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Home My WebLink About41-City Administrator -CITY OF SAN BERN.RDINO - REQUEST F<<'R COUNCIL ACTION From: Fred Wilson Assistant City Administrator Subject: Report relative to "Route 66" ca~ classic event -- September 19, 20, 1992. Dept: Date: July 16, 1992 Synopsis of Previous Council action: 7/6/92 -- Mayor and Council approved in concept the conduct of "Route 66" classic car event, September 19, 20, 1992 Recommended motion: That the report relative to costs connected with the "Route 66" classic car event being held September 19 and 20, 1992, be received and filed. ~illt(<-- Signature Contact person: Fred Wilson Phone: 5122 Supporting data attached: yes Ward: 1 FUNDING REQUIREMENTS: Amount: -0- Source: (Acct, No,) (Acct, DescriPtion) Finance: Council Notes: 75.0262 Agenda Item No. 1/1 . CITY OF SAN BERN()IDINO - REQUEST rCJR COUNCIL ACTION STAFF REPORT At the Council Meeting of July 6, 1992, a request by the San Bernardino visitors and Convention Bureau for City co-sponsorship and use of city facilities, equipment and personnel in connection with the "Route 66 Rendezvous" classic car event scheduled for September 19 and 20, 1992 was approved in concept and staff was directed to coordinate staff involvement and cost factors and report back to the Mayor and Council. A coordination meeting was held on July 13 between Dan Stark, Executive Director of the CVB and several City departments including City Administrator's Office, Facilities Management, Police, Fire, Risk Management, Public Services, Business Licenses and Traffic Engineering. A written proposal out1ing the event was submitted by Mr. Stark to each department involved and cost factors are being prepared. Some details of the event are still in the planning stages such as the location of the "oldies" concert as well as the specific number and location of food vendors participating in the "Catch the Taste" food festival scheduled for Sunday, September 20. until these arrangements are finalized, actual charges by Facilities Management for power supply cannot be determined. However, an estimated figure is listed below as well as other departmental costs: * Facilities Management's costs for security and power supply is not expected to exceed $500-600. * The Police Department has determined their costs for supervisory personnel and vehicles to be $874.56. This figure is based upon traffic control provided by reserve officers and Explorer Scouts * The Fire Department is charging $257.35 for fire inspection activity and 2 fire prevention officials for stand-by at the concert. * Costs from Traffic Engineering for l60 barricades for street closure amount to $800. * Public Services charges for street sweeping, trash bins, temporary no parking signs and street barricades amount to $900. * Planning and Building Services for a temporary use permit for the event is $264. The Risk Management Division is working with Mr. Stark and the sponsors relative to insurance requirements. The Maruko Hotel will be responsible for all food service and related Business License vendor requirements. The total of these charges is $3,695.9l 75-0264 o o The bulk of these costs will be paid from corporate sponsorships and the CVB. The City is not being asked to waive any of the above fees nor to provide any free services. The above is submitted for in~.I rrnattona1 purposes only. ~~1/1 ~~ Assistant City Administrator FAWjmd 1 ., o San o Bernardino 1 CONVENTION & VISITORS BUREAU June 24, 1992 Mayor W.R. "Bob" Holcomb & Members of the Common Council City of San Bernardino 300 N. "D" Street San Bernardino, CA 92418 Dear Mayor and Council Members: 1 respectfully request the participation and cooperation of the City and Economic Development Agency for the upcoming Route 66 Rendezvous™. The San Bernardino Convention & Visitors Bureau and The Sun will once again sponsor this event, in cooperation with the Over the Hill Gang car club. Additionally, I have been gauging interest from potential corporate sponsors to participate. There is serious interest from one particular corporation to become a title sponsor. Specifically, on Saturday, September 19, I request the use of the top three levels of the city hall parking garage, city hall plaza and to restrict the traffic on "D" Street between Court and Second, from 5:00 p.m. until midnight; Third Street between "D" and Arrowhead between 5:00 p.m. until 8:00 p.m.; and Court Street between "D" Street and Arrowhead between 5:00 p.m. until 8:00 p.m.. on the date of Saturday, September 19, On Sunday, September 20, I would like to request the use of the top three levels of the City Hall parking garage, City Hall Plaza and to restrict traffic on "D" Street between Court and Second Street from 6:00 a.m. until 3:00 p.m. I have already secured the approval from the management of the Maruko Hotel and Convention Center and they assure me that they can minimize any problems for their hotel and convention center guests. The facilities requested would be used for the following purposes on Saturday, September 19: The top 3 levels of the parking garage would be utilized for displaying classic vehicles on levels 3 & 4 and on level 5 access would be restricted to pedestrian traffic only where a concert and dance would be staged between 8:00 p.m. and midnight, but would require set-up for staging, lights and sound that morning; the city hall plaza, especially, the turn out in front of City Hall, would be used to display cars as they proceed around the previously requested blocked streets for a parade of classic cars for a"cruise night". These cars will have to pre-register for the event and would be limited to have classic vehicles only. fJA~""d-'t 7.., -12 11-57 mmmmnwmrn JUN 2 3 1992 OFRCEOFTHEMAVOA. p,O, Box 920 ' San Bernardino, Califonilil92402 = +10 W. Coun Sueet, Suire iUS . San llemaniull"l't~ ~l401 714/889.3980 0800/669-83360 FAX714/888-5998 LT'. 3,O(?IY'I. ~ ~ .I' .. o ~ '...,1 Mayor W.R "Bob" Holcomb & Council Members June 24, 1992 Page 2 The facilities requested would be used for the following purposes on Sunday, September 20: The parking garage will be used for a classic car show and a new car dealers display as well as for various car show related registered vendors. "0" Street between Court and Second Street would need to be restricted to traffic due to the event. I believe that a downtown venue lends itself well to this type of positive image event, especially in view of the continuing efforts to revitalize the downtown core area. I have also taken great pains to include San Bernardino automobile dealers and the local hospitality community to help incrementally increase business as a result of this event. Sincerely, /bd" !, t'-' "t.-- ~ S. Daniel Stark, Jr. Executive Director cc: Timothy Steinhaus, Economic Development Agency SDS/cd