HomeMy WebLinkAbout15-Mayor's Office
. CITY OF SAN BER'-\RDINO - REQUEST ~R COUNCIL ~ON
From: Thelma Press, Liaison. 14ayor
& Council
Subject: Recommendation by Fine Arts Commission -
r,rant to The EverQreen Sin~ers - $11,550
Oept:
Date: July 11, 1989
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
._//^
/ /-
L~___'1..d:..
~ /?
c'.-)-Pt (.t ,.- ~ /f..1.--~J
Signature
Contact person: Thelma Press
Phone: Fxt ~114
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount:-!1l,5SQ____^_ _^~
Source: (Acct. No.) 001_091 _~~fiO~
(Acct. Description) Arts
Funding
. (l' ,() IDJ--l:~--
Finance: ' \ J ~
Council Notes:
75-0262
Agenda I tern No.
IS
. CITY OF SAN BERARDINO - REQUEST .QR COUNCIL ACTION
STAFF REPORT
The Evergreen singers bring to the Inland
Empire fine vocal performances of
African-American tradition.
There is a definite need to increase the
awarness of our citizens to the diversi-
fied artistic abilities available in our
City.
The Evergreen Singers will present one
major concert with Dr. Marvin Curtis, a
visiting professor of music education at
California State University.
The final work of the concert will be a
premier of "Testament" by Dr. Curtis,
which will be a west coast premier.
The Evergreen Singers will
four other presentations
workshop in San Bernardino.
will also attend a workshop
Georga.
also present
and a mus~c
Some members
in Atlanta,
Th7 Evergreen Singers have ambitions of
us~ng artists with national reputations
and accomplished musicians to improve the
quality of production; thus, increasing
the audience and range of contributors.
The grant request in the
$11,550 was approved by the
Commission at their meeting on
1989.
amount of
Fine Arts
June 9,
75-0264
. '
1
2
3
, ,I
-
o
o
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
EVERGREEN SINGERS FOR THE PROMOTION OF ARTS AND CULTURE.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
G
SECTION 1. The Mayor of the City of San
7
8
Bernardino is hereby authorized and directed to execute
!l
on behalf of said City an Agreement with the Evergreen
Singers a copy of which is attached hereto, marked
10
11
12
1 :1
H
Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City
of San Bernardino at a
meeting
thereof, held on the
day of
1 ;,
III
1989, by the following vote, to wit:
17
AYES:
18
1!)
NAYS:
20
21
Absent:
22
2:1
24
City Clerk
2:)
The foregoing resolution is hereby approved this
day of
1989.
2G
27
28
8
!ll
101
III
12
13
14
Approved as to form and legal content:
~ -:;;-
, ...,. .~...
W At't'ornei-~"''''
. f
../
41
-
o
Resolution for The Evergreen Singers
1
21
3\
4
G
6
7
IS
16
17
18
l(J
20
21
22
2:3
24
25
2G
27
28
o
W. R. Holcomb, Mayor
City of San Bernardino
10
11
12
1"
..
14
IS
1(;
17
18
II
i
I
o
o
1
2
3
4
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "City", and the Evergreen Singer a non-profit
;)
organization, referred to as "Organization".
13
The parties agree as follows:
7
8
Recitals .
A. organization has requested financial
assistance from City for the fiscal year 1988-89, in
1.
!)
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsored by organization as set forth in Organi-
zation's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the city, a
copy of which proposal is on file in the Office of
Cultural Affairs. The terms of the proposal are
incorporated herein by reference and shall govern the
uses of the funds provided herein. The financial
1~ assistance provided for in this agreement is made on a
20 one-time only basis, and receipt of said funds shall
21 not imply a continuing obligation of the City beyond
22 the terms of this Agreement.
2:1
B. The expenditure is for a valid munici-
24 pal public purpose, to wit: for the promotion of music
2S and folk art appreciation in San Bernardino, as more
261 fully set forth in the proposal submitted by
27 Organization.
28
2.
Pavrnent
Upon presentation of a claim to
- -
o
Agreement for the Evergreen Singers
o
1
21
I
the City Finance Director, City shall pay to organiza-
tion from the budget for the 1989-90 fiscal year, the
3
<1
total sum of eleven thousand five hundred fifty
dollars, to cover the costs per the Fine Arts grant
application agreement.
5
3.
Use of Funds
The funds paid to organi-
6, zation shall be used solely for the purposes set forth
",
I in Paragraph 1 and in strict compliance with the
~ provisions set forth in the proposal. No deviation
!I, from the proposal shall be made without the express
!
JO approval of the City of San Bernardino. Said funds
1] shall be expended by June 30, 1990 and any unexpended
I" . .
~ funds shall be returned to City by Organ~zat~on.
13
4.
Accountina. At such time or times as may
14 be requested by the City Administrator or Director of
15 Finance of City, Organization shall submit to the City
16 Administrator, with a copy to the Director of Finance
17 and the San Bernardino Fine Arts Commission, an
I~ accounting of the proposed and actual expenditures of
I!l all revenues accruing to the Organization for the
20 fiscal year ending June 30, 1990. Financial records
21 shall be maintained in accordance with generally
22 accepted accounting principles by Organization in such
2~ a manner as to permit city to easily trace the expendi-
24 tures of the funds. All books and records of
25 organization are to be kept open for inspection at any
2(, time during the business day by the City or its
I
27 officers or agents.
2i!
I
II
5.
Hold Harmless
Organization covenants and
. '
o
Agreement for the Evergreen Singers
o
1
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
2
~i
charges, expenses (including counsel fees), suits or
losses however occurring, or damages arising or growing
.1
:l
out of the use or receipt of the funds paid hereunder
6 and all operations under this agreement. Payments
7 hereunder are made with the understanding that the City
H is not involved in the performance of services or other
U activ-ities of Organization. Organization and its
10 employees and agents are independent contractors and
11 are not employees or agents of the City in performing
l:i said services.
13
6.
Termination
City shall have the right to
14 terminate this Agreement and any funding remaining un-
15 paid hereunder for any reason by mailing a ten-day
16 written notice to organization and this agreement shall
17 terminate ten days after the mailing of such notice. In
18 the event this Agreement is terminated for reasons of
ID improper use of funds or use of funds for any purpose
20 other than those authorized, any unexpended portion of
21 the funds provided by City shall be returned to city.
22 In addition, Organization shall reimburse to City any
23 funds expended which were used for any purposes other
24 than those authorized under this Agreement.
2;)
7.
Assiqnment. Organization shall not assign
2(; its inter.est in this Agreement without the prior
27 written approval of city.
2H
8.
Insurance. Organization shall take out
. .
Agreement for Q Eyergreen
Singers
o
1
2
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
:1
insure City, its elective and appointive boards,
4 commissions, officers, agents and employees, permittee
5 and its agents performing acts covered by this
6 Agreement from claims for damages for personal injury,
7 including death, as well as from claims for property
8 damage which may arise from organization's or its
!J agents' operations hereunder,. whether such operations
]0 be by Organization or its agents or by anyone directly
]] or indirectly employed by either Organization or its
12 agents, and the amounts of such insurance shall be as
]:1 follows:
14\
(al Public Liability Insurance. In an
15 amount not less than $100,000 for injuries, including,
](j but not limited to, death, to anyone person and,
]7 subject to the same limit for each person, in an amount
]8 not less than $100,000 on account of anyone
I!I occurrence;
:w
(bl Property Damage Insurance. In an
21 amount of not less than $50,000 for damage to the
22 property of each person on account of anyone occur-
23 rence .
21 City shall be set forth as an additional
25 named insured in each policy of insurance provided
2G hereunder.
27
9.
Organization hereby convenants that it has
28 taken all actions necessary to make the adherence to
10
II I
12
13
11
1 :,
16
17
18
19
20
21
22
2:1
2,1
2:,
26
27
28
rJL
-
-
-
o
Agreement for the Evergreen Singers
o
1 the Obligations imposed by this agreement a binding
2 obligation of the organization.
3
10.
Notices
All notices herein requir~d
4 shall be in writing and delivered in person or sent by
G certified mail, postage prepaid, addressed as follows:
6
711
S ,I
As to City:
City Administrator
City of San Bernardino
300 North ".0" Street
San Bernardino, CA 92418
The Evergreen Singers
Attn: Addie Brandon
747 parkdale Drive
San Bernardino, CA 92404
As to Organization:
!J
11. Entire Aqreement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
City Clerk
1
2
:1
4
;,
II
7
8
!J
10
11
12
1:1
11
15
IG
17
18
1!J
20
:lI
:l:l
23
2.1
2;)
2G
27
28
.
o
I' Agreement for the The Eyergreen Singers
-
~
o
Organization
Approved as to form and legal content:
," '1
. i-/
j,~:,/."",,> ? [j'?t:"',.....
.' ,
/ /
I 9'lty Attorney
-
I
I
.s.n.&emudiM City
FiM Ana Commission
o
ORGA~ GRANT APPI.ICATION FORM
t Orpniz&tian
MM, MclnsI, .
ContilC1 PetIGll Addie Brandon
TIde Secretary Phone (714) ')80-2760
The Evergreen Singers
747 Parkdale Drive
San Bernardino, California 92404
ID. Pro.,.,.. CataRY Under nich SUDIlIIrt
wReques1eGl Music/Folk Art/Speciar'~rojects
~lOd Of supportlequated
September,1989 ~ June, 1990
tswtinaJ ~aJ
Phane 714-883-2771
CA Stata N-"rotit 10 , 958140141
Number of Years in Existence 6
V. Sununary 01 Project DelCl'iptions
Please see APPENDAGE I, attached; refer to V. Summary of Project Description:
VI. Estimated number o~ per_ expected to benetit from dUI prol'am/projecU 8,000
a) Number 01 persons by paid au.ndu\cn 3 .000
b) Number 01 per_ by free or compUmenWy admiss!~ 5,000
VU. Need statement!
Please see APPENDAGE I, attached; refer to VII. Need Statement:
vm:in-*d Reuta
Please see APPENDAGE II attached, refer to VIII. Intended Results:
IX. Summary 01 Estimated Cosua TOTAL COSTS OF PROJECT
A. Direct Cosu music;ins
~ies and ..,ales (Honorarium,instrumentalists,guestt , 00.
Supplies clt Materials (music, choral and istrumenta1t\~ublici , 00.0
Travel (local/Atlanta ' pr1 1ng 1 500.00
Fixed Assets/Rentals or'Leases (concert hall/equipment) 1, 0.00
Fees and Other (workshop fees ,orchestra) ,2 .00
TOTAL DIRECT COSTS , 25.00
B. Indirect Cosu 5 5.00
TOTAL PROJECT COSTS 0.00
x. Orlaniutian anticipated fln1in&!expen_
A. Expenses
B. Revenues, Grants, Conu-ibutions, etc.
ACtual Most Recent
Fi.sc.al Period
$ 6,500
$ 7,350
Estimated Thi.s
Fiscal Period
$ 14,250
$ 14.250
Xl. Total amount requested from San Bernardino City Fine Arts Commiss.ion
NOTE: AmOUlt Requested $ 11,550.00
Plus total revenues, $ 2,700.00
Vants, contr~tions. etc.
Must equal total project $ 14,250.00
costs above
xu. CER T1FICA TIONt
Project Officer Addie Brandon
Phane Number (714)780-2760
Tits. Secretary
Date M.ay , lYl:S9
-
o
o
San Bernardino City
Fine Arts Commission
ORGANIZATION GRANT APPLICATION FORM
APPENDAGE I
Applicatn Organization:
The Evergreen Singers
V. Summary of Project Description: The Evergreen Singers are requesting a
total of $11,550.00 for the 1989-~0 season. One major concert with Dr.
Marvin Curtis, a spring and a Christmas concert, and four lesser presenta-
tions are planned. Tow workshops, one in San Bernardino and one in Atlanta,
are budgeted in this proposal.
The major concert involves a performance of vocal/choral works by African-
American composers in the Western European and African-American tradition
under Dr. Marvin V. Curtis, Visiting Assistant Professor of Music Educa-
tion at California State University, Stanislaus, working with students in
two area schools on African-American music. The project would include a
choral workshop with Dr. Curtis and local choral directors on the aspects
of authentic performance of African-American choral and vocal music, and
culminate in a concert led by The Evergreen Singers, and others in an
evening of music in both the African-American and Western tradition, as
well as other renditions.
The program would comprise several local artists performing solo works by
African-American composers as,well. The final work of the concert would
be the premier of "TESTAMENT", a new work by Dr. Curtis for choir and or-
chestra commissioned by the All-City High School Performing Groups of
Chicago, Illinois in 1987. This work is being published in December of
19881 this performance in San Bernardino would be the West Coast Premier.
----------------~--~------------------------------------------------------------
VII. Need Statement; The need is to increase the awareness of the people in the
Inland Empire to the artistic abilities available in this area. Use of
artists with national reputations and accomplished musicians will improve
the quality of the productions, thus increasing the audience and range of
contributors.
The music of African-American composers, particularly the spirituals. have
been performed in a manner that borders on desecration. Having Dr. Curtis
available to demonstrate for the choral community "authentic performance
practices' would educate the musical community to their responsibility as
leaders and directors in this field.
In addition, there is a perception within the music community that African-
American composers can write only in the "spiritual" or "gospel" traditions.
This is not true; however, many of these works do not get performed by or-
chestras or choral groups. If they do, many times the performers do not
know the composers are African-American.
-
o
o
San Bernardino City
Fine Arts Commission
ORGANIZATION GRANT APPLICATION FORM
APPENDAGE II
Application Organization:
The Evergreen Singers
VII. CONTINUED:
Many students have never met nor seen a "live" composer. Exposure to Dr.
Curtis would provide students opportunity to ask questions about the
creative process in writing music and explore the various dynamics of being
a musician.
Another need in this regard would be the exposure of all students to the
dynamics of the African-American musical experience. With this project,
many students could enjoy hearing and learning the history of African-
American music.
------~-------------------------------------------------------------------~-----
VIII. Intended results; The intended results are to attract an entity of
talent not yet exposed! to create a greater appreciation of those talents
and gifts; to increase the awareness of all surrounding communities to
the availability ,of the talents and of the heritage that'so significantly
contributed to the world of musical arts! to promote and share the joys of
musical ability and performance and to seek a field of opportunity for
growth, expansion, and awareness of the heritage and joy of the music,
especially the spiritual.
Finally, the opportunity for growth and expansion will result from involve-
ment and exposure.
o
o
SUMAMRY OF ESTIMATED COSTS:
A. Directs Costs $
Salaries and wages $ 2,000.
Honorarium . '500.
Instruments, etc. 1,500
Supplies & Materials $ 1,500.
music, choral and
instrumental
publicity &
printing
Travel $ 1,500.
local/Atlanta/Curtis
Fixed Assets/rentals $ 1,500.
concert hall/workshop
space/risers/etc.
Fees, other $ 7,225.
workshop preparation/
orchestra; 7,000
lodging, 3x$75.
Total direct costs $ 13 ,725.00
B. Indirect costs $ 525.00
letterh~ad/business
cards,postage
TOTAL PROJECT COSTS $ 14,250.00
.
XI. Amount requested
Revenues,Grants,Contributions
$, 11,550.00
$. 2,700.00
Total
$ 14,250.00
.~
o
M I NUT E S
o
FINE ARTS COMMISSION
MIC
Friday, June 9, 1989
Room, 6th Floor, city Hall
San Bernardino, CA
MEMBERS PRESENT
MEMBERS ABSENT
Dorris Ballard
Sylvia Cichocki
Frank Lindgren
Esther Mata
Harry Murray
Barry Silver (Excused)
C. Dale Jenks (Excused)
Dr. Amer El-Ahraf (Excused)
Richard Simon (Excused)
OTHERS PRESENT
Thelma Press, Liaison
Dorris Ballard, chaired the meeting in Chairman Barry
Silver's absence. The meeting opened at 4:15 p.m.
GRANTS
Foundation for California State Universitv - Dr. F. Jandt
MOTION:
By Frank Lindgren that the Fine Arts Commission
deny the grant request from the Foundation for
California State University in the amount of
$6,000 under certain conditions. The Commis-
sion feels that the exploratory costs should be
incurred by the university and that a program
breakdown in the area of performing arts is
needed in the grant application request. If
the Foundation wishes to resubmit another
application grant with the aforementioned
changes, the Commission will be glad to review
the resubmitted application.
SECONDED:
By Esther Mata and approved by the Commission.
The Everqreen Sinqers
MOTION:
By Frank Lindgren that the grant request for
the Evergreen Singers in the amount of $11,550
be approved with the understanding that the
grant monies will not be processed until the
beginning of the new fiscal year, which starts
July 1989.
,
,
I
I
I
I
\
r
I
I
I
SECONDED:
By Esther Mata and approved by the Commission.
_ J
-
j
to
PAGE 2
o
o
OTHER BUSINESS
Fine Arts Oraanizations
Thelma Press and Andy Green, director of finance, are working
with the City Council ways & Means Committee regarding the
Fine Arts Commission funding for the ensuing years so that
future funding will not be lost for the Fine Arts to include
upgrading cultural facilities, parades, and festivals, etc.
since some grant applications are coming in too close to the
end of the fiscal year, the Ways & Means Committee feels that
the grant applications should be submitted all at one time
instead of throughout the fiscal year. The Commission needs
to decide how this should be handled. Should we make it
once-a-year grant application request or twice-a-year,
September and January? When this is decided, a letter will
be sent out to all organizations notifing them to please get
their funding applications into us for their entire
performances for the year 1989 by a specified time.
ADJOURNMENT
The meeting was adjourned at
the Fine Arts Commission will
4:00 p.m.. in the MIC Room.
Bernardino."
5:05 p.m. The next meeting of
be held "Fridav. Julv 14. 1989.
6th floor of city Hall. San
:gjr
6/20/89