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Home My WebLink AboutS01-Public Works . From: C~'l,".OF SAN HRNARDt'O - REQUrT FOR cou~~'1lc8J..oN ,~ ~ '() ROGER G. HARDGRAVEREC'O.-AOHIN. H~~~t: Award of Contract & Approval of Change Order: Pi! I: 13 1. Resurfacing & Restriping Parkin Lot for Animal Shelter. per Plan No. 7218 - BRENTON LEE RHOADES Dept: Public Works/Engin~r~nIl.l28 June 23. 1987 Date: Synopsis of Previous Council action: June. 1986 Allocation of $25.000 for resurfacing and restriping parking lot for Animal Shelter approved in 1986/87 Budget. 04-20-87 Plans approved and authorization granted to advertise for bids. Recommended motion: Adopt Resolution cc: Ray Schweitzer Warren Knudson Paul Turner Jim Penman Signature Contlct plrson: Rng~r r, H~rrlgr~vp Phonl: t;n?1; Supporting dltllttachld: Reoort of Bids and Re so lu t i on Wlrd: 3 FUNDING REQUIREMENTS: Amount: 25.400 Sourcl: (ACCT. NO.) 124 - 2 3 3 = 5 6 3 0 1 (ACCT. DESCRIPTION) Resurface & Restripe Parking Lot / " /" // Flnencl: ~ / -'_ " It, -( /1 I ' Council Notl': 15.0112 Agenda Item No. SI . CI1...I OF SAN BERNARDCo - REQUO FOR COUNCIL AC....JoN STAFF REPORT Bids for the project were opened at 2:00 p.m. on Tuesday, June 2, 1987. A total of 6 bids were received, ranging from $32,656.56 to $51,118.25. The low bid of $32,656.56 is 50.3% over the Engineers estimate of $21,722. It is obvious that the allocated funds are insufficient to finance the total project cost, based upon the actual low bid price. Therefore, the City Administrator and Animal Control Officer requested that we attempt to negotiate with the low bidder to delete some amenities that could be installed at a later date. We proposed to the low bidder that the 3 bid items for striping, landscaping and irrigation system be deleted. He was unwilling to accept the proposal, since his profit was in these items. However, he agreed to delete these items, and the one for guniting the drainage, if certain adjustments were made to the bid prices for some items. These adjustments are tabulated on Attachment One, and will reduce the contract price to $21,721.00. Section 12.20,020 of the Municipal Code states that "public project" shall not mean the repair or maintenance of public projects. Therefore, Public Contract Code Section 20161 does not apply, which means that the price can be negotiated. Change Order No.1 will adjust the bid prices in accordance with the low bidder's proposal. An amount of $25,000 has been allocated, under Account No. 124-233-56301, to finance the costs incurred for this project. Listed below is the total project cost, based upon the actual negotiated bid price: Contract $ 21,721 Engr. & Insp. (W.0.#1786) 2,500 Sub-Total $ 24,221 Contingencies (5% 1,179 Total Estimated Project Cost $ 25,400 Award of the negotiated contract will result in the basic improvements being installed. The portions of the irrigation system under the pavement will need to be installed by City Forces prior to the contractor commencing work. Also, the stalls will need to be striped in order to render the parking lot serviceable. We feel the negotiated bid price is fair and reasonable, in light 6-23-87 75.0264 . CI1..: OF SAN BERNARDCO - REQUO FOR COUNCIL AC':,)oN STAFF REPORT of the quantities of work involved and current prices. Therefore, we recommend that the contract be awarded and Change Order No.1 be approved. 6-23-87 75-0264 - 2 - .' ""'" RESOLUTION Nb-:' ., 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO BRENTON LEE RHOADES FOR RESURFACING AND RESTRIPING THE PARKING LOT FOR THE ANIMAL SHELTER, AND APPROVING CHANGE ORDER NO. ONE BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Brenton Lee Rhoades is the lowest responsible bidder for resurfacing and restriping parking lot for animal shelter, in accordance with Plan No. 7218, for the total amount of $21,721.56, a contract is awarded to said bidder accordingly, and Change Order No. One approved to reduce the contract price from $32,G56.56 to $21,721.56, but such award shall be effective only upon the contract and Change Order being fully executed by the parties; all other bids therefor are hereby rejected; and the Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. 17 SECTION 2. Execution and Amendments. This contract and 18 19 20 21 22 23 24 25 26 27 28 any amendments or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no parcy shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be impl ied from any act or course of conduct of any party. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San meeting thereof, held on Bernardino at a 6-23-87 -1- " ,.. '--' , I '-" 1 2 3 4 5 6 7 8 9 10 day of , 1987, the by the following vote, to wit: Council Members AYES: NAYS: ABSENT City Clerk 11 The foregoing resolution is hereby approved this day of 12 13 14 , 1987. Mayor of the City of San Bernardino 15 Approved as to form and legal content: 16 '\ 1 17 ~ I / ~""--- 18 /Cl ty Attorney 19 , i 20 21 22 23 24 25 26 27 28 6-23-87 - 2 - "" ~ \) '-J!{ ~ ~~ ~~ ~U) k'-J ~~ ::::>....... ~~ lJ)~ ~~ \.J~ . I I '- .-, l!l . ~. ~\n . .. lu "- \... ~ ~~ Q ~ ~ Ie ~ ...... m IS " ~ ..q- I.n ~ ~ iil ~ ~ ~il: ~ ~ I.\.l ~ Q <t'" t'- ~q~ \\J ;\ ;\. --.... rt~ <1' ~ (,\j \0 ~ ~ ..... \ ~ " 'k it 81 tI. ~ ~I ~~ ~ (1( :'0 ~ ~ g 0- ~ ~ ~ "V- \/) '41 0- ~ ~~ ~ ~ "" 1rI~ l\r ...;:- Iri' ~ IS) 1.9 ~\.!)-~ t\J ~ 'l,\ ;1 tV ~~ 0- 1'<\ <'C) Q:~ ~ " ~ - l'I\ ~ ~ *~ \ ~ \0 ':I I. ~I %\ \ ~\ ~ to- ~ (J ~ III I.fl ~ ~ ~ C\J ......~ l'()' -.q: '\9 ~~ N --~ C\J "" ~ ~i:: ~\ ~ ~ . ~ --...::- ~\J') I\J I~~ ~ ~ ~ ~ C\J -- ~ ~ ~ V) l\,: ~ \I) ).: u) "- IJ) IJ) ~ , ~ '1 ""l ~ ~ U '( "'- -....J. )... "- ~ ('() I.n If) t-" ~ + ~ t-.. a- ll) l'I) -- ........ -Q "- ~ III Q) ~ ~ '> I/) ~ tri~ ~ ~ .~ -l-. ~ Q) .... ~ .~ ~ 0.. ~ ~ .~ d'l '-I ~ u .... -Q u ~ Q\ ~ ~ ~ -t. ~ ~ i::: -Q~" ~ c3 U) ,~ ::> a. ~ ~ ~ .. ~ ~ C,!)o .... en 1J ~ ... ~ l.t: '", III ~ ~ "'Ik~-o 'l." ~ U) ,l\) t.J ~ ~ <J en ~ ~ ~ ~ ~ Oi> ~ ,~ IJ '... ~ CTJ ~ ~ It\ Q );: ..Q ~ I(l 0: ~ .sm ~~ :) ~ C!J ~ ___ ~ U) ~ J..: ~ ... .~ ~ '-':;:,"1\.. d ~ ~ ~ ~ ~ 9 , i ~ , ~ . . . '<) \j ~ ~ I-..t " ~ ~ '<t * ~ k. ~ ~ ~ ~ ~ ,... ex> I M N I <.0 . ..._",~ Date: June 24, , 987 FileNo.6.28-B . ,..{.roject: '- Plan No. Resurfacing & Res.~.riping of An ima 1 She 1 te..." 7218 Parking_',ot ENGINEERING DIVISION DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO, CALIFORNIA CONTRACT CHANGE ORDER NO. --ODe (Change necessitated because of field conditions) TO: Brenton Lee Rhoades 3230 Belmont Avenue San Bernardino, CA 92407 . Gentlemen: Bid Items No.5, 6, 7, & 8 are hereby deleted from the contract, and the prices for the remaining items are adjusted as set forth below. ' . Unit Description Price Total No. Quantity Unit 1 1 L. S. 2 343 L . F . 3 305 Tons .4 175 Tons Clearing & Grubbing Construct Type A. Curb Place Aggregate Base Place A.C. Paving L. S. $12.92 15.00 45.00 $ 4,840.00 4,431.56 4,575.00 7,875.00 Total Contract Price $21,721.56 Total extra work cost added to contract .............................$(10.935.00) Prey; ous Contract Pri ce ............................................. $ 32,656.56 Amended Cas t Pri ce .................................................. $ 2 1 , 72 1 . 56 Additional time to complete contract due to change order ............ 0 CONTRACTOR: CITY OF SAN BERNARDINO: By: By: ROGER G. HARDGRAVE Director of Public Works/City Engr. Title: Accepted Date: Approved Date: 6-23-87