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Home My WebLink About05-Public Works . C~T ' OF SAN HRNARD"'10 - REQU""1T FOR COUII(:)~' N~ION ~'(j From: ROGER G. HARDGRA V EREC'D. - ADMIN. H'f~~: Dept: Publ ic Works/Engi nf.l!!~n~ 28 June 23, 1987 p., I: ,') ," I.... Award of Contract & Approval of Change Order: 1. Resurfacing & Restriping Parkin Lot for l\nimal Shelter, per Plan No. 7218 - BRENTON LEE RHOADES Date: Synopsis of Previous Council ection: June, 1986 Allocation of $25,000 for resurfacing and restriping parking lot for Animal Shelter approved in 1986/87 Budget. 04-20-87 Plans approved and authorization granted to advertise for bids. Recommended motion: Adopt Resolution cc: Rav Schweitzer Warren Knudson Paul Turner Jim Penman Signature Contlet plrson: Rng~r r, ~~rrlgr~vp Phonl: ~n?~ SupportlnlldltllUeched: Reoort of Bids and Resolution Ward: 3 FUNDING REQUIREMENTS: Amount: 25.400 Source: (ACCT. NO.) 124 - 2 3 3 = 5 6 3 0 1 (ACCT. DESCRIPTION) Resurface & Restripe Parking Lot /. Flnlncl: 1 I _ (.',It. ~/1. Council Note.: n.on2 Agenda Item No,_ --- .~ . CIT-. OF SAN BERNARD~"~O - REQUr-"'T FOR COUNCIL AC- lON STAFF REPORT Bids for the project were opened at 2:00 p.m. on Tuesday, June 2, 1987. A total of 6 bids were received, ranging from $32,656.56 to $51,118.25. The low bid of $32,656.56 is 50.3% over the Engineers estimate of $21,722. It is obvious that the allocated funds are insufficient to finance the total project cost, based upon the actual low bid price. Therefore, the City Administrator and Animal Control Officer requested that we attempt to negotiate with the low bidder to delete some amenities that could be installed at a later date. We proposed to the low bidder that the 3 bid items for striping, landscaping and irrigation system be deleted. He was unwilling to accept the proposal, since his profit was in these items. However, he agreed to delete these items, and the one for guniting the drainage, if certain adjustments were made to the bid prices for some items. These adjustments are tabulated on Attachment One, and will reduce the contract price to $21,721.00. Section 12.20,020 of the Municipal Code states that "public project" shall not mean the repair or maintenance of public projects. Therefore, Public Contract Code Section 20161 does not apply, which means that the price can be negotiated. Change Order No.1 will adjust the bid prices in accordance with the low bidder's proposal. An amount of $25,000 has been allocated, under Account No. 124-233-56301, to finance the costs incurred for this project. Listed below is the total project cost, based upon the actual negotiated bid price: Contract $ 21,721 Engr. & Insp. (W.O.#17B6) 2,500 Sub-Total $ 24,221 Contingencies (5% 1,179 Total Estimated Project Cost $ 25,400 Award of the negotiated contract will result in the basic improvements being installed. The portions of the irrigation system under the pavement will need to be installed by City Forces prior to the contractor commencing work. Also, the stalls will need to be striped in order to render the parking lot serviceable. We feel the negotiated bid price is fair and reasonable, in light 6-23-87 75.0264 , CI"I"'f OF SAN BERNARD'~'O - REQUr,T FOR COUNCIL A( 'iION '. STAFF REPORT of the quantities of work involved and current prices. Therefore, we recommend that the contract be awarded and Change Order No.1 be approved. 6-23-87 75-0264 - 2 - 8 9 10 111 12 13 14 15 16 . ,.' RESOLUTION N / RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO BRENTON LEE RHOADES FOR RESURFACING AND RESTRIPING THE PARKING 2 LOT FOR THE ANIMAL SHELTER, AND APPROVING CHANGE ORDER NO. ONE i 3' 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Brenton Lee Rhoades is the lowest responsible bidder for resurfacing and restriping parking lot for animal i shelter, in accordance with plan No. 7218, for the total amount of $21,721.56, a contract is awarded to said bidder accordingly, and Change Order No. One approved to reduce the contract price from $32,G56.56 to $21,721.56, but such award shall be effective only upon the contract and Change Order being fully executed by the parties; all other bids therefor are hereby rejected; and the Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. Ii SECTION 2. Execution and Amendments. This contract and 18, 19 20 21 any amendments or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no parcv shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be impl ied I 22i 231 from any act or course of conduct of any party. 24 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San 25 26! 2i! ; I 2Ri Bernardino at a meeting thereof, held on 6-23-87 -1- ," 11 the I 2 day of , 1987, by the following vote, to wit: 3 4 5 6 NA Y S: AYES: Council Members 7 ABSENT 8 9 10 City Clerk 11 The foregoing resolution is hereby approved this day of 12 13 14 . 1987. Mayor of the City of San Bernardino 15 Approved as to form and legal content: 16 I 1711 181 'I /City Attorney II - 19([>' 2011 2111 221! I 23\ 24 " ~~ 1 ? / t.~ 25 26 27 28 6-23-87 - 2 - ~ \) '..J~ ~ <: ~~ ~~ ~U) 1--..'-1 ~~ ::J" ~~ lr)~ ~h- \.)~ , . I J I , " "",,, ~ ~-' ';l~ ,; \... \... ~ ~~ ~ ~ ~ m I...: Ie ! ~ ~ U\ ~ ~ -...: ~Ii: ~ ~ a I.\.l <tC)\,J t'- " ..... l\J ~ ;\. ........... ~~~ cro. <.\J ~ 11\ ~ ..... ~ \ ll\\ " " 81 sI tl. ~ ~ ~~ ~ <X '< ~ ~ 0- ~ ~ \9 ~ \I) "oil 0- q;) ~~.c ~ ~ ~ In' l\J~ "" 16 l"<\' \J) \9 " ~..::: t\J ~\ :I. N "="ti: ~ ~~ cro. <<) ~ ::::: ~ !<'\ - l"<\ ~ ~ ~~ \ ~ ~ = 1'6 ~I ~\ \ ~\ ~ ~ ~ ~ !<.I~ 1.0 I{) ~ ~ ~ .......~ ~ "i '\S ~~ N .......~ C\.J "" ~ ~i::: ~\ ~ ~. it ~ ~~~~ ~ ~ ~ Si '\J ....... ~ ~ ~ lJ) ~ ~ II) ).: \Ji ..... U) <J) ~ . ~ '1 ""l ~ ~ u ~ "l -...J. ~ ..... R ro IS) \f) ~ ~ '>\- ~ ~ ~ l\') ('() ...... I () I 1 --- ~ :-- ... III <(\ ~ 4: ~ 0/) .~ \Jil~ \J ~ .~ 4.. ~ Qj ... ~ .~ ~ 0.. ~ ~ .~ d'l '-! ~ u - -Q \..I ~ ol ~ ~ I:: ~ ~ ~ ~ -Q:5" ~ <8 (.J) ,~ ::l a. ~ ~ ~ " :::::, ~ (,!)- ..... en ) ~ ... ,~ ~ "QI Q) ~ t} "I.\..~-o 'I., ~ U) I..J '-l 0") ~ \J ~ ~ ~ ~ ~ Oil ~ ,~ \J 's;: ~ O? <::t:: ~ .~ Cl ~..!3I~ ~ v ~ ~ ~ s ~U) ~ ~ M .J... ~ ~ t '-':::>~ (3 ~ c:( ~ ~ ~ ~ 1 I ~ , ~ . . . \{) \9 ~ ~ "" " I:.IJ \'C) "t- ! ~ ~ k.. ~ ~ ~ ~ ~ r- eo I M N I '" . I;roject: Plan No. Resurfacing & Restriping Parking lot of Animal Sheltel 7218 Date: June 24, ' 987 FileNo.6.28-B ENGINEERING DIVISION DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO, CALIFORNIA CONTRACT CHANGE ORDER NO. --llne (Change necessitated because of field conditions) TO: Brenton Lee Rhoades 3230 Belmont Avenue San Bernardino, CA 92407 . Gentlemen: Bid Items No.5, 6, 7, & 8 are hereby deleted from the contract, and the prices for the remaining items are adjusted as set forth below. ' Unit Description Price Total No. Quantity Unit 1 1 L. S. 2 343 L . F . 3 305 Tons 4 175 Tons Clearing & Grubbing Construct Type A. Curb Place Aggregate Base Place A.C. Paving L . S . $12.92 15.00 45.00 $ 4,840.00 4,431.56 4,575.00 7,875.00 Total Contract Price $21,721.56 Tota 1 extra work cost added to contract ............................. $ ( 10 . q 3 5.00 ) Previous Contract Price .............................................$ 32,656.56 Amended Cost Pri ce .................................................. $ 2 I , 72 I . 56 Additional time to complete contract due to change order ............ 0 CONTRACTOR: CITY OF SAN BERNARDINO: By: Title: By: ROGER G. HARDGRAVE Director of Public Works/City Engr. Accepted Date: Approved Date: 6-23-87