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HomeMy WebLinkAbout2008-251 1 RESOLUTION NO. 2008-251 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE AWARD OF AN ANNUAL PURCHASE 3 ORDER FOR POLICE VEHICLE SAFETY LIGHTING AND SIREN EQUIPMENT TO 4 FEDERAL SIGNAL CORP. OF UNIVERSITY PARK, IL. 5 WHEREAS, Federal Signal Corporation is the manufacturer and a direct distributor at 6 GSA pricing of police vehicle lighting and siren equipment used by the San Bernardino Police 7 Department; and, 8 9 WHEREAS, the specialized patrol vehicle safety hardware manufactured by Federal Signal is the standardized equipment in all San Bernardino Police patrol vehicles; and, 10 11 WHEREAS, Federal Signal offers a GSA discount that 3rd party vendors cannot offer; and, 12 WHEREAS, Federal Signal Corporation will abide by the vendor product terms outlined on the 13 official purchase order document of the City of San Bernardino. 14 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 15 OF SAN BERNARDINO AS FOLLOWS: 16 SECTION 1. The Mayor and Common Council authorize the Director of Finance or 17 his/her designee to issue a purchase order for $ 82,179.00 to Federal Signal Corporation, of 18 University Park, Illinois for equipment purchases. The Purchase Order shall reference the number 19 of this resolution. The Purchase Order shall read, "Annual FY 2008/2009 contract PO for police 20 21 vehicle safety lighting and siren equipment. Not to exceed $82,179.00," and shall contain all of the information and terms contained on and be in the form of the Purchase Order attached hereto 22 23 and incorporated herein as Exhibit "A." 24 SECTION 2. This purchase is made pursuant to San Bernardino Municipal Code Section 25 3.04.01O(B)(3). 26 27 28 SECTION 3. The authorization to issue the above-referenced purchase order is rescinded if it is not issued within ninety (90) days. I 2008-251 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE AWARD OF AN ANNUAL PURCHASE ORDER FOR 2 POLICE VEHICLE SAFETY LIGHTING AND SIREN EQUIPMENT TO FEDERAL SIGNAL 3 CORP. OF UNIVERSITY PARK, IL. 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and joint 5 Common Council of the City of San Bernardino at a regular meeting thereof, held on 6 the~dayof June 7 Council Members 8 ESTRADA 9 BAXTER 10 11 BRINKER 12 DERRY 13 KELLEY 14 JOHNSON 15 McCAMMACK 16 17 , 2008, by the following vote, to wit: Aves Navs X X X X X X X Abstain Absent 18 ~1;.~ Rac el G. Clark, CIty Clerk 19 20 The foregoing resolution is hereby approved this /7f7J day of June ,2008. 21 22 23 24 Approved as to form: 25 26 27 28 2 fENDOR FEDERAL SIGNAL CORP 2645 FEDERAL SIGNAL DR. UNIVERSITY PARK, IL. 60466-3195 REQUIRED DEUVERY DATE DELNERY LOCATION: INFORMATION TECHNOLOGY 300 N. "0" ST. SAN BERNARDINO, CA 92401 07/01/08. 06130/09 CITY OF SAN BERNARDINO OFFICE OF THE PURCHASING DIVISION 300 N. '0" ST. SAN BERNARDINO, CALIFORNIA 92418 2008-251 r;:-- 1;"~-;;;'",,""J0~'~;i'",>j&~,~~--,..,;t-- DES TINA TI ON ~lm.J' 15488 L p, ~ .~~ .J OMMENTS 1 82,179.00 * m " I.. . . I . ********t**************************~**.******************************************* . .'. .' '. n · ~ L 11 MEMO ACCOtfflTING INFORMATION ONLY. 11 I J ill J ENERAL LEDGER ACCOUNT NUMBER DISTRIBUTION I . I 679-252-5702-0000 82,179.00 I . . EXH/"87;L '/9 /( i . >~ SUBJECT TO TERMS 6- CONDITIONS STATED ON REVERSE This order is subject to the following terms and conditions 2008-251 IMPORTANT INVOICES MUST BE FORWARDEO TO THE DEPARTMENT PLACING THIS ORDER immediately upon delivery of articles or performance of services ordered hereon or unless otherwise indicated Invoices must show on their face the number of this order, which appears in the upper right hand corner hereof, the name of the department to ~hich the goods were furnished; that the same covers complete or partial delivery or performance as the case may be, and amount of prompt payment discount. FREIGHT CHARGES, IF ALLOWEO, MUST BE PREPAlO AND ITEMIZEO ON INVOICE. ALL PURCHASES EO.B. OELIVERY ADORESS UNLESS OTHERWISE SPECIFlEO ON PURCHASE ORDER. ALL ARTICLES OR SERVICES FURNISH EO PURSUANT TO THIS PURCHASE OROER SHALL COMPLY WITH ALL CAL-OSHA STANOARDS ANO REGULATIONS ANO ALL APPLICABLE GOVERNMENTAL LAWS ANO ORDERS. 1. This Purchase Order is limited to the Terms and Conditions contained on the face and back hereof. Any ;additional or different terms in the seller's form are hereby deemed to be material alterations and notice of objection to them and rejection of them is hereby given. No variation in prices, quality, quantity, deliveries or specifications of this order, nor automatic renewal of services or annual orders, irrespective of the wording of seller's acceptance, will be effective without the written consent of the Purchasing Manager. 2. ALL PURCHASES EO.B. DESTINATION OELIVERY ADORESS UNLESS OTHERWISE SPECIFIEO ON PURCHASE OROER. 3. Packing lists must accompany each shipment showing our order number, description, parr number for each item and name of "Deliver to" department. 4. Shipments must be identified as "Partial" or "Complete". 5. Material is subject to buyer's inspection and approval within a reasonable time after delivery; if specifications are not met or if material is not approved, material may be returned at seller's expense. 6. Send invoice promptly for each partial or complete shipment, showing our order number. 7. Invoice each Purchase Order separately, in duplicate. 8. In connection with any prompt payment discount specified on this order, time will be computed from the date of complete delivery of articles or services as specified; or from the date correct invoices are received in the Finance Department if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount on the date of mailing the city warrant or check. . 9. C.O.O. Shipments will not be accepted. 10. Overshipments, unless specifically amhorized by the Purchasing Manager will not be accepted. 11. Vendor shall supply all items, components, parts, processes, ete. as furnished and supplied as his "standard" article or service and as so advertised, whether or not such items, components, parts, processes, etc. are specifically specified herein. 12. All articles or services furnished pursuant to this purchase order shall comply with all CAL-OSHA standards and regulations and all applicable governmemallaws and orders. 13. Ownership of all artwork, film, negatives, computer files, diskettes, CD Roms and other related media, whether supplied by the City ro Seller or produced for the City by the Seller for the fulfillment of this order,. shall be retained by the City. Seller shall surrender all such materials to the Ciry upon demand. 14. TERMINATION - City reserves the right to terminate its obligations under this order or any parr hereof if any delivery is not made within the time provided, or, if no time is specified, within a reasonable time, or jf the material that is delivered is not as specified. Such right shall be in addition to City's other legal rights, whether set forth in this order or not. Acceptance of any part of the order shall not bind City to accept future services or shipments, nor deprive it of the right to stop performance of existing services or rerum goods already accepted. THE CITY OF SAN BERNARDINO WILL NOT BE RESPONSIBLE FOR ARTICLES OR SERVICES FURNISHEO OFFICIALS OR EMPLOYEES WITHOUT A PURCHASE ORDER SIGNED BYTHE PURCHASING MANAGER OR HIS AUTHORIZED REPRESENTATIVE. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under any applicable Federal or State Laws arising from purchases of goods, materials, or services by the bidder for sale to the Purchasing body pursuant to the bid. Such assignment shall be made and become effective at the rime the purchasing body tenders final payment to the bidder.