HomeMy WebLinkAbout26-City Administrator
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'CIT$JQF SAN BlERNARDINtP- R&.ST FOR .CIL ~TION
From:
James C. Richardson, Deputy City
Administrator-Development Services
Administration-Development Services
Subject: Agreement between the City of San
Bernardino and the San Bernardino
Convention and Visitors Bureau (SBCVB)
Dept:
Date: August 2, 1989
Synopsis of Previous Council action:
10/24/88 The Mayor and Common Council approved the recommendation of the Ways & Means
Committee, thereby, approving the SBCVB plan of action and the recommended members
for the Board of Directors.
2/20/89
7/11/89
The Mayor and Common Council approved the first six-month agreement with the SBCVB
with the adoption of Resolution No. 89-40.
The Mayor and Common Council approved the 1989-90 Fiscal Year Budget with the
adoption of Resolution No. 89-245.
Recommended motion:
Adopt Resolution.
cc: Marshall W. Julian, City Administrator
James F. Penman, City Attorney
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Contact person: Dan Stark. SBCVB Executive Director
Phone: 889-3980
Supporting data attached: Reoort. Resolution & AIZreement
Ward: City-Wide
FUNDING REQUIREMENTS:
Amount: $100,000
Source: (Acct. No.) 001-091-5-3658
Acct. Oescri tion Visitor/Convention Bureau
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Finance:
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Council Notes:
75-0262
Agenda Item No .:J.._~
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. CITV'6F SAN BERNARDINO'! R.a.ST FOR COUNCIL ~TION
STAFF REPORT
On October 24, 1988, the Mayor and Common Council
approved an 18-month implementation plan for the San
Bernardino Convention and visitors Bureau (SBCVB).
Previously, the first six months of funding was approved for
the SBCVB by adoption of Resolution No. 89-40, approved by
the Mayor and Common Council at their February 20, 1989,
meeting. The SBCVB is now operational and funded at $100,000
in the 1989-90 Budget. At the SBCVB Board of Directors
meeting of July 27, 1989, the terms for a renewal of the
agreement with the City of San Bernardino were approved. The
SBCVB Board recommends payments of $40,000 initially ,and
$20,000 on October 1, 1989, January 1, 1990 and April 1,
1990. However, I recommend the attached agreement to provide
a schedule of payment at: $40,000 upon execution and $15,000
on a quarterly basis. The agreement, as drafted, meets the
needs of the SBCVB and maintains accountability and reporting
in the interest of the City of San Bernardino. I recommend
the attached resolution that would approve the aqreement
between the City and the SBCVB.
ES C. RICHARDSON,
eputy city Administrator -
Development Services
8/02/89
75.0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AG~~gM~NT BETWEEN THE CITY OF SAN BERNARDINO AND
3 THE SAN BERNARDINO CONVENTION AND VISITORS BUREAU WHERE THE CITY
SHALL PROVIDE THE BUREAU THE SUM OF $lOO,OOO OVER THE TERM OF
4 THIS AGREEMENT.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION l.
The Mayor of the C1ty of San Bernard1no 1S
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hereby authorized and directed to execute, on behalf of said C1ty
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an agreement w1th the San Bernardino Convention and V1sitors
Bureau whereby the City agrees over the ~erm of this agreement to
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prov1de the San Bernardino Convention and Visitors Bureau the sum
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of one hundred thousand dollars ($100,000.00).
A copy of said
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agreement is attached hereto marked Exhib1t "A" and 1ncorporated
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here1n by th1s reference as fully as though set forth at length.
SECTION 2.
This Agreement shall not take II ffect until
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'fully signed and executed by both part1es. The City shall not be
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obligated hereunder unless and until the Agreement 1S fully
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executed and no oral agreement relat1ng thereto shall be implied
or author1zed.
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SECTION 3.
The authorizat1on to execute the above-
referenced agreement is resc1nded 1f the parties to the agreement
fa1l to execute 1t w1thin sixty (6D) days of the passage of th1s
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1989, by the follow1ng vote, to wit:
DAB:br
August 8, 1989
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1 RESO - AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY
OF SAN BERNARDINO AND SAN BERNARDINO CONVENTION AND
2 VISITORS BUREAU.
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AYES:
Council Members
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NAYS:
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ABSENT:
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City Clerk
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The foregoing resolution is hereby approved this
day
of
, 1989.
W.R. Holcomb, Mayor
14 City of San Bernardino
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15 Approved as to form
and legal content:
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JAMES F. PENMAN,
City Attorney
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DAB:br
August 8, 1989
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AGREEMENT
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THIS AGREEMENT entered into as of this
day
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of
,
1989, by and between the CITY OF SAN
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BERNARDINO, A Charter City ("City") and the SAN BERNARDINO
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CONVENTION AND VISITORS BUREAU, a mutual benefit non-profit
corporation ("Bureau"):
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WIT N E SSE T H:
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WHEREAS, the CITY OF SAN BERNARDINO has and is further
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developing facilities, hotels, restaurants and other services
needed and appropriate for visitors to the Inland Empire; and
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WHEREAS, the CITY OF SAN BERNARDINO is in an ideal
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location for the attraction of visitors due to its proximity to
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the mountains, the desert, urban, financial and industrial
centers and full service airports; and
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WHEREAS, the increase of visitors, conventions and tourism
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will inject substantial amounts of money into the local economy
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at very little additional cost and without adverse effects on the
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local environment or populace; and
WHEREAS, such increase will result in significant increases
in tax revenues to the City which will enable the City to provida
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and maintain necessary services to the residents of the City; and
WHEREAS, Bureau is willing to develop a comprehensive
program to coordinate the existing facilities, organize or
sponsor tourist and visitor support services, and establish and
operate a marketing program, to increase visitor, tourist and
convention visits to the City;
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DAB:br
August 8, 1989
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NOW THEREFORE, the parties hereto agree as follows:
1. Over the term of this Agreement, City shall provide the
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3 Bureau the sum of ONE HUNDRED THOUSAND ($100,000.00) DOLLARS
4 payable as follows:
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a.
FORTY THOUSAND ($40,000.00) DOLLARS shall be
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payable on the effective date of this Agreement.
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b.
FIFTEEN THOUSAND ($15,000.00) DOLLARS shall be
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payable on a quarterly basis on or before September 30,
1989, December 31, 1989, March 31, 1990 and JUne 30, 1990,
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and as authorized by the City Administrator.
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2.
Bureau shall use its best efforts to increase visitor
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a.
Coordinate the various visitor-related services
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currently available in the City such as hotels, motels,
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restaurants and other needed services.
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b.
Solicit, coordinate and fOllow-up convention lead
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referrals.
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c.
Research, develop and distribute visitor packets
and badges.
d.
Research, develop and distribute visitor guides
to San Bernardino and surrounding attractions.
e.
Provide registration assistance including
personnel (volunteer or otherwise), typewriters, etc.
f.
Research, develop and distribute area maps.
26 bureau.
g.
Establish an event and hotel booking and housing
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DAB:br
August 8, 1989
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h.
Coordinate with the visitor-related services
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relative to when conventions are booked and how many
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visitors are anticipated.
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Coordinate additional excursions and activities
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for visitors.
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j.
Develop and implement a program to encourage
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repeat visitors.
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k.
Review and evaluate each conference held in the
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City to determine where improved services can be provided.
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3.
Bureau shall provide quarterly written reports to the
11 Mayor and Common Council of the city outlining activity,
12 accomplishments and results no later than September 30, 1989,
13 December 31, 1989, March 31, 1990 and June 30, 1990.
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4.
The term of this Agreement shall be from the effective
15 date hereof to and including June 30, 1990.
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5.
For all intents and purposes Bureau shall be
17 considered as an independent contractor and is not and shall not
18 be considered as a department, agency or arm of the City.
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6.
Bureau agrees to hold harmless, indemnify and defend
21 that may be brought by third persons on account of personal
20 City, its officers, agents and employees from any claims or suits
22 injury, death, or damage to property, or a property, business or
23 personal interest, arising from any negligent act or omission by
24 Bureau while performing services under this Agreement.
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7.
During the term of this Agreement, Bureau shall
26 maintain in effect public liability and property damage insurance
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DAB:br
August 8, 1989
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1 in the amount of $1,000,000 combined single limit naming the
2 City, its officers, agents and employees as additional insureds.
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8.
Any notices to be given under this Agreement shall be
4 deposited with the United States Postal Service postage prepared
5 and addressed as follows:
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CITY
BUREAU
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City Administrator
300 North "D" Street
San Bernardino, Ca 92418
San Bernardino Convention and
Visitors Bureau
P.O. Box 920
San Bernardino, CA 92402
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Nothing in this paragraph shall be construed to prevent the
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giving of such notice by personal service.
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IN WITNESS WHEREOF the parties hereto have executed this
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Agreement on this day and date first above shown.
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CITY OF SAN BERNARDINO
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By:
ATTEST:
W.R. Holcomb, Mayor
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City Clerk
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SAN BERNARDINO CONVENTION AND
VISITORS BUREAU
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By:
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24 Approved as to form
and Legal Content:
JAMES F. PENMAN
26 City Attorney
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By: L p ~
DAar
August 8, 1989
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