HomeMy WebLinkAbout43-City Clerk
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS
CORPORATION RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE
GENERAL MUNICIPAL ELECTION TO BE HELD ON MAY 5, 1987.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the city of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an agreement with Sequoia Pacific Systems Corporation
relating to election supplies and services for the General
Municipal Election to be held on May 5, 1987, a copy of which
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is attached hereto, marked Exhibit "A" and incorporated herein
by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
, 1987, by the following
the
day of
vote, to wit:
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Council Members
AYES:
NAYS:
ABSENT :
City Clerk
The foregoing resolution is hereby approved this day
, 1987.
Mayor of the City of San Bernardino
3/16/87
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1 Approved as to form:
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A G R E E MEN T
lElection Supplies and Services)
THIS AGREEMENT is made and entered into this
day of , 1987, by and between the CITY OF SAN
BERNARDINO, a municipal corporation, hereinafter referred to
as "City", and SEQUOIA PACIFIC SYSTEMS CORPORATION, a Delaware
corporation, referred to as "Contract-or".
The parties agree as follows:
1. Recitals.
la) The Mayor and Common Council desire to enter
into an agreement to procure election supplie~ and services
for the General Municipal Election (hereafter the "election")
to be held on May 5, 1987 in the City of San Bernardino.
(b) Contractor is in the business of furnishing
election supplies and services and has offered to furnish
supplies and services upon the terms stated in this agreement.
2. City agrees to purchase certain election supplies
and services required for the election from the Contractor at
the prices and upon the terms stated in this agreement at a
cost not to exceed $40,000.00. Contractor agrees to prepare
and furnish necessary supplies and services in sufficient time
to enable City to comply with all requirements of the
California Elections Code, the California Government Code, the
Constitution of the State of California, the Charter of the
City of San Bernardino, and the San Bernardino Municipal Code.
3. Unit prices shall be as set forth in Contractor's
attached proposal, marked Exhibit "I". The required
quantities of supplies shall be determined after the total
,
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number of registered voters in Wards Five, Six and Seven of
the City has been ascertained. Actual quantities required may
vary from those estimated in the proposal.
4. In addition to the supplies and basic services set
forth in Exhibit "I", Contractor shall, at no additional
charge, furnish the fOllowing special services, if and when
requested by the City Clerk of City:
(a) Provide a detailed calenda~ of election events,
setting out dates and requireaents of the California Elections
Code.
(b) Assist in the conduct of election officers'
instruction classes as to proper use of DATAVOTE Voting System
and general polling place procedures.
(c) Provide a qualified computer operator on
election day for ballot tabulation, and supervise all counting
center procedures.
(d) Provide all materials (logs, seals, procedures,
etc.) necessary for the central counting center.
(e) Make arrangement for delivery of sample ballot
booklets to the U.S. Post Office in San Bernardin..
(f) Package official ballots, precinct supplies,
and other necessary ..terials, ready for delivery to
inspectors.
(g) Furnish general guidance throughout the
election process.
5. Payment for all supplies and services shall be made
upon a bill or claim filed by Contractor with City'S Director
of Finance. The bill or claim shall show the quantity and
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character of each supply and service furnished and the sum
payable computed at the appropriate unit price. The bill or
claim may be filed at any time after all of the particular
supply or service has been furnished. The Director of Finance
shall verify the claim. If it is correct, he shall pay it.
6. Contractor is not required to provide or pay for
indexes to the Great Register, precinct maps, postage expense
for mailing of election officer's foras, compensation of
election officers, sums payable for use of polling places or
costs of publication of notices.
7. Contractor agrees that it wil~ place on file with
the City Clerk of City, within ten days after the execution of
this agreement, a corporation surety bond or an irrevocable
instrument of credit in a form satisfactory to the city
Attorney, in the amount of $15,000.00 to guarantee the
performance of the work contracted to be performed.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day and year first above written.
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3/16/87
CITY OF SAN BERNARDINO
,
By
Mayor
SEQUOIA PACIFIC SYSTEMS
CORPORATION
By
By
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1 Approved as to form:
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SEQUOIA PACIFIC SYSTEMS CORPORATION
CITY OF SAN BERNARDINO - MUNICIPAL ELECTION
MAY 5, 1987
I. OFFICIAL DATAVOTE BALLOTS - 38,000
Price Includes:
35,000 Precinct Ballots
3,000 Absentee Ballots
300 Test Ballots (100 per BT)
3 Printing Plates .
44 Precinct Ballot Packages
II. SAMPLE BALLOT BOOKLETS - 3S ,000
Based on 3 ballots types and 6 Candidate Statements
Ill. PRECINCT SUPPLY SETS w/Ballot Boxes - 45 each
IV. ABSENTEE SUPPLY SETS (Imprinted)
w/instructions
V. RENTAL OF PRECINCT VOTING EQUIPMENT:
Ballot Punches - 176 @ S.OO/ea
Clamp On Lights - 132 @ 2.00/ea
Secrecy Envelopes - 30,OOO/10t
VI. RENTAL OF BALLOT COUNTING EQUIPME~T
Computer System with cardreader
Ballot Counting Program
Election Night Support Staff
Staff Support-class
VII. ALPHA INDEX
SUBTOTAL
Estimated Tax
Estimated Freight
TOTAL
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$ 4,244.00
6,831.00
1,305.00
1,620.00
880.00
264.00
400.00
4,500.00
425.00
$20,460.00
1,229.00
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400.00
$22,098.00