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CIA- OF SAN BERNARDQO - REQUQT FOR COUN~N
From: JAMES C. RICHARDSON
Dept: Deputy City Administrator
DMe: May 1, 1987
Subject:
Temporary Move of City Department
during Renovation of 3rd & 4th
Floors-City Hall
SynopsiS of Previous Council action:
On March 9, 1987, the Mayor and City Council referred to the
Legislative Review Committee the issue of a temporary movement
related to the renovation of City Hall.
On April 30, 1987, the Legislative Review Committee recommended
a temporary move.
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Recommended motion:
That authorization be given to temporarily relocate the Public
works/Engineering Department to the Convention Center and that
the Public Buildings Division be authorized to proceed with
the renovation of City Hall as well as make any improvements/
changes to the Convention Center as may be required.
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Signature
Contact person:
Wayne Overstreet
Phone:
5244
Supporting lIata attached:
Staff Report
Ward: #l
FUNDING REQUIREMENTS:
Amount: $6.000.
Sour~rublic Facilities Renovation
Finance:Fund IJI t' C? IC.---~
Council Notes:
75-0262
Agenda Item No.
S-IO
I CIR. OF SAN BERNARDQO _ REQU~T FOR COUNCIL ~ON
,
STAFF REPORT
The Legislative Review Committee (LRC) was asked by the Mayor
and Common Council to review the possibility of temporarily
moving a City Department to facilitate the construction sche-
dule for the renovation of City Hall. Staff was directed on
April 9, 1987 by the LRC to identify costs for the lease of
space in the central business district for a temporary loca-
tion of a City Department. The attached report outlines ren-
tal information and alternatives for such a move. On
April 30, 1987 the LRC endorsed the recommendation of staff
for consideration of the Mayor and Common Council. They
recommended temporary move of the Public Works/Engineering
Department to the Convention Center and will minimize the .cost
and disruption of service to the pUbiic.
75-0264
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C I T Y 0 F SAN B ERN A R 0 I N 0
INTEROFFICE MEMORANDUM
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Raymond D. Schweitzer, City Administrator
FROM:
James C. Richardson, Deputy City Administrator Development
SUBJECT: City Hall Remodeling
DATE: April 28, 1987
COPIES: Wayne Overstreet, Public Building Superintendent
Glenda Saul, Redevelopment Agency Executive Director
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BACKGROUND:
The subject project has proceeded thus far with work areas occupied.
In an effort to accelerate the construction schedule, it has been
suggested that one large department move out of City Hall to allow
an open area in which to work. This approach has received much
discussion but no final decision has been made.
ALTERNATIVES:
For purposes of decision making, various alternatives will be of-
fered along with comments on each.
A. Construct while occupied:
Continue the remodeling project with offices occupied by
city workers.
(Comments) While the cost will be minimized, the overall
productivity of office workers will be diminished. Also,
the construction schedule could be lengthened. There will
be some cost associated with overtime for work during non-
occupied times. .
B. Relocate to rented space:
Space could be rented at $1.10 per square foot in the
Central Business District to relocate a major City Ball
tenant. (See attached)
(Comments) The estimated cost would be $39,600.00 on
6,000 square feet for a 6 month period for the department
relocated. Additional expenses will occur for the moving
of a major department. There will be an inconvenience for
the public and the delivery of services.
*f
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Raymond D. Schweitzer
April 28, 1987
Page 2
C. Relocate to Convention Center:
Space in the Convention Center is now available to the
City to which a major department could relocate.
(Comments) The cost impact for this alternative would be
minimized since there would be no rent payments. The
inconvenience to the pUblic noted in the rental space
alternative would be minimized due to the closer proxi-
mity to City Hall.
RECOMMENDATION:
Based on the foregoing, the following is recommended:
FIRST: Ado~t alternative "CO and authorize the use of space in
the Convent10n Center to house a major city department.
SECOND: The major department suggested for ~ to the Conven-
tion Center is Public Works/Engineering.
If the two above recommendations are not considered acceptable,
then alternative "A" should be adopted.
~~
~AMES C. RICHARDSON
Deputy City Administrator Development
Attachment
JCR/mw
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MEMORANDUM
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REDEVELOP~
OF THE CITY OF SAN lUNAR
o No."
".n. lit
DATE AprIl 16, 1987
.
TO File
FROM John Wood, Development Analyst
SUBJECT CCN - POT - CITY ENGINEERING QUARTERS
Attendees :
John Hoeger
John Wood
Karen LewIs - Larcon Development
Karen LewIs Is handlIng the leasIng of the AmerIcan NatIonal 8ank
buildIng on the southeast corner of ThIrd and "0" streets. She took us
over to a space that Is avaIlable whIch could be suItable for temporary
quarters for the cIty EngIneerIng Department. The space Is approxImately
11,620 SF In area and located on the second floor of the bank buIldIng.
The askIng lease rate Is $1.10 SF and the avaIlabIlIty would be ImmedIate.
The space features a large open bay area, whIch would be suItable for the
draftIng department. OffIces for the managers are at the perImeter of
the floor space.
The general condItIon of the space Is good and offers some deluxe
amenItIes IncludIng kItchen area, wood panelIng In some of the offIces,
and carpetIng throughout.
.l-_~t~
rlfO
n Wood
Development Analyst
JW:lDlj :2474G
cc:
Mayor
Glenda Saul
Sandy Lowder
Chron
Wayne Overstreet
Ray Schweitzer
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C I T Y
o F SAN B ERN A R D I
INTEROFFICE MEMORANDUM
8705-204
N 0
REC'D.-ADM/N. OFF.
1931 MAY -6 PM 12: 1.1
FROM:
Raymond d. Schweitzer, City Administrator
Wayne Overstreet
TO:
SUBJECT: MATERIAL AND EQUIPMENT
CENTER
STORED IN CONVENTION
DATE:
May 6, 1987
(7066)
COPIES:
Mayor, City Attorney, Director of
Data Systems Manager, Director
Purchasing Agent
Public Works,
of Finance,
April 24, 1987 a meeting was held by the Mayor, approxi-
mately 3:00 p.m., to discuss bankruptcy status of the Public
Enterprise facilities (Buildings .1 & .2), and San Bernardino
Convention Center. Personnel in attendance were, Mayor
Wilcox, Bill Simon, City Bankruptcy Attorney, Al Briggs, Sr.
Asst. City Attorney, Sandy Lower and Sherry Putnam from ROA,
and myself.
Detailed discussion was held in regards to the status of the
proceedings and facilities. The question of the status of
the Convention Center came up with respect to the material
and equipment secured and stored in the Convention Center.
Mr. Simon stated that he believed that sufficient time had
elapsed for anyone to claim any of the material or equipment.
He elaborated on the notification that had been sent out,
but he would have to check his records to be sure.
Also, he would send an official letter to the City Attorneys
office stating the status of the facility, materials and
equipment. I have requested Steve Hale, Data Systems
Manager, to inspect the computer units, (3, reference
attachment .1), Warren Knudson, Director of Finance, and Dean
Meech, Purchasing Agent, to inspect the copy machines (3) and
make a recommendation of their use.
Roger Hardgrave has expressed the need for the calculator (1)
and electric pencil sharpener. Other items listed in our
report of May 16, 1986 (reference attachment .2) will be
relocated at your directions.
I talked to Mr. Simon on May 5, 1987 and he advised me we
should wait until he receives an answer from the company that
claims the computer. He said he would have an answer within
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INTEROFFICE MEMORANDUM:
MATERIAL AND EQUIPMENT -
May 6, 1987
Page 2
8705-204
STORED IN CONVENTION CENTER
two weeks. He further stated that they could be utilized
within the facility (Convention Center) as long as they were
not removed from the facility.
Since the computers are the only equipment in questioning, I
recommend that they be temporarily assigned to Engineering
for their utilization when they are relocated to the Conven-
tion Center.
The copy machines should be dispersed based upon the evalu-
ation and recommendation of Warren Knudson and Dean Meech.
This office, Public Buildings, has been on their list for a
new copy machine and I am requesting that we be given
consideration on relocation or assignment of these units.
The records that are in the filing cabinets, I recommend be
boxed up, sealed, and placed in our record storage facility
at City Yards, and the filing cabinets be reassigned to those
departments that have indicated the need in their 87-88
budget.
The Police Department has indicated a need for some addition-
al desks, I would recommend that they submit their require-
ments to the Purchasing Agent and he reassign them based on
the priority of needs.
As you can see from the photos on attachment .2, there are
numerous rolls of vinyl wall covering. It is possible that
some of this could be utilized in City Hall, depending on
color. Handrailings, lock boxes, etc. that were obviously
ordered for use in the Hotel could be used as a negotiating
item for the potential buyer of the Hotel, along with excess
vinyl wall covering. A decision needs to be made on the
disbursement and/or relocation of this material and
equipment, prior to June 1987.
If the Council concurs with the staff recommendation to
relocate Engineering to the Convention Center on a temporary
basis, a meeting is requested to establish a renovation
schedule of the 2nd, 3rd and 4th floors. After such schedule
is agreed to, advise all affected departments of this sched-
ule.
Request your guidance at the earliest possible date in order
that appropriate action may commence.
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INTEROFFICE MEMORANDUM: 8705-204
MATERIAL AND EQUIPMENT - STORED IN CONVENTION CENTER
May 6, 1987
pa e 3
WAY. E 0 RSTREET, Supt.
Public Buildings/Parking
Control
WO:mal
File: Corrsp. l-b .3 & .11
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8705-204
TO:
Wayne Overstreet,
Buildings
Superintendent
of
Public
FROM:
Stephen D. Hale, Data Systems Manager
Office Equipment
5j)~
SUBJECT:
DATE:
May 5, 1987
(7065)
COPIES:
The following equipment can be utilized in my department tor
the Telephone SW1tching System:
1 each Xerox Computer Printer SIN 8945
1 each Xerox Computer Key Board SIN 928-019318
1 each Xerox Computer Terminal SIN 927-010830
1 each Xerox Computer Supply Input SIN 973-004299
In addition to the above equipment, the following can be
interfaced with the Gasboy Computer:
1 eaCh IBM Personal Computer Printer (No Number)
1 each IBM Personal Computer Key Board (No Number)
1 each IBM Personal Computer Terminal (No Number)
1 each IBM Diskettes
ATCH#' 1.
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TO:
FROM:
o 0
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8605-205
Ralph Prince, City Attorney
Wayne Overstreet
SUBJECT: INVENTORY OF MATERIALS & EQUIPMENT, STORED IN
CONVENTION CENTER
DATE:
COPIES:
!-Iay 16, 1986
(6711)
Deputy
City
-------------------------------------------------------------
Director of Public Works,
Administrator, Mayor, ROA, Council
A complete inventory was accomplished on materials and
equipment stored in the Convention Center on May 15, 1986.
Arrangements will be made for storage areas as instructed by
Mr. Raymond Schweitzer, Deputy City Administrator in his May
6th, 1986 memorandium after determination is made by court
trustee as to which items are Herman English's personel
property and not assets of bankruptcy court.
The attached inventory is a complete listing with attached
photos.
~ERSTREET, Supt.
ic Buildings/Parking Control
WO:mal
File:
,
Corrsp. l-B n & 'tll
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QQNVENTION-CEHIER
Upper Level
1 each postage Machine (Pitney Bowes) meter 1 27l60l2{
1 each Tatung Refrigerator, model TR-2C
1 each Xerox Computer printer SiN 8945
1 each Xerox Computer Key Board SIN 928-019318
1 each Xerox Computer Terminal SiN 927-010830
1 each Xerox Power Supply Imput SiN 973-004299
1 each
1 each
1 each
2 each
1 each
1 each
Copy Machine (Xerox 1045) SiN 050613
Memory Writer {Xerox 610/CI SiN 041918479
Memory Writer (Xerox 610/IC) SiN 04198410
Casio Calculator Models FR-l01
Royfax Bond Copier 115 with Cabinet (No Number)
Xerox 1035 Copier with Cabinet (No Number)
1 each
1 Each
1 each
1 each
1 each
1 each
IBM personna1
IBM personna1
IBM personna1
IBM Diskettes
Hoover Vacuum Cleaner (upright) photo 16
Hunts Boston Electric pencil Sharpner SiN 102786
Computer
Computer
Computer
Printer (No Number)
Key Board (No Number)
Terminal (No Number)
DESK ll.ND CHll.IRS
1 each Metal Desk with Side Return
5 each Metal Desk (Standard Size)
1 each Wood Desk (Standard Size)
9 each Office Chairs
C1<.BINETS
2 each
1 each
1 each
1 each
1 each
2' each
5 each
1 each
1 each
4 Drawer Metal (Legal Size) Filing Cabin~ts
4 Drawer Metal (Letter Size) Filing Cabinets
2 Drawer Metal (Letter Size) Filing Cabinets
Metal Storage Locker 6'
Metal 4 Door Lateral File Cabinet
3 X 4 inch Card Files
Cardboard Filing Draws (Letter Size)
Metal Adjustable 5 Shelve Storage Rack Photo 11
23 X 35 inch Metal Computer Cabinet Photo 16
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T1<.BT,ES
., 1 each 6' Drafting Table with Light (C ity)
'\ 1 each 6' Round Table (City)
4 each 6' Tables (City
2 each 8' tables (City)
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1 case Plastic Numbers and Letters, 6"
100 each Tube Mounts (Plastic)
3 each Portable Gas Candles
2 each Hard Hats .
1 case Shower Curtain Hangers{
8 each Cloth Mail Pouches
5 each 11 X 14 " Picture Frames (Metal)
7 each Empty Metal Desk Drawers
3 each Empty Wood Desk Drawers
1 each Empty Metal Center Desk Drawers
1 box Used Curtains
1 each Pre Rinse Units For Kitchen B-11l
1 each Schlage Door Knobs
2 cases Assorted ~ei1ing Tiles (appx 2 cases)
1 each 200' Computer Extension
2 each 5 gal. or 50 lbs. of Anchoring and Patching Material (Photo 13)
1 box Keys & Misc., Marked Hotel
2-1/2 cases Blank Keys
170 Boxes Base Cove 4" (Photo 12)
3 each Toilet Flush Tanks
12 each Speaker Covers
1 each Sink and Cabinet Top Covers
1/2 case 4" Counter Top Tiles
1 case Assorted Counter Top Tiles
12 each Soap Dish Holders
9 each Banister Trim (Photo 17)
1 bundle Window Frame Edging
1 box Glass Panels for Hotel Stairs (Box 184-86) (Photo 17)
2 boxes Stainless Steel Filters
5 gal. Acoustical Tile Adhesive
Several Telephone Books (See Photo 11)
31 rdls 54ft wide Wall Paper (See Photo 12 & 3) Several Partial Rolls
Office Supplies (See Photo 14 & 5)
2 each Desk Telephones (Marked Property of General Telephone)
4 each Desk Trash Cans
10 cases Ramada World Wide Directorys (Photo 15)
2 cases Zerox Dry Ink (Photo 15)
2 boxes Zerox Developer (Photo 15)
2 bo^es Zerox Lubricant (Photo 15)
LOWER LEVEL
J
2 each
1 each
2 each
1 each
Metal Office Desks
Wood Office Desk
Work Bench stools (New)
Portable Work Table (New)
6 each
3 each
1 each
1 each
1 unit
UL Power Distribution Units
Temppower Distribution Units
Movie Projection Screen 62 X 50 (New)
Swim Pool Lifter with Sling (New)
14 each Safety Deposit Boxes
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Assorted Building Insulation R-ll (Photo 18)
Assorted ,2 X 4 Wood Studs (Photo t8)
Assorted Wall Paper (Photo t8)
1 box Toilet Paper Holder Inserts
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