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~, CI~ OF SAN BERNARDQO - REQUQT FOR COUNCIL AC~ON
From:
Mayor Evlyn Wilcox
Mayor 's Offi ce
Subject: Request for Funding Assi stance for the
American Legion Convention and for the
Waiver of Fees in Conjunction with the
American Legion Parade
Dept:
Date: Apri 1 1, 1987
Synopsis of Previous Council action:
At the meeting of the Mayor and Common Council of March 6, 1986, the following
motion was made. Council Member Hernandez made a motion, seconded by Council
Member Estrada and unanimously carried, to make a commitment, in concept, to host
the American Legion Convention in 1987.
Recommended motion:
1. That the amount of $8,550.00 to cover the balance per the contract with
the i~ationa1 Orange Show for the housing of the American Legion Convention
be paid,
2. That feeS in the amount of $835.00 associated with the American Legion
Parade be waived.
3. That the City Administrator be authorized to identify the appropriate
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S gnalure
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Contact person:
Richarrl Rpnn~rkp
Phone:
~R~_t;?n4
Supporting date luachad:
Yes Ward:
FUNDING REOUIREMENTS:
Amount: $9,385.00
Sourca: (ACCT, NO.)
(ACCT. DESCRIPTION)
Flnanca:
Council Notal:
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Clft OF SAN BI!RNARDliio - REQU.9T FOR COUNCIL ~ON
STAFF REPORT
Mr. Gene Heinly, General Chairman of the 1987 American Legion Convention
Committee has requested the City's assistance in funding the balance of
their convention facilities and the waiver of certain fees in connection
with providing City services to the American Legion parade on June 26, 1987.
Meetings with representatives from the American Legion, various City Depart-
ments, Chamber of Commerce, EDC, and Omnitrans have ,been ongoing for several
months in an effort to minimize City expense and maximize community partici-
pation.
This office has attempted to summarize the request into one Agenda item.
In past years, the City has absorbed costs for similar events.
The total estimated costs to provide the necessary funding request and services
will be $9,385.00. The following is a summary of the services to be provided
and/or performed, and the associated costs,
Council
, Funding Assistance -- provide funds to cover tRe balance of the
Orange Show facilities per the attached contract.
Cost --
$8,550.00
Parks, Recreation & Community Services
Services to be Rendered - Pick up, set up and take down three
sections of bleachers.
Cost
$ 180.00
Public Services
Services to be Rendered - Set up and remove signs, i.e., No Parking,
delivery and pickup of barricades.
Cost --
$ 655.00
$9,385.00
TOTAL:
75-0264
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'CITY OF SAN BE~ARDINO 0_ MEMORANDUi
To EVLYN WILCOX
MAYOR
Subject DELIVERY OF BLEACHERS
ANNIE F. RAMOS, DIRECTOR
From PARKS, RECREATION AND
D COMMUNITY SERVICES
ate APRIL I, 1987
Approved
Date
This is in reference to the American Legion request for seating of one
hundred people on June 26, 1987, It will require three five row bleachers
to accomodate one hundred people. The fee for delivery of three bleachers
by this department to Harris' court on June 26 is $180.
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~~~~ F. RAMOS, DIRECTOR
Parks, Recreation and Community Services
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OTY OF SAN BERCARDINO 0- MEMORANDUIVO
To Patricia Gonzales, Mayor's Soecial Assistant
From Manuel P. Moreno, Jr.
Dir. of Public Services
Date Apri 1 I, 1987
Subject Ameri can Legi on Parade - Barri cade Charges
Approved
Date
It is estimated that 111 barricades will be required for the American Legion
Parade to be held in June. Rental cost for barricades is $5.00 each. The
total rental charge for 111 barricades would be $555.00. This would cover
delivery to corners designated by the Police Department, and pickup the following
workday from the same corners. It does not cover placement of barricades
or street closures which will be performed by the Police Department. There
will be an additional $100.00 fee for the posting and removal of "NO PARKING"
signs.
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Director of Public Services
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"CITY OF SAN BE~ARDINO 0_ MEMORANDU~
To PATTY GONZALES
MAYOR'S ASSISTANT
Su~ect AMERICAN LEGION CONVENTION/PARADE
From LT. J. DEVLIN
POLICE DEPARTMENT
Date MARCH 31, 1987
Approved
Date
I drove the proposed American Legion Convention Parade route (after our meeting
today) accompanied by Legion Officials, GENE HEINLY, HOWARD WICKS and ROB DAVIS.
Initially, this was done for purposes of selecting a parade reviewing stand
site, However, in driving the parade route, it was decided that the original
distance, approximately 1.7 miles, was far too long. After touring several
possible routes, the Legion Officials opted to terminate the parade at Meadow-
brook Park for a total distance of .8 miles. Traffic control for the shortened
route will require only 111 barricades.
The City owned "Ha rri s Square" area was selected as the site of choi ce for the
reviewing stand. As you may recall, this is the area east of the water fountain
and directly below the second-story overcrossing between City Hall and the
Central City Mall.
Mr. TONY VALENCIA, Assistant Mall Manager, has informed me that there are no
conflicting mall activities nor objections which would impede the erection of
the necessary bleachers for the reviewing stand.
Our Tactical Action Plan for the parade will not require increased man power/
overtime to police the event.
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. DEVLIN, ENANT
AREA "B"
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8704-601
TO: Mayor wilcox
FROM: Raymond D. Schweitzer, City Administrator
SUBJECT: American Legion Convention
DATE:
April 2, 1987
(7032)
COPIES:
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It would appear that the best estimate I can make on the
revenues to be generated by this convention are as follows:
According to the Las Vegas Convention Authority, individuals
spend $137 per day, per individual. It is expected that
6,000 Legionnaires will attend the convention. This would be
$822,000 per day times 5 days or $4,110,000.
There will be at least 1,200 rooms at an average of $50 per
day. $60,000 times 5 days or $300,000.
The estimated
convention is
$3,810,000.
The City's bed tax is 8% times $300,000 or $24,000 and the
City's sales tax is 1% times $3,810,000 or $38,100.
amount of money
$4,110,000 minus
to be generated from this
$300,000 for lodging or
The bed tax coupled with the sales tax ($62,100) is the
approximate amount that can be reasonably expected to be
collected during this time.
I or Warren Knudson will attempt to answer any questions you
may have.
Respectfully submitted,
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City Administrator
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Deportment. 01 C.liforni.
P,O, Box 326 . Patton. California 92369-0326
Corporation President
John Homan
General Chairman
Gene Heinly
Convention Chairman
Rob Davis
Secretary
Donna Anstine
Finance
Paul Kanka
Duane Bickle
Mayor Evlyn Wi,lcox and
Hono~able Members of Common Council
City of San Bernardino
300 North 'D' Street
San 8ernardino~ California
April
1
. ,
1987
I would like to request of the Members of the Council
for a Waiver of Fees in conjunction with the American
legion Parade to be held Friday, June 26, 1987 at 7:00 PM,
with the exception of the liability and Property Damage
insur"ance requirements of the City duri~g the Parade.
In additon, I would also like to request Financial
A-::.s,i!":3t.ance in the amount of :t. 8550 fol"" the balan'ce
remaining on our Orange Show Contract.
For the Councils use, I have attached a copy of the
Orange Show Contract which was signed by me as General
Chairman on October 6, 1986.
At the Deoartment Executive Committee Meeting for the
Department of California, held in Orange Post 132 of
The American ~egion on March 8~ 1986 and again ratified
at the State Convention in Redding in June 1986, San
Bernardino was awarded the 1987 Department Convention
to be held the week of June 21 through June 28, 1987"
0s some of you are aware, through the Mayor"s letter
dated March 6, 1986 that the City of San Bernardino
had the opportunity to be the site for the 1987 Convention"
At that time the Members of the Council had agreed to
~nanimously make a committment in concept to host The
Amer can ion ConventIon in 1987.
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For this action I personally want to thank the Members
o.f the Coun,ci 1. Wi thout-o that endorsement i t ~'E:\S fel t
by many, including myself, that we might not be able to
convince the Department of California to again return
to the City of San Bernardino. Our las't Convention was
in 1963, and then the Headquarters was in the City of
Riverside. Our Committee feels that if this Convention
is a highly successful~ then the delegates themselves
will want to return to San Bernardino again.
Again, We wish to than~ you In advance for your consid-
eration of this request. If you ro'equire further in.formation
please contact the undersigned.
Sincer-ely.
~.ItI.'HY/'iJ
M.E. 'Gene' Heinly
10184 Marion Ave.
Montclair, CA 91763
(714) 626-1569
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NA~NALORANGES~GROUNDS
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San BerMrdInO. CeIIfOmIa 12408
PhoM: (714) II5-OZ01
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LICENSE APPLICATION AND AGREEMENT FOR USE OF NATIONAL ORANGE SHOWGROUNDS FACILITY(S)
N.IJoAEOFLICENSEE 25th Dhtrict A:::erican Legion
p ~(). Box )26,
"GENT K .1. IlQen. "Heinly
USE OF Ns tionalOrsng. ShOllg:-Ol'l!ds incl'ldin;;:
DATE(Sl AND TIMES OF EVENT JUlIe '04, 1'107 move i!:,
ConT. Corp.
CITY Patton
Citrus, Dollie
June 25
PHONE (~ 626-106'1
"I)DRESS
STATE
CA
ZIP
9~ "0' <;"">-
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PHONE (--l Sam,'
FOR StR '.' Con'I'or. Lion
cilm,' ,2~ 1 :.:(j7
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LICENSEE FEE
$
,$
$
750.00
CONTINGENCY DEPOSIT (IIEFUND~LE LESS INCURRED EXPENSES)
C.rtitica.... clue by 5-1-'37
ADOITlONllLEXPENSES $7.5Q"per day ;:er R.V., u[.' to 200 R.V.'s
4000Cbairs = $1000.00
INSUAANCE
1000.00
$
SUBTOTAL 5--((300.00
RESERV"TIONDEPOSIT Due by 10-15-d6 C 750.00
PAYMENT DUE BY 5-1-87 TOTAL ~.5'io.OO ')
PAYMEHrlI ARE NOT REFUND"BLE, NEGOTIABLE 011 TAANSFEAABLE EXCEPT AS NOTED,
SPECW-PROVlSlONS: SeaUrlty ch"r~es are not included in this ..L:h~iJ:,,!:t. Agree:ner;t inC:'lO,d:3
40 T8b1.. tor eTeat. Certi1'icate 01' Insurance is due b:"Ftj' 1, b)7. i'le,diJ ilea
r,ttached AddendUII No. 1 0" t.his ;.,>,:riJ~ment.
Applicant hereby acknowledges and agrees tl'lallhe foregoing Agreement is lor use of the facility ONLY and such fees 00 NOT include staffing services such as
security, ticket selle" or takers, gatemen, stagehandS. electricians. atlendants lor parking or restroom, or fOf any other services.
licensee hereby on:te" and agrees to pay for all charges of lahar and materials as designated in Agreemenl and any and all that might be added atteroriginal copy of
Agreement Is signed,
ADDITIONAL PROVISIONS: Provillonl. terms, condilions and insurance agreement requirements listed herelflillle, are hy this reterence made a binding part of this
Agreement. National Orange ShOWgroundl feserves Ihe dghl to all concession privileges
Licensor reserves the right to INSTANT cancellation 01 this Agreement if in lhe iudgemenl ollhe Licensor. or upon adVice of law enlorcement agencies. genefal
conditions are such that it is deemed ~nsate 10 conduct a public or privale event.
LICENSEE AGREES TO:
~
a. Furnish an Insurance Certificate to indemnity and hOld harmless National Orange Show, its officers. directors, agents and employees from any and all claims.
causes of action 1nc:lIUitl accruing or resulting trom any damage, injury. or losS to any person or persons. inCluding lhe persons 10 whom licensee may be liable
under any Workmen', Compensation Law and Licensee himsell,and from any loss 01 property, goods, wares or merchandise caused by, arising out of or in anyway
connected with theexerc... by the Licen.ee ,?'Ihe right~ an~ ~rivileg~s .herein gr~.nted.I",ra~~e shall nam~ Nati~nal Ora~ge Show, its offlcers.'dir~ct?~.
agents and employeull additional named Insured WIth mInimum hmlls olllablhty at J J combmed stngle hmlts on a comprehenSIve liability
form including productI, completed operations. and coverage for all owned and non-owned vehicles. There shall be no deductible.
b. Require the Inturance company providing coverage to have a BEST rating at at least AXil,
c. understand that Nat.o~ Orange Show shall have the option to approve or disapprove the insurance companies providing coverage
d. Have the property .-culed Certificate 01 Insurance in possession 01 Licensor a minimum of flfteen (15) days prior to the event.
e. Require itllnluranc. CArrier 10 notify National Orange Show alleastlineen (15) days prior to evenl 01 cancellation or modification of c:overaQe.
t. understand National Orange Sh9w reserves the right to increase or decrease the amount of liability insurance upon giving five(S) days written notice to L.icensee.
g. Unde"tandttlat If Ucenseef.l:'Procure or provide the aforementioned Insurance. or allowlany insurance policy so provided to lapse. N aUonal Orange snow
is authorized to procure .aid inlurence and licensee shall be obligated to pay National Orange Show for the cosl of said insurance and said obligation shall be in
addlUon to all other compensation owing from Licensee 10 National Orange Show under this Ucense Agreement. or in the alternative, NatIonal Orange Shew, at
Nanonal Orange Show'a sole dllCretlon, may terminate this License Agreement, and said lermination shall lake immediate eflect.
h. Und~land ih:.1 Nalional O~'Shbw may, at National Orange Show's sOledi,creU"bn. waIYelhe reQuirements hereinbefore set forth and obtain special events
!~!!y_I_r:'surance tofLicen....s evenllt National Orange Show makes such elecUon; ucenseeah, all be"named as an addi,tiOnal in,', U, red, an, d Lice, nsee agrees to pay
1fWlRItIO':'~,ull..~... ~te""..~~,ancttcov"ap. ~icen~" sl'lall.lftaQlJWml~ any ~ su,!!,~ owir"2Jr9~.._Ucensee to National Orange Show, pay to
Nattcnal OrangeShow' the entire coatotobtatnlng the aforementioned Insurance; and L1censeeshall ma1<e saId paymentw1fhlf'1'ffJt1~1 d.l!.~", VI ..n.--..........I, ,._~_..---. ,~,
National Orang. Show to Licen....
I. Defend. including the paymentot all anerney's fees and costs, indemnity and hold harmless National Orange Show, its olficers,directors. employees, agents, and
contractors againsl any and all claims, suits, or actions ariSIng by virtue 01 this License Agreement or as the result 01 Llcensee's use 01 LIcensor's premises, and shalf
include but not be limited to claims for copyrighl, Irademark or trade name infringement which may arise as the result 01 any relationship between LIcensor and
Licen...,
I'UIUC LlAIlLlTY: ".aao.aao.OO
D"TED j,lt !ft.
PIIOPERTY DAMAGE: eOMSINED LIMITS $1,000,000.00
! / ~ ,
DATED ' '
The foregoing Application is approved and accepted .nd Llcen... Is hereby
granted tor the uses and purposes .nd upon Ihe terms and conditions hereabcwe
set forth,
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Authorized Slgnat6r. for licens"
NATIONAL ORANGE SHOWGROUNDS
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Print or TyPli Authorized Signature
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General Manager
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ADDENDt::f: ,0. 1
The American Legion will be responsible for erecting and removing of partitions
to 'be placed in the Citrus Building. These partitions will not be attached to the
ceiling, walls or floors of said bvilding.
The use of the following items are pro,ibited in any of the facilities or
on any fixtures of the National Orange Sho'"0 zounds:
1. Scotch Tape
2. Duct Tape
3. Staples, nails or tacks; and
4. 'Glue or adhesives of any kind
Chair moving is not included in this AgreeIc~t. Moving of any chairs will be
bi~led on a per hour bas~s.
Any additional chairs beyond those mee _oned in the Agreement will be charged
at the rate of $.50 per chair.
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ACCReDITED
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SMI BEKrlAKDIl'tO AREA CnAMBER OF COMMERCE
546 W. 6TH ST. . P.O. BOX 658. SAN BERNARDINO. CA 92402. (714) 885-7515
April 1, 1987
Mayor Evlyn Wilcox
Members of the Common Council
City of San Bernardino
300 North '0' Street
San Bernardino, CA 92418
Dear Mayor Wilcox and Members of the Council:
As you know, the American Legion will hold its state-wide convention ,in San
Bernardino, June 21 through June 28, 1987. This will be the largest convention
in the history of both San Bernardino and the Inland Empire. The American
Legion Convention will generate approximately 6,000 persons.
During the convention a total of 1350 hotel/motel rooms will be occupied in
San Bernardino. This will create an estimated $27,000 in hotel/motel occupancy
tax funds for the city, The delegates and their families are also estimated
to spend $150.00 per day, which will generate an economic impact of $4,500,000.
Sales tax revenue alone is projected to be between $45,000 and $50,000.
The Chamber is playing a leadership role in assisting the American Legion with
plans for the convention. Joining our organization in working with the Legion
are representatives of the Mayor's Office, city police and fire departments
and the Economic Development Council. In addition, groups in the community,
including the new San Bernardino Spirit, are cooperating with us on this project.
We strongly recommend and urge the City Council to approve the request of the
Amerkan Legion to waive the fees for their proposed Parade, and also to allocate
$8,500.00 for meeting space at the National Orange Show Grounds. This request
would be in concert with the City Council's action of March 6, 1986.
It is very important that San Bernardino demonstrate its full-pledged cooperation
and support to the American Legion, Our cooperative efforts to assist the
Legion will be a key factor in their consideration of San Bernardino as a site
for future conventions.
Thank you for your consideration.
~ ~c::1~
Brian J. Simpson
President
BJS:cls
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DEeputy City Clerk Reese read the title of the
resolution.
Council Member Hernandez made a motion, seconded by
Council Member Strickler and unanimously carried, that
further reading of the resolution be ~aived and said reso-
lution be adopted.
Resolution No. 86-78 was adopted by the following
vote: Ayes: Council Members Estrada, Reilly, Hernandez,
Strickler, Noes: None. Absent: Council Members Marks,
Quiel, Frazier,
RES. 86-79 - RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF SAN BERNAR-
DINO, CALIFORNIA, AMENDING RESOLUTION NO.
86-40 WHICH AMENDS RESOLUTION 83-93 AND
WHICH AUTHORIZES THE ISSUANCE OF SEWER
REVENUE REFUNDING BONDS, ISSUE OF 1986,
(WASTEWATEH TREATMENT PLANT PROJECT), OF
SAID CITY AND PROVIDES THE TERMS AND CONDI-
TIONS FOR THE ISSUANCE OF SAID REFUNDING
BONUS TO MAKE TECHNICAL CHANGES. (2)
Deputy City Clerk Reese read the title of the
resolution.
Counci 1 Member Hernandez 'made a motion, seconded by
Council Member Strickler and unanimously carried, that
f~rther reading of the resolution be waived and said reso-
lution be adopted.
Resolution No. 86-79 was adopted bi the following
vote: Ayes: Council Members Estrada, Rei 11y, Hernandez,
Strickler. Noes: None. Absent: Council Members Marks,
';lc:iel, Frazier.
AUTHORIZATION - RESURFACE CITY AND COUNTY PORTIONS
OF PUMALO - STERLING TO DEL ROSA
i" a ~emorandum dated February 14, 1986, Manuel ?,
/".0 reno, Jr., Di rector, Publ ic Ser'J ices, explained the
b~::kground of the request to resurface City and County
portions of pumalo from Sterling to Del Rosa. He also
submitted a copy of a letter from Mlcnael G, Walker,
Director, Transportation/Flood ControL/Airports, dated
February 12, 1936, and documents re10tl"l" to the cost of
the proposed project.
Council Member Strickler made a motion, seconded bi
Council Member Estrada and unanimously carried, that the
DepartTent of Public Services be a~thorized to resurf~ce
City and County portions of pumalo from Sterlin~ to Del
Ros3 Avenue with the City to act as the Lead Agency, The
County will reimburse the City for their portion.
AMERICAN LEGION CONVENTION - SAN BERNARDINO AS
SITE - 1987
In a memorandum dated March 6, 1986, Mayor Wilcox
explained that San Bernardino has the opportunity to be
the site for the 1987 National American Legion Convention,
which draws up to five thousand participants. This could
bring significant financidl gains through sales tax and
bed tax revenue to the City. Mayor Wilcox requested that
the Council consider, in principal, the facilitation of
this conference. The Convention planners have requested
financial assistance, in the estimated amount of $16,000
to help defray expenses which would reduce the partici-
pant's cost and' encourage more individuals to attend.
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Mayor Wilcox explained that the National Orange Show
is being considered as the site for the meetings to be
held during the convention, which would center the conven-
tion activity in this City, although motel and hotel
arrangements would have to be extended to other cities,
such as Colton, Redlands and Riverside. Mayor Wilcox
stated she was m~eting with Mr. Brosmer of the National
Orange Show in the afternoon and would have more informa-
tion after that meeting.
The Mayor and Council discussed the ramifications of
hosting the Convention in San Bernardino.
Council Member Hernandez made a motion, seconded by
Council Member Estrada and unanimously carried, to make a
comm i tmen t, in concept, to host the Amer ican Leg ion Con-
vention in 1987.
ADJOURNMENT
At 2:02 p.m" Councll Member Estrada made a motion,
seconded by Council Member Hernandez and unanimously car-
ried, that the. meeting be adjourned to 9:00 a.m.,
Thursday, March 13, 1986, in the Council Chambers of City
Hall, 300 North "0" Street, San Bernardino, California.
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Deputy City Clerk
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April 2, 1987
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The Honorable Mayor Evlyn wilcox
and Members of the Common Council
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Dear Mayor wilcox and
Members of the Common Council:
During the week of June 22-28, 1987 San Bernardino will
be the host city for the State convention of the American
Legion, Over 7000 delegates and their families are planning
to attend the convention.
We have been working closely with City representatives, the
Chamber of Commerce and other community support groups to
insure this will be the best convention the American Legion
has held to date.
The commercial benefit of 7000 visitors using over l500
hotel and motel rooms, eating in our restaurants and purchasing
goods and services from local businesses will be significant.
And, the fact these visitors will have an enjoyable time in
our City will be a tremendous boost to our image enhancement
plan.
We will be providing the American Legionaires with 7000
folders and mini-brochures about the City as part of our
overall marketing program for the City. We understand they
will be requesting the Mayor and Council to consider providing
some financial assistance for their convention.
We recommend you favorably consider their request.
s:n,cerelY' ~ ~
d~fe>2 4{/c2x-~
BRUCE D. VARNER
Chairman
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6~nu:O ?)eoeIfljunerd <60-/UU'.d
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330 NORTH"D" STREET, SUITE420, SAN BERNARDINO, CA92401, TELEPHONE (714)381-4327.TELEX675-508