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Home My WebLink About09-Risk Management CITY OF SAN BER~RDINO - "'"" REQUEST ~R COUNCIL ACTION Dept: Risk Management Subjsct: CITY OF SAN BERNARDINO Upgrading of Underground Storage Tanks - Staff Report F!om: Victor F. Lorch Date: August 5, 1992 Synopsis of Previous Council action: None Recommended motion: 1. Recommend the Staff Report "City of San Bernardino, Upgrading of Underground Storage Tanks" be received and filed. 2. Recommend the Purchasing Agent be authorized to enter into a negotiated purchase to remove the underground storage tanks at Fire Stations 8, 10 and the Fire Shop, in accordance with Municipal Code_3~04.070 I. Contact parlon: Victor F. Lorch Phone: 384-5308 Supporting data attached: Yes W.rd: FUNDING REQUIREMENTS: Amount:~40.000.00 Source: (ACCT. NO.) 001-201-53173 (ACCT. DESCRIPTION) Underground Stor~nk removal Fln.nc~4IA ~~ Council Not.l: A __~.....I_ 1&__ "1_ q -CITY OF SAN BER~RDINO - REQUEST Q,R COUNCIL ACTION STAFF REPORT The city of San Bernardino must Environmental protection Agency (EPA) Underground storage Tanks (USTs) groundwater. The city currently owns/operates 21 USTs at ten (10) locations throughout the city. They range in age from four years to in excess of 25 years. comply standards do not with State for ensuring contaminate and our the The regulations provide that all tanks installed prior to 1984 must be upgraded to--and all new tanks must meet--a stringent new standard, which includes: a. monitoring systems to detect unauthorized release; b. spill/overfill protection; c. secondary containment and line leak detection for piping i and d. cathodic corrosion protection and inner lining. These requirements are time-phased based upon the age of the tanks, with a final completion deadline of 1998. Additionally, until complete compliance is achieved, each tank must be tested annually to assure no leaks exist in either the tanks themselves, or in the associated piping. When leaks are detected, repair must be accomplished immediately. Exact costs to upgrade each tank cannot be accurately determined until the project is formally placed for bid. Costs can be expected to vary with each facility and condition. Should soil contamination be discovered adjacent to the tanks, required cleanup can drive the overall costs to astounding heights. USTs are subject to permits/fees imposed by the San Bernardino county Department of Environmental Health Services (DEHS) , the South Coast Air Quality Management District (SCAQMD), and the State Board of Equalization. A fee planning schedule was provided by Risk Management to the departments concerned for budget planning in FY 92-93. Annually, both the Fire Department and Public works/Engineering (central Garage) have requested funds for UST upgrading, but these have either been denied or reduced. For this fiscal year (92-93), $40,000 has been identified in the Fire Department budget for this purpose. The "time-phasing" requirements--alluded to above--allow us to partially upgrade our existing tanks. Leak detection/monitoring, and spill/overfill protection on each tank must be accomplished by a specific date, depending upon the age of that tank. The cathodic corrosion control and the inner lining may be deferred--but must be accomplished by December 1998--or the tank must be removed. The Fire Department is proposing the ultimate removal of the USTs at stations 3, 5, 6, 8, 10, and the Fire Shop; thereafter locating two above around tanks at Station 3 and at station 6. The central "-' -- "'-..../1 Fire station must be upgraded spill/overfill protection by cathodic protection and inner with leak detection/monitoring; and the end of 1993, and ultimately, lining or removal by 1998. At the Central Garage, the five (5) oil/hydraulic fluid tanks must be at least partially upgraded by the end of 1992. The four (4) fuel tanks are in compliance until 1998. A comprehensive staff study (from which this Report was extracted) , along with appropriate back-up material, is attached. --. "-' v CITY OF SAN BERNARDINO UPGRADING OF UNDERGROUND STORAGE TANKS A study prepared by the Risk Management Division August 1992 \....- .............. THE PROBLEM The city of San Bernardino must comply with State and Environmental Protection Agency (EPA) standards for ensuring our Underground storage Tanks (UST's) do not contaminate the groundwater. FACTORS BEARING ON THE PROBLEM city Owned/Operated UST's: The City currently owns/operates 21 Underground storage Tanks at ten (10) locations throughout the city (See Attachment 1). They range in age from four years (Station 11) to in excess of 25 years (station 10). A synopsis and graphic display of the compliance status on each location is at Attachments 2 and 3. The Law: Enacted in 1985, the State law, which closely parallels EPA directives, regulated all underground storage facilities of "hazardous substances," which included our concern--"petroleum products." All tanks installed prior to 1984 must be upgraded to --and all new tanks must meet--a stringent new standard. Included in this standard were: a. monitoring systems to detect unauthorized release; b. spill/overfill protection; c. secondary containment and line leak detection for piping; and d. cathodic corrosion protection and inner lining. These requirements were time-phased based upon the age of the tanks, with a final completion deadline of 1998. Additionally, the law required handlers to DEMONSTRATE FINANCIAL RESPONSIBILITY TO COVER THE POTENTIAL COSTS TO CLEAN UP A CATASTROPHIC SPILL. Because we handle in excess of 10,000 gallons annually, THIS AMOUNTS TO $1 MILLION for the city of San Bernardino. Penalties for non-compliance can be quite sUbstantial--up to $10,000 per tank per day. Attachment 4 is a DEHS draft of a newsletter outlining the requirements. Permit/Fee/Tax Requirements: UST's are subject to permits/fees imposed by the San Bernardino County Department of Environmental Health Services (DEHS), the South Coast Air Quality Management District (SCAQMD), and the State Board of Equalization. Included as Attachment 5 is a fee planning schedule which was provided to the departments concerned for budget planning in FY 92-93. 1 '-" ,.., ....) Leak Testing: until complete compliance of the standards is achieved, each tank must be tested annually to assure no leaks exist in either the tanks themselves, or in the associated piping. Even after compliance is achieved, tanks must be leak tested every five years. When leaks are detected, the repair must be carried out immediately. Expense to Upgrade: Exact costs to upgrade each tank cannot be accurately determined until the project is formally placed for bid. We have received two informal estimates for partial completion of the work. These are representative and are at Attachment 6. Costs can be expected to vary with each facility and condition. Should soil contamination be discovered adjacent to the tanks, required clean up can drive the overall costs to astounding heights. For example, during the Spring of 1990, the cost to upgrade the fuel island facility at the Yard was $56,000. Included was the installation of dual walled piping, spill/overfill protection, and leak detection devices. (Cathodic corrosion control and tank inner lining was not included and will have to be accomplished by the end of 1998.) Because the soil surrounding the tanks was found to be contaminated, the clean up costs alone at the Yard fuel facility exceeded $80,000. These unforeseen expenses were incurred only after the adjacent soil was tested for contamination--which is required whenever upgrading is carried out. Lack of Available Funds: The city's budgetary plight is well documented. Annually, both the Fire Department and Public Works/Engineering (Central Garage) have requested funds for UST upgrading, but these have either been denied or reduced. For this fiscal year (92-93), $40,000 has been identified in the Fire Department budget for this purpose. DISCUSSION The city is in a difficult position. On the one hand, we must meet the time-phased requirements of the State and EPA. Moreover, we must be in complete compliance by December 1998. On the other hand, our shortage of available funds is placing us in a position where we have not been able to comply, and are thereby facing possible penalties. Additionally, the annual permit/fee requirements will continue, and more than likely increase, as they have for the past three years. The "time-phasing" requirements--alluded to above--allow us to partially upgrade our existing tanks. Leak detection/monitoring, and spill/overfill protection on each tank must be accomplished by a specific date, depending upon the age of that tank. The cathodic 2 - '- /""", v corrosion control and the inner lining may be deferred--but must be accomplished by December 1998--or the tank must be removed. This lends to further discussion as to whether this option should be considered, or should total replacement be our only consideration? The Fire Department, in an effort to relieve their permit/testing/ upgrading requirements, is proposing the ultimate removal of the UST's at Stations 3, 5, 6, 8, 10, and the Fire Shop. Thereafter, to insure emergency equipment has fuel during worst case scenario-- ie: earthquake, with freeway crossings unavailable--Iocating two above qround tanks at station 3 (2121 N. Medical Center) and at Station 6 (1920 N. Del Rosa). The Central Fire Station must be upgraded with leak detection/monitoring, and spill/overfill protection by the end of 1993. At the Central Garage, the five (5) oil/hydraulic fluid tanks must be at least partially upgraded by the end of 1992. As mentioned, the four fuel tanks are in compliance until 1998. The Risk Management Division (Safety) has centralized the permitting function for the UST's and hazardous materials. Prior to annual budget preparation, Risk Management prepares a projected fee schedule and forwards it to departments concerned for inclusion in their respective budgets. Further, Risk Management schedules tank testing for the departments. Funds for testing is budgeted by the departments. Risk Management has made application with the Frank B. Hall insurance brokerage to acquire the $1 million financial responsibility coverage. The coverage, WHICH MUST BE IN THE FORM OF A DEDICATED CASH RESERVE--OR AN INSURANCE POLICY, will be required at a date yet to be determined by the EPA. RECOMMENDATION Establish a systematic plan to upgrade/replace the tanks according to the fOllowing: a. Utilizing the $40,000 available in the FY 92-93 Fire Department budget to remove the tanks at Stations 8 and 10, and the Fire Shop. b. By special allocation of the Common Council, identify additional FY 92-93 funds to permit removal of the five (5) oil/hydraulic fluid tanks at the Central Garage, and replace them with four (4) above ground tanks. c. Identify funds in the FY 93-94 budget to remove the tanks at Stations 3, 5, and 6. d. Identify funds in the FY 94-95 budget to install above ground tanks at Stations 3 and 6. 3 c o e. Identify funds in the FY 95-96 budget to remove and reinstall new tanks; OR fully upgrade the tanks at the Main Fire station. f. Identify funds in the FY 96-97 budget year to remove and reinstall new tanks; OR fully upgrade the four (4) fuel tanks at the Central Garage. g. Identify funds in the FY 97-98 budget to remove and reinstall new tank; OR fully upgrade the tank at the City Hall. h. Risk Management will continue to negotiate with Frank B. Hall brokers to assure the City meets the forthcoming deadline for financial responsibility. 4 - '- o CITY OWNED UNDERGROUND STORAGE TANKS 1. ci ty Hall 300 North D street 1 x 6260 gal Diesel 2. Central Garage 182 South Sierra Way 2 x 12,000 gal 2 x 12,000 gal 2 x 550 gal 2 x 250 gal 1 x 4000 gal Diesel Unleaded Engine oil Waste oil Hydraulic 3. Main Fire Station 200 East Third 1 x 10,000 gal 1 x 10,000 gal Unleaded Diesel Operating operating Operating Operating Operating Fluid Operating Operating Operating 4. Fire station #3 2121 North Medical Center Drive 1 x 280 gal Diesel 5. Fire station #5 1640 Kendall Drive 1 x 300 gal Diesel 6. Fire station #6 1920 Del Rosa 1 x 280 gal Diesel 7. Fire station #8 3389 East Highland Avenue 1 x 280 gal Gasoline 8. Fire station #10 502 South Arrowhead 1 x 10,000 gal Diesel 9. Fire station #11 450 East Vanderbilt 1 x 5000 gal Diesel Operating Operating Operating Inoperative/Contains some fuel Inoperative/Empty Operating Attachment 1 - Pg 1 r- .,-, 10. Fire Shop 1208 North H Street '""'" V 1 x 3000 gal 1 x 350 gal 1 x Unknown size Regular gasoline Inoperative/Empty Waste oil Operating Contents unknown Inoperative/Empty Attachment 1 - Pg 2 c ,...., v COMPLIANCE STATUS - CITY UNDERGROUND STORAGE TANKS 1. city Hall Complies with standard exceot for cathodic corrosion control and inner lining (secondary containment), which will require tank to be exposed and the above i terns accomplished by December 1998. Alternative - Removal and replacement. 2. Central Garage - The four fuel tanks have been upgraded exceot for cathodic corrosion control and inner lining (secondary containment), which will require the tanks to be exposed and the above items accomplished by December 1998. Alternative- Removal and replacement. The remaining five (5) oil/hydraulic fluid tanks must be upgraded OR removed by December 1992. 3. Central Fire station - The two (2) fuel tanks must be upgraded OR removed by December 1993. 4. Fire station #3 - The single fuel tank must be upgraded by December 1992, if retained. Recommended for removal. 5. Fire station #5 - The single fuel tank must be upgraded by December 1992, if retained. Recommended for removal. 6. Fire station #6 - The single fuel tank must be upgraded by December 1992, if retained. Recommended for removal. 7. Fire station #8 - The single fuel tank must be removed by December 1992. 8. Fire station #10 - The single fuel tank should have been upgraded by December 1990, but has not been used for the last three years and is programmed for removal. 9. Fire station #11 - Our newest station, the single tank was installed in 1988, and fully complies with all requirements. 10. Fire Shop - The three tanks--one fuel (empty, unused), one waste oil, and one unknown (abandoned) --should have been upgraded by December 1989. Recommended for removal. 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'" '" '" '" .....z ...:::l ....., ....., ....., ....., .....>'3 " " " " " ~ ~ "'~ " " '" " '" " '" " '" " '" " g; l"'>'3 l"'>'3 ~;; l"'>'3 l"'>'3 l"'1:'" ~> ~> ~> ~> '" ... ~I:'" >'3 >'3 >'3 >'3 >'3 ~..., " " I:'" ..... ..... ..... ..... ..... ..... ~~ 0 0 0 0 ~ '" z z z z .., ~ " ... ... ... ... ... '" .., ..... CO a- '" "" ;;; 0 >'3 > ..... (JQ 0 I:'" f1) Z I:'" I:'" c:: I:'" " I:'" ~ I:'" ~ 0 CO ~ CO ~ c:: z '" .., '" " ~ c:: z '" '" >'3 o ~ " .., ~ ?': n ~ I:'" ..... > z n .., >'3 ..... 3: \2 ..... z '" n ..... >'3 >< o ..., '" > z '" '" ~ g.; '" ..... z o Attachment 3 ". "'"' . - o Existing Underground Storage Tank Requirements n August 1991, California revised the law regarding the installation of new underground storage tanks (UGSTs), and monitoring of those installed prior to 1984. Below is a summary of the revised law. For more information, contact DEHS. Owners of existing UGSTs shall submit and implement a monitoring program which is capable of detecting a release from the UGST at the onset of release. A response plan must also be developed to address mitigation of any unauthorized release. All non-motor vehicle fuel UGSTs, including new oil, waste oil, and solvent tanks, must be retrofitted with secondary containment before December 22, 1998, or be removed. Motor Vehicle Fuel Tanks and Piping: Owners of single-walled fiberglass UGSTs must monitor their tanks by either: 1. Monitoring tanks at least once per month with an accuracy of 0.2 gallons per hour. The monitoring device used, commonly called a tank level monitor (TI..M), should function with a 95% probability of detection and with no more than a 5% probability of false alarm; or 2. Performing a "precision test" once per year, which is capable of detecting a release of 0.1 gallons per hour; and Performing an "inventory reconciliation" at least once per month, which is capable of detecting a release of 1.0 gallons per hour. If groundwater is between 30 and 100 feet"~ . .......~ Vadose monitoring wells, overfill protection and spill- proof fill boxes are also required. If groundwater is less than 30 feet . fill boxes are also required. . - ,!l1'oundwater monitoring wells, overfill protection and spill-proof Beginning January I, 1993, inventory reconciliation may not be used when groundwater is less than 30 feet. - .~.- A TLM must be used in this case. (continued on page4) UGST Application Hours This newsletter produced by: San Bernardino County Depanment of Environmental Health Services Hazardous Materials Management Division Editor: Greg Beach ffective immediately, applications for removing or installing underground storage tanks will only be accepted from 9:00 am to 4:00 pm Monday through Friday. Contributing Editors: B. Douglas Snyder Jim Smith Marie Svoboda Designed/Compiled by: Denise Ramsden Attachment 4 3 '. .-- ..... u ~ UGST Requirements (Continued) By December 22, 1998, all existing UGST systems must include a TLM, spill-proof fill boxes, and overfill protection. Owners of single-walled steel UGSTs must monitor their tanks using the same methods and guidelines listed for fiberglass tanks. In addition. the UGST must have cathodic protection and an inner lining installed by December 22,1998, or it must be removed. Tank systems with single-walled fiberglass piping must monitor by: 1. Monitoring at least once per hour, with a method capable of detecting a release of 3.0 gallons per hour. The device used, commonly called a "line leak detector," should function with a 95% probability of detection and with no more than a 5% probability of false alarm. After an unauthorized release is detected, the line leak detector must restrict or shut off the flow of product, or trigger an audible or visual alarm. By December 22, 1998, the line leak detector must completely shut off the pump when a release is detected. 2. Performing an annual test that will detect a release of 0.1 gallons per hour when tested at 150% of normal operating pressure. The device used should function with at least a 95% probability of detection and with no more than a 5% probability of false alarm. Tank systems with single-walled steel piping must monitor by following all guidelines and methods listed for fiberglass piping. In addition, the steel piping must be retrofitted with secondary containment and cathodic protection by December 22,1998. All piping which carries hazardous substances with a value less than atmospheric pressure must monitor at least once every three (3) years. The method used must be capable of detecting a release of 0.1 gallons per hour, with a 95% probability of detection and with no more than a 5% probability of false alarm, at a minimum of 40 psi. Permit by Rule ny facility that treats hazardous wastes in California is required to obtain a permit. Because of the often lengthy and complex procedures to permit these facilities, the California Department of Toxic Substances Control (DTSC) has adopted a new "permit by rule" (PBR) process into the regulations. Some of the general waste streams for which a PBR will be necessary include: aqueous waste containing metals, sludges, dust, solid metal workings, special wastes, used oil, and/or oiVwater separation sludge. In order to use the PBR procedures, the following requirements must be met: Complete an initial facility-specific notification form (DTSC Form 8462A) by April I, 1992, or 60 days prior to the first treatment of hazardous wastes. Complete a unit-specific notification form (DTSC Form 8462B). Provide documentation of notification to local authorities. Complete certification of financial responsibility (DTSC Form 8113). Provide proof of waste reduction program cenification. Pay required fees. For a copy of the above DTSC Forms, or for more information, please contact the "Permit by Rule Duty Officer," at (310) 590-4868. 4 o 0 Choosing a Contractor for UGSTs Most businesses have little or no experience installing or removing underground storage tanks. By investing a little time and effort in finding a contractor, the process can become less aggravating. When looking for a contractor, be sure to call several contractors, not just one or two. Chances of fmding a good contractor are much better when time is spent iIlvestigating their backgrounds and asking specific questions. At the minimum, be sure to: II' Make sure they have the appropriate contractor's license. II' Ask for references and check them. II' Contact the Better Business Bureau. The Department of Environmental Health Services has available, a list of contractors and a checklist of requirements for tank installation or removal. ~..e... \c.:."~",,,\ Motor Vehicle Fuel Requirements forvUGSTs ~ Additional Regs by 1998 UGST Single-walled Fiberglass Regulations for all tanks Additional regulations: Groundwater 30-1 DO' Groundwater 0-30' Single-walled Steel Regulations for all tanks Additional regulations: Groundwater 30-1 DO' Groundwater 0-30' Pressurized Product lines Single-walled Fiberglass Single-walled Steel Present. Inventory Reconciliation. Precision Test Monitoring Program Response Plan Vadose Wells, Overfill Protection. Spill-proof Fill Boxes Groundwater Wells. Overfill Protection, Spill-proof Fill Boxes Inventory Reconciliation. Precision Test Monitoring Program Response Plan Vadose Wells, Overfill Protection, Spill-proof Fill Boxes Groundwater Wells, Overfill Protection, Spill-proof Fill Boxes Line Leak Detector Precision Test Line Leak Detector Precision Test . Additional Regs by 1993 Tank Level Monitor, Spill-proof Fill Boxes, Overflll Protection Tank with groundwater above 30 feet must use a tank level monitor for the inventory reconciliation Tank Level Monitor. Cathodic Protection & Inner Lining, Overfill Protection, Spill-proof Fill Boxes. or replace to new tank standards Tank with groundwater above 30 feet must use a tank level monitor for the inventory reconciliation Line Leak Detector must completely shut down pump Must be replaced to meet new piping standards All single-walled non-motor vehicle fucltanks must be retrofitted with secondary containment or be removed by December 22, 1998. (Waste oil and solvent tanks included.) .Manual inventory reconciliation will not be allowed after 1998 5 ;-J...;I (-01'< 0'" ,.<=> ...l I ~. f-:U 00 f..,...::I c: '" (-0 ~~ ~I t3 ~Ir:t .; -, n " ~H .1 III ~. -1Ft n .. 3'" ~'" :>.11.. 3z 0"" .: ,., " ~c: (~ .U ,c: ::> <0 ~ ,,~ .0 0(-0 ~;:i '" oJ::' ~ '" -" , P-: ~ "J ....l <> JZ \"'i ..:T. 01' I.-I ~. .01 )'.1 'fl. ,.... '-' . . '" . . : <!!J o o o o . N ... :<:~ ~ '" " ..; :z; ;1j ~ . III '" " H H ::l U 4- ,. N . o . N ,. ,. :l! .. H H lJ .1 ., " .., -I 01 ", ," 01 LI 01 ~I LI f-. '" tJ f-. ., <, ~; -~ '" o .. o o .., S ~uamq:re~~V ~ - .. -", ~ - .. - ~ '" o o o .. .. . o!> o o . .. o o . . '" ~ ~ . ~.. . III l:l o :< U H o-l .. '" .. ::> . I'< - - o . '" " ~ ~ '" o o w o o o o .. ~ ~ t ~ ~ '" <> ~ H ... . .. .. .. ... o<!!J .. o o .. o o . . .. .. . :z; H ~ ~ H ... :i! H :.: .... ~, o o '" - .. o ~ '" o o .. . o .. . o o - . o N .. . .. .". - .. ~ . . o o o (paulqmo~ suol~s~oI IIV). o .. ~ o o .. o o . ~ . o ~ .. .. .. o . .. .... ... l:! H ... .... '" .... '" o o .. o o . ~ .. .. .. o . .. '" ... l:! H ... '" <> I o '" '" .... o o .. o o . ~ .. .. .. o . .. o o .. '" 'It f:! H ... ~ lil Jj <> o N en .... o o . ~ . N . o . N o .... .. l:! H ... <> i~ ..; III '" N o '" o o .. o o . o o . ~ .. .. .. o . N .... .... ... l:! H ... .... ::l ::! '" <> ~ o '" '" . .. .. .. .. .. . o ~ .. , I " , . . . . III H '" ::l H III ~ III '" U H :> '" '" III U H ,~ '" ::> P, .. .. .. ",. .. .. .. .. .. .. o .. III .... '" ~ .... III ~ III U :> III ~ I'< III ~ ~ ~ o III '" .., '" " " " . . . .. . o . o. .. '1: E' n E. , z o H .... ..: U o " " ;r:" U" i5~ ~ , .u _~: 2: .. '" o "' " o .... .-4 '" '". " ,: N WOII 'j' ::l 0 0')0 0 ".. UJ:t " .0., :i ,: "'.. 0 .r:: 0 '(j u z " .. 0 "' ,,- .. ..", "oC oL '" u "' U J:: n...o rlZ'" . (., C ~ 'i~ ~ .. IIi ,I C" I 11('1 ctJ ,., IILI. .. .tl:) 0 ~1..l'H P. \U :', .d III '-1 U III..,. .. " ~I~ a.J o " lf~ _ Cd a. ::l 00_ a' M,' 1"1 "I C', ~; .,j 0" ". ,., .,I'U QI III . I Ul n .,' Cd :>.0 u 10 II tI )": Q.I 11 ~~ ~ X .~~ I IQ.J i.. I' 0 ..:; ~ I cl::1fI'U t.IJ f-I w.~ QI II ~ U~ u 1<... 'l-I..W -~" ~ ~ 'U.... ~I III I~ "0 L '" " :. 0 U 1-' -....1 as ~ ;-. .-4 ::1.-1 II p. 0.... " U.....1l ".. " 0:3 " CU.~ .... I.J II QI 0 0".4 I-J ).4 Z'O aI t.J "t) u CU 'f. Ul P I " C.'"' U SAN BERNARDINO CITY FIRE DEPARTMENT MEMORANDUM To: D IC Dickerson From: B/C Zikratch Subject: In Ground Fuel Tanks Date: November 7. 1991 Approved The San Bernardino Fire Department must comply with State and ( EPA ) standards for ensuring our underground storage tanks do not contaminate the groundwater. All tanks installed prior to 1984 must be upgraded to the new standards by 1998. Until complete compliance of the standards is achieved, each tank must be tested annually to assure no leaks exist in either the tanks themselves, or in the piping. After compliance is achieved. tanks must be leak tested every five years. The Fire Department in an effort to relieve their permit/testing upgrading requirements, has proposed removal of the tanks at Stations 3, 5, 6, 10, and the Fire Maintenance Shop. Two above ground tanks would be installed at Stations 3 and 6. In addition to the above proposal there are five other tanks that must be removed..They are the emergency generator tanks at Stations 3, 5, 6. and 8, plus the waste oil tank at the shop. Attachment 6 a. o - I . --' UPGRADE/REMOVAL STATUS OF FIRE DEPARTMENT TANKS 1. The two tanks at the shop should have been removed by December 1989 2. The tank at Station 10 should have been removed by December of 1990 3. The tank at Station 8 should have been removed by December of 1990 4. The tanks at Stations 3, 5, and 6 should be removed by December 1992 5. The tanks at Station 1 must be upgraded by December 1993. It has been suggested that new tanks be installed because by 1998 they would be about 15 years old and would probably be leaking. 6. The tank at Station 11 fully complies with all present requirements. ESTIMATE FOR MEETING REQUIREMENTS See Attachment In addition to the attachment, if we would decide to replace the two tanks at Station 1 they would cost about $70,000 \ ~~~~ .l~';...~;u,~~;:~~~.~~~,.,!!~,'i.: ...~...:,~~, .'\.J,"'r:;"*l-L~f,\..,:.~.:"'.~:t~:":',;::i . -_' .. H;'._ , .. ".-._ -,~. . '.'C, .. . ~ -. "-' ere - y~ October 30, 1991 Page 1 of 5 A Gt?oJogicaJ ~yslCms L\'oJuatiolJ CompaJ~v city of San Bernardino Fire Department 200 East Third Street San Bernardino, CA 92410 Tel# (714) 384-5286 Fax# (714) 384-5470 Attn: Mr. Gary Zikratch Re: Fuel Tank Project Dear Mr. Zikratch; Our quotes for various work at the City of San Bernardino Fire Stations are as follows: station '1 - 200 East Third street precision test the 10,000 gallon diesel and the 10,000 gallon gasoline tanks. This would require both tanks to be filled to within six (6) inches of the top of the fill pipe at least 12 hours prior to testing and the area barricaded so no vehicles can drive within 15 feet of the tanks. Price: $300.00 each Total: $600.00 station '3 - 2121 North Medical Center Drive Remove the 280 gallon diesel tank and the 55 gallon gasoline drum. Price: $4,500.00 One or two bushes may have to be removed next to the gasoline drum. We will try to work around them, but, cannot be held liable for damage to shrubbery should it occur. Install one (1) 2,000 gallon above ground Trusco Double Wall Diesel Tank. Price: $24,310.00 , o --- , , '-' Page 2 of5 station '5 - 1640 Kendal Drive Remove the 280 gallon diesel tank and the 55 gallon gasoline drum. Price: $4,500.00 station '6 - 1920 Del Rosa Remove the 280 gallon diesel tank and the 55 gallon gasoline drum. Price: $5,000.00 Install one (1) 2,000 gallon abeve ground Trusco Double Wall Diesel Tank. Price: $24,310.00 station '8 - 3398 East Highland Avenue Remove one (1) 280 gallon gasoline tank. Price: $3,500.00 Does not include damage or replacement of grass and cement curbing or removal and replacement of propane tanks and concrete pad. station '10 - 502 South Arrowhead Remove the 10,000 gallon diesel tank. Price: $9,500.00 o ~ -......Ii Page 3 of5 I'ire Shop - 1208 "K" Street Remove the 3,000 gallon gasoline tank and the 350 gallon waste oil tank. Price: $6,500.00 Install a 500 gallon above ground Trusco Double Wall Waste oil Tank with air diaphragm pump. Price: $11,675.00 TANlt REMOVALS: We will furnish the labor and materials to accomplish the listed work under the included warranties and conditions. 1. Acquire all necessary permits in order to be in regulatory compliance. 2. Excavate tank areas and remove all piping. 3. Triple rinse tanks and dispose of rinsate as hazardous material under manifest. 4. Degas tanks in accordance with S.C.A.Q.M.D. rules. 5. Remove tanks from excavation and transport to an appropriate facility. 6. Remove soil samples from beneath the tanks and piping as directed by the Health Department Inspector and transport under a chain of custody documentation to an approved lab for analysis. 7. Backfill excavation with imported granular material and compact. 8. Replace asphalt or concrete as required. c .-.. 'v Page 4 of .5 The above quote is based upon and/or subject to the following: a. Normal excavation. Should we encounter rock, high water table, conduit, old concrete, utility lines, concrete holddowns, metal strapping, etc., the cost to remove, repair, replace or relocate shall be an extra to the job. b. Removal of any residual product shall be an extra cost to the contract. c. No test borings are included. d. If any governmental agency confirms the presence of hazardous material which migrated from the tank or associated piping, this proposal is null and void and Geo-Sec will then operate on a time and materials basis only. e. Does not include a double excavation, when contamination is revealed. f. Does not include security fencing. TANK INSTALLATIONS: 1. Install steel reinforced concrete pad and berm with shutoff drain valve to drain water build-up. 2. Install Trusco Double Wall Super Vault. 3. Install diesel dispensing package with decals. 4. Install air diaphragm pump and decals on waste oil tank. 5. Run electric to diesel tanks and air to waste oil tank. 6. Install up to nine (9) bumper posts around each tank. 7. Test each system. ~ . o - v Page 5 of .5 We trust that this proposal meets your current requirements. If the proposed scope of services are acceptable, please sign, date, and return this proposal as your formal authorization to proceed. Should you have any questions regarding the above quote, please contact Jim Tharp at (714) 885-7072. Th~nk d~ tTharp Engineer This proposal is acceptable and Geo-Sec is authorized to proceed. By Name (Please Print) Signature Date - - i!!!E RAfiEC . - . ENGINEERING. .~ INC. -- ....) - : - -- -- April 30, 1992 File No. 0430-01 22911 Savi Ranch Parkway' Yorba Linda. CA 9268, (714) 283-0250 FAX (714) 283-0251 Mr. Jerry Hodgson CITY OF SAN BERNARDINO 300 N. "D" Street Room 427 San Bernardino, California 92418-0001 Subject: Tank Removal Budgetary Figures Site: Fire Station # 3, 5, 6, 10 Dear Mr. Hodgson: Per your request, we are presenting figures to remove the tanks at the above sites. The basis of the figures assume that the first three sites will be treated as one site. Fire Station # 10 will be treated as one site. Scope of work Fire station # 3, 5, and 6: Two days One day One day One day - Uncover tanks at the three sites. Pull tanks at the three sites. - Backfill and compact the three sites. - Asphalt cover the three sites. Assuming no contamination $ 7,800.00 per site X 3 $ 23,400.00 Scope of work Fire Station # 10: One day - Uncover the tank and lines. One day - Remove tank and lines. One day - Backfill and compact. One day - Asphalt cover the site. Assuming no contamination: $ 12,720.00 Attachment 6 b. General Engineering Contractor. Class A. Lie. #539261 o , "..; April 30, 1992 File No. 0430-01 Includes plans, drawings, permitting AQMD notification for 1166. Does not include costs for shoring or wet hole operations. Otherwise turn key. We trust these figures will allow you realistic levels with which to budget. Our total figures were derived at cost plus 25%. It is wise to consider some contingency for low impacts of contamination. If we can be of benefit to bid on this or other work, we would appreciate it, Please contact me at (714) 283-0250. 8EC,E~~RING' cW t: \ ) ) lNt rphy President ERM/tm sbfdbid f' ~ o TODAYS FUEL STORAGE SOWTION Aboveground storage that is environmentally safe and convenient. Feel secure as you store and dispense from: ENVlRD-VAULT provides security with its tank/vault/tank construction. Two steel tanks (designed for containment) and six inches of concrete (designed for impact protection), provide a virtual "fuel fortress." ENVIRD-VAULT offers the most cost effective means of dispensing fuel in todays highly regulated storage tank market. 'I .,~:I ,'.;. .<~.:. ~ . , . - . . .....:"'s".,, FLAMMABLE .'~:'~~J1':i .. _,,~__...__,~t>'1:" ~ ",- --".----> . ...: ::;;;'-",<~ )::,Y:~: ---..-...-...... - ~IIVI"'U=VAU.... - c ,...... v . CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM TO: }lAYOR AND COMMON COUNCIL FROM: VICTOR F. LORCH, DIRECTOR OF RISK MANAGEMENT SUBJECT: NEGOTIATED BID VS BIDDING PROCESS DATE: August 14, 1992 COPIES: Shauna Clark, City Administrator; Fred Wilson, Asst. City Administrator; James Penman, City Attorney; Diane Roth. Deputy City Attorney; Jerry Hodgson, Safety Officer; Dean Meech, purchasing The question arose during the Agenda Briefing as to why \"e are utilizing a negotiated purchase vs formal bid. Section 3.04.072 sub section I, page 108 (attached) entitled Powers and Duties - permits a negotiated bid under certain circumstances when the City is not able to develop descriptive specifications. In this case, it is anticipated that there may be contaminated soil which way require removal and/or decontamination. It is difficult to provide detailed specs relative to the amount of material to be removed until the excavation has occurred. In addition, EPA has mandates regarding timely removal of contaminated soil precluding the formal bidding process at that time. The negotiated bid process will allow us to respond quickly to t~e problem and explore options most economical to the City. It is therefore, recommended that a negotiated purchase ce authorized whiCh would permit the purchasing agent to negotiate these issues in advance. 1F? o ""' v . ANCE place stated in the public notices. A record of the bids received shall be available for public inspection after bids have been opened, indicating the amounts bid by the various bidders and the basis for awarding .the contract or purchase order if other than the lowest bidder. Such list shall be available for thirty days after the award has been made. E. Rejection of Bids. At its discretion, the Mayor and Common Council shall have the power to reject any and all bids presented and readvertise for bids. F. Award of Contracts. Contracts shall be awarded by the Mayor and Common Council, by resolution, to the lowest and best bidder except as otherwise provided herein. G. Tie Bids. If two or more bids received are for the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of readvertising for bids, the Mayor and Common Council may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opemng. H. Performance Bonds. The Mayor and Common Council shall have authority to require a performance bond before ex- ecutmg a contract in such amount as it shall find reasonably necessary to protect the best interests of the City. If the Mayor and Common Council require a performance bond, the form and amount of the bond shall be described in the notice inviting bids. I. Negotiated Purchases. At the discretion of the City Admin- istrator, the Purchasing Agent may authorize the purchase of technical or specialized supplies or equipment by com- petitive negotiation when: I. The supplies or equipment are such that suitable tech- nical or performance specifications are not readily available: 2. The city is not able to develop descriptive specifications: 3. The quality of the supplies and equipment cannot be accurately determined by reference to their specifica- tions alone: 4. Such a method of purchase would be more advantageous to the city; and I '~n Rpm:1l"rlinn 7 _sHn In~