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CITY OF SAN BERt(:RDINO - REQUEST OR COUNCIL ACTION
From:
Fred Wilson
Assistant City Administrator
Subject: Authorize contract with
Kenyon Crabtree for consultant
services.
Dept:
DaU: July 31, 1992
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
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Signature
Conuct person:
Supporting data attached: yes
Fred Wilson
Phone:
5122
Ward:
FUNDING REQUIREMENTS:
Amount: $37,600
Source: (Acct. No.) 001-225-55486
(Acct. Descriotion)
Finance;#// A:;;~-'
Council Notes:
75.0262
Agenda Item No.
II:)
CITY OF SAN BERtCRDINO ... REQUEST QR COUNCIL ACTION
STAFF REPORT
The city is present1y in the process of imp1e~enting a Mobi1e Data
System and needs to obtain the services of a qualified consu1tant
with expertise in this high1y technical field to act as Mobile Data
Systems Project Manager and guide the process to a successful
completion. Mr. Kenyon D. Crabtree of The Communications Group has
these qualifications. Mr. Crabtree has served in this capacity for
a simi1ar project inv01ving the cities of Ontario, Montc1air and
Chino and was high1y recommended.
His duties wi1l inc1ude coordinating all aspects of the
insta1lation project with Motorola, obtaining the necessary FCC
1icenses, deve10ping a time1ine and estab1ishing critica1
mi1estones in concert with Motor01a, the County of San Bernardino,
PRC and Tiberon (software vendors) and the city's MIS Division,
coordinating microwave interconnects and hardware equipment
insta1lations on Litt1e Mountain, Jurupa and Sunset Mountain sites.
He will a1so provide training to City staff throughout the
project's phases to accomplish successfu1 implementation of the
mobi1e data system. Mr. Crabtree wi11 be reimbursed on an hourly
basis for his services at a not-to-exceed amount of $37,700. The
1ength of the contract is anticipated to be one year and wi1l
terminate upon final City acceptance of the MDT system.
It is recommended that the resolution be adopted.
75.0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
BXECUTION OF AN AGREBMENT BY AND BBTWEEN THE CITY OF SAN BBRNARDINO
AND KENYON D. CRABTREB, CONSULTANT, DOING BUSINESS AS THE
COMMUNICATIONS GROUP, FOR SERVICES RELATING TO MOBILE DATA SYSTEKS
PROJECT MANAGER SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor is hereby authorized and directed to
execute on beha1f of the City an agreement by and between the City
of San Bernardino and Kenyon D.
Crabtree,
Consultant,
doing
business as the Communications Group, for services in connection
with imp1ementation of the City's Mobile Data Systems Project.
SECTION 2. The authorization to execute the above-referenced
agreement is rescinded if the parties to the agreement fail to
execute it within sixty (60) days of the passage of this
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day
of
, 1992, by the following vote, to wit:
Councilmembers
AYES
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ABSTAIN
ABSENT
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
,
,
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RESOLUTI~ETWEEN THE CITY OF SAN ~ARDINO AND KENYON D.
CRABTREE ~NSULTANT, dba THE COMMuN'~TIONS GROUP
City Clerk
The foregoing res01ution is hereby approved this
day of
, 1992.
w. R. Ho1comb, Mayor
City of San Bernardino
Approved as to form
and 1egal content:
JAMES F. PENMAN
City Attorney
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1 A G R E E MEN T
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3 THIS AGREEMENT, made and entered into this day of
4 , 1992 by and between the CITY OF SAN BERNARDINO, a municipal
5 corporation ("City") and KENYON D. CRABTREE, doing business as The
6 Communications Group ("Consultant"):
7 WITNESSETH
8 WHEREAS, the city is in the process of implementing a Mobile
9 Data System: and
10 WHEREAS, the services of a qualified consultant is needed to
11 act as Mobile Data Systems Project Manager to assist in the process
12 of imp1ementing a mobi1e data system:
13 NOW, THEREFORE, the parties hereto agree as follows:
14 1. Consu1tant agrees to:
15 a. Develop a timeline and establish critical
16 paths and milestones in concert with Motorola
17 Project Management for full Data System
18 Implementation.
19 b. Work in concert with San Bernardino County 800
20 MHz Communications Group to coordinate
21 time1ine staging, installation, and
22 interconnection to County microwave services
23 at Litt1e Mountain, Jurupa, and Sunset radio
24 sites.
25 c. Host site imp1ementation (NCP1000, FarScan,
26 PRC switch software) : microwave imp1ementation
27 (City Ha1l site): microwave implementation
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d.
(Litt1e Mountain radio site): mobi1e data
transmitter subsystem imp1ementation (Jurupa):
mobile data transmitter subsystem
imp1ementation (Sunset).
Review and approve acceptance test plans and
installation quality checklists for site
insta1lations, system functiona1ity and
coverage guarantees.
Interface with Motorola Data Division, PRC and
City's Management Information Systems to
develop and implement the CAD-Host Interfaces.
Work with City, Motorola, County of San
Bernardino and other vendors and participating
agencies to establish and maintain a suitab1e
pace of work on the project.
Coordinate and attend meetings(s) between City
officials, projects persons, interested
agencies and vendors.
Develop reports to project consultant
(Omnicom, Inc.) identifying project status and
adherence to milestones.
Provide periodic reporting of progress on
project to city (period and method to be
determined. )
Deve10p an "After Action Report" at the
completion of the project, identifying project
implementation history, fina1 status, and
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1 recommendations for future system
2 improvements.
3 k. Provide for training of city staff re1ative to
4 Mobile Data System implementation.
5 2. city shal1 compensate consu1tant at the rate of $92 per
6 hour payab1e month1y upon receipt of a statement from consultant
7 describing work performed that month for a tota1 amount not to
8 exceed Thirty seven thousand six hundred dol1ars ($37,600).
9 3. The term of this agreement is from August 18, 1992 up to
10 and including August 18, 1993. This agreement may be extended on
11 a month-to-month basis for a maximum of twelve (12) additional
12 months upon written consent of the consu1tant to said extension and
13 the approval thereof of the city Administrator. Either party may
14 terminate this agreement for any reason upon fifteen (15) days
15 written notice to the other.
16 4. For a11 purposes of this Agreement, consu1tant shall be
17 an independent contractor and shall not be considered as an
18 emp10yee of the City.
19 5. Consultant agrees to defend, indemnify, save and hold
20 City, its-officers, agents and employees harmless from any claim or
21 suits that may be brought by third persons on account of personal
22 injury, death, or damage to property, or a property or business or
23 personal interest, arising from any negligent act or omission by
24 consultant while performing service under this agreement.
25 6. Any notice to be provided from one part to the other
26 under this agreement shall be deposited with the United States
27 Postal Service, postage prepaid and addressed as follows:
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AGREEMENT twEEN CITY OF SAN BERNARDI ~ AND KENYON D. CRABTREE,
CONSULTANT~ba THE co~rnUNICATIONS GROUP.
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TO THE CITY:
TO THE CONSULTANT:
city Administrator
city of San Bernardino
300 North "0" Street
San Bernardino, Ca 92418
Mr. Kenyon Crabtree dba
Communications Group
1863 Montgomery Dr.
vista, CA 92084
Nothing in this paragraph shall be construed to prohibit the giving
of such notice by personal service.
6. This agreement shall be governed by the laws of the
State of California. It constitutes the entire Agreement between
9 parties regarding its subject matter.
If any provision of this
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agreement is held by an court to be invalid, void or unenforceable,
the remaining provisions shall nevertheless continue in full force.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day and date first above shown.
City of San Bernardino
BY:
W. R. Holcomb, Mayor
COMMUNICATIONS GROUP
BY:
Kenyon D. Crabtree
Consultant
ATTEST:
BY:
City Clerk
Approved as to form
and lega1 content:
JAMES F. PENMAN,
25 City Attorney
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BY:
CA~
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