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COUNCIL ACTION CORRESPONDI!NeE
To Raymond Schweitzer Subject Parka, Recreation and
City Adminiatrator Community Service Audit
Implementation Plan
Dltl January 20, 1987
Meeting Dlte January 19, 1987 Agendl Item No. 22
Action
The status report from the City Administrator relative to the recom-
mendations made by Arthur Young's audit of the Parks, Recreation and
Community Service Department, was continued to February 16, 1987.
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Personnel -tHAUNA CLARK
Park, Recreation & Community Service CItY aork
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C I T Y
OFQAN BERNOR
INTEROFFICE MEMORANDUM
8701-606
DIN 0
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TO:
The Honorable Mayor and Common Council
FROM:
Raymond D. schweitzer, ACTING city Administrator
SUBJECT: Parks, Recreation and community Service
Implementation Plan
Audit
DATE:
January 8, 1987
(6948)
COPIES:
Annie Ramos, M. J. Perlick, Warren Knudson
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At the last regularly scheduled city Council Meeting held on
January 5, 1986, the ACTING city Administrator was directed
to review the recommendations of the Parks, Recreation and
Community Services Director and specifically give the Mayor
and Council his recommendations.
Recommendation #1 - Reassiqn All Maior Irriqation Work to the
Water Department
The ACTING City Administrator does not agree with the con-
sultant in this matter but concurs with original
recommendation of Annie Ramos and will assure the Mayor and
Council that all major irrigation construction work will be
bid out as a city construction job. All other work within
the parks and public areas will remain the responsibility of
the park maintenance personnel.
Recommendation #2 - Contract for Park and Landscape Mainten-
ance Services at Selected sites.
The ACTING city Administrator concurs with recommendation of
the consultant and the implementation recommendation of Annie
Ramos and will be giving the Council a listing of contracts
with the 1987/88 budget.
Recommendation #3 - Reduce the Number of Park Maintenance
Supervisors.
The ACTING City Administrator concurs that the one Park
Maintenance Supervisor position that has been frozen should
not ~ filled ~ g Park Maintenance Supervisor. (Please see
additional comments at the termination of this memo.)
Recommendation #4 - Reauire Leadworkers to Perform Supervi-
sorv and Park Maintenance Duties.
The ACTING City Administrator concurs with recommendations of
the consultant and the implementation plan of the Director
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CJ INTEROFFICE MEMORANDUM:~701-606 <:) C)
Parks, Recreation and community service Audit Implementation
Plan
January 8, 1987
Page 2
with the following provisos:
1. That the job descriptions be enforced; and
2.
That the
system
courses.)
enforcement will be through the evaluation
{after proper supervisory training
Recommendation #5 - Assian Park Maintenance Rovina Crews to
Non-overlaooina Geoaraohic Areas.
The ACTING city Administrator concurs with the recommendation
of the consultant and the implementation plan of the
Director. The Director has already placed Recommendation #5
into operation.
Recommendation #6 - Reassian Leadworkers to Mowina Crew
The ACTING City Administrator by a copy of this memo is
requesting the Personnel Director perform a job audit on the
Mowing Crew Leadworker who has been intermittently assigned
to the Park Shop. It would appear that there is a position
needed because of certain required duties that could be
performed by a lesser paid employee, thereby freeing the
Leadworker to accomplish his originally assigned job. I
would expect that this audit be performed in time for review
by the Mayor and City Council at the fiscal 87/88 budget
adoption.
Recommendation #7 - Imorovina Mowina Crew Productivitv
Concur with the Auditor and the Director. The Director has
placed the recommended plan into operation.
Recommendation #8 - Consider Develooina A Benefit Assessment
District Policv.
Once again, I concur with the
that further research must be
a proposal for city Council.
be before the Council in early
Auditor and the Director in
undertaken in order to prepare
Hopefully, this proposal will
March.
Recommendation #9 - Document All Non-Park Maintenance Work
Activities.
Recommendation #9
computer program
Parks, Recreation
simply a matter
matter.
will be implemented as soon as the new
capabilities are made available to the
and Community Services building. It is
of dedicating a telephone line to this
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o INTEROFFICE MEMORANDUM:Q1701-606 0 0
Parks, Recreation and Community service Audit Implementation
Plan
January 8, 1987
Page 3
Recommendation #10 - Reduce Staffina Levels of Full Time
Recreation Division Personnel.
The ACTING City Administrator concurs with the Auditor and
Director and feels that the staffing levels of full time
Recreation Division Personnel will be reduced through
attrition. In the future, the programs should be re-
instituted on a fee basis, and a special events budget
adopted by the Mayor and Council for the hiring of additional
personnel.
Recommendation #11 - Institute Flex Schedulina for All Full
Time Personnel.
The ACTING city Administrator
Director in this matter. The
the Director.
concurs with the Auditor and
matter has been implemented by
Recommendation #12 - Consolidate the Recreation and Community
Services Divisions.
A complete
structure
Recreation
tor.
evaluation and review of the current
is currently underway by the Director
and Community Services and ACTING City
divisional
of Parks,
Administra-
NOTE: In deleting a Parks Maintenance Supervisor, 3,000+
hours of park plan and landscaping review cannot be
performed. It is recommended that the Personnel Department
review the duties currently being performed on the DRC and
determine what level position should be created in the Parks
Division.
RDs/md