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Home My WebLink About22-Public Services >- -' " CIlY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director Dept: Public Services Oh:::;_'~L Subject: A resolution authorizing an increase to an Annual Purchase Order with two single year renewal options, to Fourth Street Rock for disposal of street sweeping materials, Date: January 23,2001 Council Meeting Date: February 20, 2001 Synopsis of Previous Council Action Reso 2000-89 Adopted 4/17/00 Recommended Motion: Approve resolution ~JIIJ Lynn Merrill Contact person: Lynn Merrill Phone: 5140 Supporting data attached: Ward: All FUNDING REQUIREMENTS: Amount: $21,000 Source: 527-414-5179 DumplWaste Fees Finance Council Notes: Agenda Item NO.J.a- ~/J./)/IJJ -_.' .. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT A resolution authorizing an increase to an Annual Purchase Order with two single year renewal options, to Fourth Street Rock for disposal of street sweeping materials. Back~ound The Street Sweeping unit of the Public Services Refuse Division sweeps approximately 1200 miles of curbed streets each month, lbis sweeping generates about 3,000 tons of sand and debris each year, In the early months of 1997, a search was conducted for alternate methods to dispose of material generated by our street sweeping operation other than the County landfill.. A letter of quotation was received from Fourth Street Rock Crusher on March 11, 1997 for disposal of inert waste materials, After a trial period beginning on April 29, 1998, it was determined that street sweeping materials taken to Fourth Street Rock in San Bernardino could be screened, separated and the inert materials disposed of on their site, Street sweepings are hauled to their facility and placed in a stockpile for processing and separation of debris at a later date. When enough material is accumulated, Fourth Street Rock moves the material to their screening plant to separate organic material, bottles, plastic and other trash from the soil and sand. The trash is then placed in a City provided roll off bin for disposal at the landfill and the balance of the material is then disposed of at Fourth Street Rock, lbis operation has continued for the last few years and has worked well, Fourth Street Rock has determined it is possible to accept all of the material in their pit operation and have offered to accept all of the street sweeping material at $20.00 per ton, lbis amounts to a $9.32 savings per ton rather than hauling the material to a landfill, lbis does not include additional savings of time and equipment to dispose of sweeping material in the City compared to hauling everything to the landfills. Fourth Street Rock is the only facility in this area that offers this process of operation utilizing the materials generated by the City's street sweeping operation; therefore, is considered a sole source provider, Savings is approximately $28,560 per year when compared to sending this material to the County landfill, The approved budget for FY 00/01 includes funds for County landfill charges to dispose of material generated by street sweeping operations, Authorization increasing this purchase order will result in savings for disposal costs and diversion of material away from the landfill, Financial Impact The approved FYoo/Ol budget included the total amount of $45,000 in the Public Services Department, Refuse Division DumpIW aste Fees, 527-414-5179; the original purchase order was in the amount of $24,000, The funds for this increase to the original purchase order is in the remaining balance of that account in the amount of $21,000, Recommendation Adopt the resolution. -_I ( \ - ('- .- ('- .- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~(Q)[P)W Resolution No. A RESOLUTION OF lHE CITY OF SAN BERNARDINO AUlHORIZING AN INCREASE TO AN ANNUAL PURCHASE ORDER WIlH TWO SINGLE YEAR RENEWAL OPTIONS, TO FOURlH STREET ROCK FOR DISPOSAL OF STREET SWEEPING MATERIALS. BE IT RESOLVED BY lHE MAYOR AND COMMON COUNCIL OF lHE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Fourth Street Rock processes, separates and disposes of inert materials generated from the City's street sweeping operation; that the purchase order be increased by $21,000 to a "not to exceed" amount of $45,000; and, pursuant to this determination, the Purchasing Manager is hereby authorized and directed to increase the Purchase Order by $21,000 to said Fourth Street Rock for disposal of street sweeping materials, This Annual Purchase Order and future year renewal options shall be contingent upon funds being approved in the City's Budget for this service, SECTION 2. The authorization to execute the above referenced is rescinded if it is not issued within sixty (60) days of the passage of this resolution, IIIII I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I IIIII January 22, 2001 - --I (- 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 (: 27 28 ("- ,- 1 2 3 4 5 6 A RESOLUTION OF TIlE CITY OF SAN BERNARDINO AUlHORIZING AN INCREASE TO AN ANNUAL PURCHASE ORDER WITIl TWO SINGLE YEAR RENEWAL OPTIONS, TO FOURTIl STREET ROCK FOR DISPOSAL OF STREET SWEEPING MATERIALS. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2001, by the following vote, to wit: 7 Council Members: Ayes N'lYs Abstain Absent ESTRADA LIEN McGINNIS SCHNETZ SUAREZ ANDERSON McCAMMACK. Rachel Clark, City Oerk City of San Bernardino The foregoing resolution is hereby approved this day of , 2001. Approved as to form and Legal content; James F. Penman, City Attorney Judith Valles, Mayor City of San Bernardino (l e ~ January 22, 2001 2 - , . ~ ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): L -2..D-()\ Item # '7..:z. Vote: Ayes 1-'1 Nays B Abstain Change to motion to amend original documents: Resolution # ?.CD \ - 4 L .e- Absent-e-- Reso. # On Attachments: -==-- NulVVoid After: L\ - 23 -() \ Contract term: Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date: See Attached: ~ Date Sent to Mayor: 2-2\- () \ Date of Mayor's Signature: 2- "ZL-<.;:) \ Date of ClerklCDC Signature: 2-2'3 -0 \ Reso. Log Updated: ~ Seal Impressed: ~ Date MemolLetter Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: =- Date Returned: See Attached: -=- See Attached: -=: Request for Council Action & Staff Report Attached: Yes / Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By No ~ By No -L By No ,/ By No 7 By Copies Distributed to: City Attorney / Parks & Ree. Code Compliance Dev. Services EDA Finance / MIS Police Public Services /' Water Others: Notes: BEFORE FlLING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contraet Term. etc.l Ready to File: /)"\.. Date: ?-<.Io-O\