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Home My WebLink AboutS11-Public Works -L - CIA OF SAN BERNARDQO - REQU~T Fc::~e~O~.~~;L A~ From: ROGER G. HARDGRAVE Subject: Approval of Adjustment in Fee for Architectural Services--Modification of Bleachers and Construction of Clubhouse for Fiscalini Field in Perris Hill Park Dept: Public Works/Engineering Date: 5-1-B7 Synopsis of Previous Council action: 11-17-B6 -- Resolution No. 86-463 adopted expressing support for relocation of Ventura Gulls Baseball Team to San Bernardino. 12-22-86 Resolution No. 86-527 adopted authorizing execution of a proposal with L.A. Wainscott to provide architectural services for a fee of $20,250.00. Plans approved and authorization granted to advertise for bids. Resolution No. 87-22 adopted awarding a contract to Wickum Construction for low bid price of $229,000.00. Change Order No. One to contract with Wickum Construction approved, to authorize construction of bleacher foundations and various items of work. 01-05-87 01-19-87 02-16-87 Recommended motion: That the stipulated fee in the proposal from L.A. Wainscott & Associates, for providing architectural services for improvements to Fiscalini Field, be increased by $5,000.00, from $20,250.00 to $25,250.00. cc: Ray Schweitzer, City Administrator Warren Knudson, Director - Finance @xr-~ Signature Contect person: Roger G. Hardgrave S tl d.- tt h d Staff Report & Letter from Architect uppor nil e... ac I : Phone: 5025 Werd: 2 FUNDING REQUIREMENTS: Amount: $5,000 SourcI: (ACCT. NO.) 1:11 E11 1i?IiOi 136-11f"-J"l'lf" (ACCT. DESCRIPTION) Fiscalini Field Improvements Flnence:~ ~~ Council Notl.: n.on2 Agende Item No. S-II CI-R- OF SAN BERNARDfiio - REQU8T FOR COUNCIL AC~ON STAFF REPORT The proposal from L. A. Wainscott and Associates to provide architectural services for a fixed fee of $20,250.00 was accepted by the Ci ty. These servi ces had to be provi ded on an usually short time schedule. Bids for the clubhouse, including the foundations for the bleachers and other work, were rejected. This action necessitated revising the plans to indicate the foundations for the bleachers being installed under a change order to the contract for the bleachers. Various modifications were made to the plans for the clubhouse, in an effort to receive a lower bid price. Also, the recently hired Manager for the Spirit Baseball Club requested some revisions to the floor plan. In the letter from Larry Vesely, Architect, dated 3/10/87, a request for an additional $5,000.00 in fees is presented. The total contract price for the bleachers and cl ubhouse is about $449.050.00. Architectural fees normally are 8S of the contract price, which would equate to $35,924.00. The services provided by L. A. Wainscott and Associates, under an unrealistically short time frame, allowed the bleachers to be completed by opening day on 5/1/87, and the clubhouse shortly thereafter. We feel that there were some unexpected items on this project that resulted in more arcitectural services being required than originally estimated, and we recommend that the request for additional fees be approved. Thi s request was reviewed by the Legi slat1ve Review Commi ttee on 4/30/87, and recommended for approval. URGENCY CLAUSE: The architectural seryfces have been proYfded and a bfll SiiD.1tted. pro.~t act10n on the lretuest for addftfoiiiT rees fs needed .!! mafnta n nor.al scheiIU e ~ paYiint of bflls.-- 5/4/87 75-0264 10 .~ o 0 L A WAINSCOTT & ASSOCIATES, INC. ~ CIVIL ENGINEERS. LAND SURVEYORS. ARCHITECTS CONSTRUCTION MATERIALS CONSULTANTS LA "AL" WAINSCOTT. P e JOHN DAWSON. LS ELLIOTT e SHAW March 10, 1987 LAAllY J, VESELY, AlA RONALD F CARDUCCI, P E RUSSELL E $IWlP. P E wo N0342.04F Mr. Roger Hardgrave CIty EngIneer CIty of San BernardIno 300 N. "Da Street San BernardIno, CA 92418 Subject: Flscalllnl Field Design ServIces Dear Roger: I n response to the letter dated February 12, 1987 from your off I ce and our conversatIons on February 23, 1987, the following Is a breakdown of extra servIces requIrIng an addItIonal $5,000.00 In fees. UnantIcIpated desIgn costs were encountered due to the following cIrcumstances: I) A redesign of the bleacher ground supports from a desIgn that required no Import to one wIth Import. When costs came In above the City's budget, we then had to change It back to origInal design with no Import. 2) ModIfIcatIons of drawIngs requested by the CIty were to Increase the scope of work under the bleacher contract and reduce the scope of work under the clubhouse contract. Prior to leavIng the meetIng, where these chances were authorIzed, I asked "how do we charge for these changes?a I was told to asubmlt the extras when you bill." To IIIlIlntaln the flow of productIon and meet the deadlines for buildIng the above changes, the changes were made In a tImely manner, and resulted In the followIng expendItures: ArchItect - 23 hrs. . $68.00 hr........................$ 1,564.00 ArchItect TechnIcIan - 16 hrs. . $49.00 hr...............$ 784.00 ArchItect AIde - 77 hrs. . 35.00 hr......................$ 2,695.00 Total - $ 5,043.00 22400 BARTON ROAD SUITE 200 GRAND TERRACE CALIFORNIA 92324 (714) 824- inS MATE"'ALSOF"CE: 12210 MICHIGAN AVE, SUITE2Il GRANDTER....CE CAUFOANIA_ (""I_,m 11'1 l"" 'A In~ 10 ~ o o o Mr. Roger Hardgrave March 10, 1987 Page 2 As you can see In the enclosed bIlling, we have expended more than we had originally anticIpated. We realIze that the CIty has lImIted funds for thIs project and apprecIate your assistance In coverIng the costs for the Clty- authorIzed changes. SIncerely, ~;,; It:,1 lJV:cam encl. 5/4/87 - - o o o o BERNARDIN 0 300 NORTH "0" STREET, SAN BERNARDINO. CALIFORNIA i241B-0151 WAR REN A, KNUDSON Director of Finance TROY MINNING Assistant Director of Finance DEAN R, MEECH Purchasing Agent SUMMARY OF COSTS YEAR-TO-DATE AS OF MAY 8, 1986 FISCALINI FIELD IMPROVEMENTS Engineerng Contracts: L.A. Wainscott & Associates Total Engineernig Contracts Construction Contracts: Redlands Paving, Incorporated G.D.M. Electrical Construction - Company Wickum Construction Wyatt Construction Law Plumbing Total Construction Contracts Incidental Costs: Work Order #1787 - Force Account/Engineering Work Order #1791 - Force Account/Engineering Southern California Gas Company Federal Express United Parcel Service Riverside Blueprint Manpower Incorporated Total Incidental Costs TOTAL COSTS ."'t!~~ ~~' , ~.~ "'~1 .~ ','.....,.----.. ....~.'/ ; $ 9,119.00 $ 59,083.53 51,044.74 276,646.00 65,436.00 5.375.00 $ 8,442.16 18,741. 74 2,283.30 25.50 7.68 849.79 85.80 FINANCE DEPARTMENT Administrative Division Accounting Division Telephone: 383.5242 Purchasing & Stores Division 250 West Cluster San Bernardino 92408 Telephone: 383-5085 $ 9,119.00 $457,585.27 $ 30,435.97 $497,140.24 511.12-113 o o o o FISCALINI FIELD IMPROVEMENTS SOURCE BUDGETED AMOUNT PURPOSE ESTIMATED COST ESTIMATED OVERAGE CDBG $ 75,000 Lighting Upgrade $ 82,380 $ 7,380 Park Construction $ 59,741 Parking Lot Paving $ 61,633 $ 1,892 IDB Fees $380,000 Clubhouse And Bleachers $512,042 $132,042 $514,741 $656,055 $141,314 INCOME FROM SPIRIT BALL CLUB - 3 YEAR LEASE YEAR FACILITIES LEASE CLUBHOUSE LEASE TOTAL 1 $ 35,000 $ 9,000 $ 44,000 2 $ 36,775 $ 9,000 $ 45,775 3 $ 38,550 $ 9,000 $ 47,550 $110,325 $27,000 $137,325 In Addition, 5% Of Gross Receipts Over $560,000