HomeMy WebLinkAbout10-City Administrator
CITY OF SAN BERQRDINO - REQUEST ~LNCIL ACTIO~
From: James E. Robbins
Deputy City Administrator
Dept:
City Administrator
Subject: Receive and file report from
Peat/Marwick Main & Co. regarding
data processing needs and
assessment.
Date:
August 24, 1989
Synopsis of Previous Council action:
Recommended motion:
That the report from Peat/Marwick Main & Co. regarding the data processing
needs and assessment and recommendations for a Comprehensive Information
System be received and filed.
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Signatwe
Contact person:
James E. Robbins
Phone:
5122
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.!
(Acct. DescriPtion)
Finance:
Council Notes:
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In
CITY OF SAN BERtRRDINO - REQUEST 2R COUNCIL ACTION
STAFF REPORT
At the request of councilman Maudsley, the following brief
report delineates the activities and status of the
PeatjMarwick Main &' Co. study of Data processing needs
assessment and recommendations for a Comprehensive
Information System. The informal report that follows;
outlines the activities undertaken and completed thus far by
peatjMarwick. This report supplements the other items
regarding Data Processing you have for action.
Peat/Marwick has worked closely with the Data Processing
Users' Committee and the Deputy City Administ~atorj
Administrative Services. The Committee was formed
approximately one year ago, and includes various department
heads, Don Carlos from Claremont Colleges, and Councilman
Maudsley. The Committee serves as focus for data processing
issues with direction for the Data Processing Manager and
recommendations to the city Administrator.
The study has been a working implementing effort. As
priorities have been identified, steps have been taken to
address the issue. Of the six priorities, three have been
addressed, one is being completed, and two are up for your
consideration.
INFORMAL REPORT:
During Phase I of our project, we reviewed the existing
automation environment at the City, including hardware,
software, and telecommunications. The focus of our review
was to assess the adequacy of existing systems and identify
opportunities for improving the automation environment. Phase
I resulted in a User Department Needs Assessment Document,
which described the existing automation environment and
ranked high-level user requirements by department.
During Phase II, we conducted additional department
interviews to gain an understanding of the current and future
requirements for each application within a department and the
priority of the applications. Our findings were documented
in a Department Applications Overview Document.
The purpose of the tasks we completed in Phase III was to
provide the City with information on the technical
feasibility of implementing the defined user requirements and
the potential costs and benefits associated with the
implementation. Our tasks resulted in the following
deliverables:
75-0264
CITY OF SAN BERNg.DINO - REQUEST ~R COUNCIL ACTION
STAFF REPORT
1. Alternatives Configuration Analysis - This document
described the technical alternatives available to
the city and the strengths, weaknesses and
potential costs associated with each alternative.
2. Organization Impact We prepared a revised Data
Processing organization chart to depict the
organizational changes that would be required to
support the new systems.
3.
Priority Access Requirements
identified the type of system access
required by each department.
4. Application Recommendation Matrix - We developed
and documented our recommendations for achieving
user automation requirements. For each department
and application, the matrix depicted the priority
of the application within the department, a
recommended approach for improving automated
support of the application, and estimated hardware
and software costs.
This matrix
that would be
5.
Applications priority Matrix Based on
severity of system problems and the level of
need for automation, we prioritized
recommendations across all departments for
city.
the
user
our
the
6. Information systems Action Plan Finally, we
prepared an action plan for the city that outlines
high, medium, and low priority actions to be taken
to improve the information systems environment. The
plan was based on the application recommendations
and priorities.
To date, we have completed a detailed requirements
for the financial applications of the city and
Request for Proposal. We have also prepared a
potential software vendors who may have appropriate
to meet the city's financial requirements.
document
have a
list of
systems
PEAT/MARWICK MAIN & CO.
Susanna V. Doudna
Manager
It is recommended you receive and file this report.