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CITY OF SAN BERN(J'DINO - REQUEST OR COUNCIL ACTION
From:
.
Fred Vlilson
Assistant City Administrator
Su bject:
Request for co-sponsorship
and waiver of fees in
connection with Bicycle
Criterium to be held August 29,
September 12 and October 18, 1992.
Dept: ,
Date:
July 16, 1992
Synopsis of Previous Council action:
6/l7/92 --. Mayor and Council approved in concept the conduct
or a Bic~cle Criterium to be held August 29,
September 12 and October 18, 1992 in downtown area.
Recommended motion:
That the request for co-sponsorship and the waiver of $8,949.72
in fees connected with the Bicycle Criterium to be held
August 29, September 12 and October l8, 1992, be approved.
-or-
That the costs associated with the Bicycle Criterium to be held August 29,
September 12 and October 18, 1992, be borne in total by Main Street, Inc.
Signature
Contact person:
Fred Wilson
Phone:
5122
Supporting data attached: ~'es
Ward: 1
FUNDING REQUIREMENTS:
Amount: $8,949.72
Source: (Acct, No,) 001--091-53662
(Acct. DescriPtion) Civic & Promotional Account
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Council Notes:
75-0262
Agenda Item No. 7D
CITY OF SAN BERNCRDINO - REQUEST .oR COUNCIL ACTION
t
STAFF REPORT
,
At the Council Meeting of June l7, 1992, the Mayor and Council
approved in concept a request by San Bernardino Downtown Main
Street, Inc. and Pro Sports, Inc. to conduct a Bicycle criterium to
be held August 29, September l2 and October l8, 1992. The races
are to be held downtown in an area bordered by Arrowhead Avenue and
II D" streets, from east to west: and Second and Fourth streets, from
south to north during the hours of 8:00 a.m. to 5:00 p.m Staff was
directed to return with a report on all costs direct and indirect
to the city.
The City is being asked to co-sponsor this event at a cost of
$7,500 and, in addition, waive all City fees normally associated
with this type of an event. In this case, that would include
Police Department charges of $l,449.72 for supervisory personnel
and equipment. The following services will be performed by Main
Street and/or Pro Sports, Inc. and they will absorb the attendant
costs. They include refuse management and disposal: street clean-
up: and provision of portable toilets.
Pro-Sports has submitted insurance certificates and the amounts and
stipulations are currently being reviewed by Risk Management.
Paramedic and ambulance service is being donated by Courtesy
Ambulance.
The total cost to the city, therefore, for this 3 day event will be
$8,~49.72 to be expended from the civic and Promotion Account.
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FRED WILSON
Assistant city Administrator
FAW/md
75.0264
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REC'O. - ADMIN. OFf.
1992 JUtl I 6 PM 4: 3 I
INTEROFFICE MEMORANDUM
TO: Mayor and Members of City Council
FROM: Council Office
SUBJECT: Bicycle Criterium (August 29, September 12, l3) 1992
DATE: June 16, 1992
COPIES: James F. Penman, City Attorney
Shauna Clark, City Administrator
-------------------------------------------------------------------
This morning, Councilwoman Miller and I met with Ann Harris
and two principles of Pro Sports, Inc. regarding the hosting of 3
bicycle criteriums, pro and amateur, in the City of San Bernardino
on the above dates. The groundwork has been accomplished by Ann
Harris of Main Street and the information we received is exciting
and positive for the City of San Bernardino.
The criteriums would be 3/4 of a mile long with the
start/finish on 3rd Street in front of City Hall. The races would
be held between 2nd and Court Street, Arrowhead and "E" Street (see
map) . Street closure, barricades, medical support, cleanup,
insurance and advertising issues were addressed and conceptually
there are no major problems. A quick gathering of Police, Fire,
Courtesy Ambulance and Public Services indicated all issues can be
coordinated easily enough. A short meeting with Fred Wilson,
Assistant city Administrator, took place to close the loop. Parks,
Recreation and Community Services will be contacted for future
coordination.
Attached is a very preliminary budget. Pro Sports, Inc. will
be presenting their credentials and make a brief presentation if
the Common Council will agree to hear them as an urgency matter on
June 17 prior to the Budget Hearing. The urgency is a matter of
advertising in a national magazine that must have their copy in by
the afternoon of the 17th of June. A conceptual approval by the
Council will provide the "go ahead" for Pro Sports.
Recognizing that time is short and of the essence, and
realizing that this will be a tremendous shot-in-the-arm for San
Bernardino, I recommend that we go forward with this item.
. G _ \\-~ I W-( ~s..~-l ~
ESTHE R. EST~;~~
Councilwoman, First Ward
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ThE3 BUd-Light./ Main St.:rE3E3t. Cit.y
of San BE3:rna:rdino Aug and SE3pt.
BudgE3t.
The Bud Light City Center series of three Criteriums hosted by the
City of San Bernardino
-----------------------------------------------------------------
I. Revenue
Stage 1
Stage 2 stage 3 Total
-----------------------------------------------------------------
Corporate Sponsorsbip
Anheuser Busch, Inc.
San Bernardino
Entrance Fees
$ 10,000
5,000
2,000
$ 10,000
5,000
2,000
$ 10,000'$
5,000
3,000
30,000
15,000
7,000,
In kind sponsorsbip
Media advertising
Equipment and Services,
1,000
1,000
1,000
1,000
1,000
1,000
3,000
3,000.
Additional inco~
Projected
Total Revenue
7,000
65,000
-----------------------------------------------------------------
II. Expenses
Stage 1
Stage 2 Stage 3 Total
-----------------------------------------------------------------
Prizes
Cash Awards $ 3,000 $ 3,000 $ 16,000 $ 22,000
Sprints 500 500 1,000 2,000
Prizes in kind 1,000 1,000 1,000 3,000
Priems (proposed) 1,000 1,200 l,300' 3,500
Marketing
Advertising 8,000 1,000 1,000 10,000
Direct promotions 1,000 500 500 2,000
Race Production
Commentator and equipment 1,000 1,000 1,000 3,000
Barriers and security 500 500 500 1,500'
Insurance + USCP 2,000 2,000 2,000 6,000
Misc' 300 300 400 1,000,
Adainistration expenses
Salaries 2,000 '2,000 2,000 ' 6,000
Misc adm expenses 1,000 1,000 1,000 3,000
Auto expenses 1,000 500 500 2,000
Total expenses 65,000