 2000/01 CIP for Seccombe Lake Activity Center improvement. Recommended motion: 1. That the Mayor and Common Council authorize the Director of Finance to amend the FY 2000/01 budget to transfer $37,700 from Account No. 243-363-5504-3405 (Unappropriated Park Construction Fund) to Account No. 243-363-5504-7107 (Seccombe Lake Activity Center); and 2. Adopt Resolution ~F:~' Contact person: T. Jarb Thaipejr, Sr. Civil Engineer Phone: 5127 Supporting data attached: Staff Report, Resolution, Map Ward: 1 FUNDING REQUIREMENTS: Amount: $1fl?flflfl Source: (Ace!. No.) 243-363-5504-7107 (Ace!. Description) Seccombe Lake Activity Center Finance' Council Notes: ~J Agenda Item No. ' t. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Authorize the Director of Finance to amend the FY 2000/01 budget and adopt Resolution awarding contract to Anthony Marmolejo Construction Company, Inc. for modifications to the Seccombe Lake Activity Center to meet ADA Standards. Background: The Parks and Recreation Department requested that the Public Works Division administer the design and construction of the above. This project consists of removal and reinstallation of partition walls, toilets, and sinks in the men and women's restrooms, and modifies the path of travel from the parking lot to the Parks and Recreation Department's main office annex building at 555 North Sierra Way. These modifications are necessary in order to meet Americans with Disabilities Act requirements. The initial cost estimate was for construction costs only, without the including the cost for design engineering, contract administration, inspection and contingencies. Plans and specifications for this project are complete and it is ready to be awarded. The estimated project costs are as follows: Construction Estimate $70,528,00 Continaencies $10,580,00 Desian (Gary Miller and Associates) $10,000.00 InsDection and Contract Administration $10,892,00 Total $102,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the following companies responded: Name of Bidder City Amount of Bid Anthonv Marmolejo Construction Co, Inc. Bannino $70,528.00 Punch List Contractors Anaheim $78,000.00 Financial Impact: Funding for this project in the amount of $64,300 was budgeted in Account No. 243- 363-5504-7107 (Seccombe Lake Activity Center). The remaining balance of $37,700 will be transferred from Account No. 243-363-5504-3405 (Unappropriated Park Construction Fund). Recommendation: Adopt Resolution and authorize the Director of Finance to amend the FY 2000/01 budget and transfer $37,700 from Account No. 243-363-5504-3405 to Account No, 243- 363-5504-7107. CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT INTEROFFICE MEMORANDUM To: Mayor and Council Members From: ~aymOnd Casey, City Engineer Subject: Item #9: Secombe Lake Activity Center Improvements Date: May 21,2001 Copies: Fred Wilson, City Administrator Teri Rubi, Chief of Staff, Mayor's Office James Funk, Director of Development Services Jorge Carlos, Executive Assistant to Council This memorandum is in response to the questions posed at this morning's Council Meeting Session regarding the referenced agenda item, Specifically, a question what asked regarding the estimated total project cost detailed in the staff report verses the original estimated cost of $64,300.00 provided in the Capital Improvement Program (CIP) Although the project estimate at the point of contracting is sometimes different from the initial CIP estimate based on the greater detail of information provided by the design process itself, in this particular project that process resulted in additional work items than were previously anticipated by the Parks and Recreation Department, some of which, like the "path of travel improvements", even fall outside the building itself, Consequently, in order to fully fund the project it is anticipated that $102,000.00 will be required. Frr~rr~rl ,d;"" Oc.r,!'t!""rt ~t (' 'tn 1-', 0- _,_J i / / / , /'\' / ~:'--"----~- /l / L Secy CaV ~1 ;j~ll o~Wl;hti;110 . .f '.,......' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - _. ,.... \"'. r;-' r-.. " ~\::::/ J j RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ANTHONY MARMOLEJO CONSTRUCTION COMPANY, INC. FOR MODIFICATIONS TO THE SECCOMBE LAKE ACTIVITY CENTER, LOCATED AT THE PARKS AND RECREATION DEPARTMENT MAIN OFFICE ANNEX, TO MEET AMERICANS WITH DISABILITIES ACT (ADA) STANDARDS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION L Anthony Marmolejo Construction Company, Inc. is the lowest responsible bidder for modifications to the Seccombe Lake Activity Center located at the Parks and Recreation Department Main Office Annex to meet Americans with Disabilities Act (ADA) Standards. A contract is awarded accordingly to said bidder in a total amount of $70,528.00, with a contingency amount of $10,580,00, but such award shall be effective only upon being fully executed by both parties, All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length, SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of the passage of the resolution, III 1 'flDC( S/2-I/O( t ~ - - -, '~# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION...AWARDING A CONTRACT TO ANTHONY MARMOLEJO CONSTRUCTION COMPANY, INC. FOR MODIFICATIONS TO THE SECCOMBE LAKE ACTIVITY CENTER, LOCATED AT THE PARKS AND RECREATION DEPARTMENT MAIN OFFICE ANNEX, TO MEET AMERICANS WITH DISABILITIES ACT (ADA) STANDARDS. I HEREBY CERnFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of ,2001, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MC GINNIS SCHNETZ SUAREZ ANDERSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of , 2001. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney 27 By:L f: ~~ 28 (J 2 - CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: May 24, 2001 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2001-129 At the Mayor and Common Council meeting of May 21, 2001, the City of San Bernardino adopted Resolution 2001-129 - Resolution awarding a contract to Anthony Marmolejo Construction Company, Inc., for modifications to the Seccombe Lake Activity Center, located at the Parks and Recreation Department main office annex, to meet Americans with Disabilities Act (ADA) standards. Enclosed are four (4) bound contracts. Please obtain signatures where indicated and return one original contract to the City Clerk's Office as soon as possible, to my attention. Please be advised that the resolution and agreement will be null and void if not executed with 60 days, or by July 20, 2001. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Michelle Taylor Senior Secretary I hereby acknowledge receipt of the above mentioned documents. Signed:i, ~ Date: S- / :J.S! (j I , Please sign and return :J' . . . .. < ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 5-2-\--0\ Item # <1 Vote: Ayes 1- '\ Nays..e- 2,00 \ ~ 124' Absent ..e- Resolution # Abstain ..G-- Change to motion to amend original documents: Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: v'" Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: S - &0 \ Date of Mayor's Signature: 5 . 015 -OJ Date ofClerk/CDC Signature: h - 9< -0, NullNoid After: l:,() DA,S J ,- '2.0--() \ , By: - Reso. Log Updated: Seal Impressed: v/ ",/ Date Memo/Letter Sent for Signature: 6" .. <9\:5'- OJ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: V Date Returned: (/;I-dO..(j f See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234. 655, 92-389): Copies Distributed to: ./ Dev. Services ,/ Code Compliance City Attorney Parks & Rec. Police Public Services Water Notes: Yes ./ No By - Yes No ./ By - Yes No v' By - Yes No V By Yes N07 By EDA ..... MIS Finance Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,) Ready to File:~ Date: 0 neJd -() I Revised 01112/0 I