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Home My WebLink About2008-175 1 RESOLUTION NO. 2008-175 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE 3 AMENDMENT NO.6 TO CONTRACT 02-1166 A-6 WITH THE COUNTY OF SAN BERNARDINO PUBLIC HEALTH DEPARTMENT AND ACCEPTING THE 4 PROPOSAL AMOUNT OF $110,000 FOR THE PERIOD OF JULY 1,2008 THROUGH 5 JUNE 30, 2010 FOR THE MENTO RING PROGRAM. 6 7 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the City Manager is hereby authorized to execute Amendment No.6 9 to Contract 02-1166 A-6 with the County of San Bernardino Public Health Department for the 10 11 12 13 Mentoring Program for period of July I, 2008 through June 30, 2010, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. That the authorization granted hereunder shall expire and be void and of 14 no further effect if the agreement is not executed by both parties and returned to the Office of the 15 16 17 III 18 III 19 III City Clerk within 120 days following effective date of the Resolution. 20 III 21 III 22 III 23 24 III 25 III 26 III 27 III 28 2008-175 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO.6 TO CONTRACT 02-1166 A-6 WITH THE COUNTY OF SAN 3 BERNARDINO PUBLIC HEALTH DEPARTMENT AND ACCEPTING THE PROPOSAL AMOUNT OF $110,000 FOR THE PERIOD OF JULY 1, 2008 THROUGH JUNE 30, 2010 FOR THE MENTORING PROGRAM. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a i oint reg"l ;IT Meeting, thereof, 7 held on the 2nd day of June , 2008, by the following vote to wit: 15 16 MCCAMMACK 17 18 JOHNSON 19 20 21 22 23 24 25 26 27 28 The foregoing resolution is hereby approved this tT1f- day of June ,2008. ~ .1'. -,. Approved as to Form: . REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION June 24, 2008 FROM: JIM LINDLEY, Interim Director Department of Public Health SUBJECT: AMENDMENT NO.6 TO CONTRACT NO. 02-1166 WITH THE CITY OF SAN BERNARDINO FOR THE PROVISION OF COMMUNITY- BASED SERVICES TO PREVENT TEEN PREGNANCY RECOMMENDATION: Approve Amendment No.6 to Contract No. 02-1166 with the City of San Bernardino Parks and Recreation Department, increasing the total contract amount by $110,000 from $290,000 to $400,000 and extending the term by two years to June 30, 2010, for the provision of local community-based services to prevent teen pregnancy. BACKGROUND INFORMATION: Approval of this item will allow the Department of Public Health (Department) to continue contracting with the City of San Bernardino Parks and Recreation Department for the provision of services, activities, and curricula to help prevent teen pregnancy through the Community Challenge Grant - Family Organized for Community Unification and Success (FOCUS) Project. The increase in funding is to extend the contract by two years to continue providing services through the duration of the Community Challenge Grant (CCG) Project cycle. On August 16, 2005 (Item No. 67), the Board of Supervisors (Board) approved a five-year agreement with the State Department of Health Services in the total amount of $1 ,050,000 for the CCG project for the period July 1,2005 through June 30, 2010. On November 5, 2002 (Item No. 40), the Board approved Contract No. 02-1166, with the City of San Bernardino Parks and Recreation Department, in the amount of $45,000, to provide local community-based services to prevent teen pregnancy for the period August 1, 2002 through June 30, 2003. The Department has since amended the contract five times. Each amendment has increased the original contract amount and extended the term by one year. The total of all amendments has resulted in a combined increase of $245,000 to the original contract, from $45,000 to $290,000, and extended the original term to June 30, 2008. Amendment NO.6 being presented for approval would increase the contract amount by another $110,000 and extends the term for another two years, through June 30, 2010. Page 1 of2 Rev09/06Rl mil 07/02/08 MOTION AYE 5 cc: DPH-Epperson w/agreement Contractor w/agreement c/o DPH ACR-Accounts Payable Manager w/agreement Periculum w/agreement Risk Management DPH-Lindley County Counsel-Larkin CAO-Raymundo; Valdez File w/agreement BY ITEM 117 BOARD OF SUPERVISORS , AMENDMENT NO.6 TO CONTRACT NO. 02-1166 FOR THE PROVISION OF COMMUNITY- BASED SERVICES TO PREVENT TEEN PREGNANCY JUNE 24, 2008 PAGE 2 OF 2 . Since 1997, the FOCUS Project has been funded by the California Department of Public Health (CDPH); Office of Family Planning. .. This state agency was formerly known as the State Department of Health Services. The project goals are to reduce teen and unintended pregnancies, promote responsible parenting, promote the role of young men in the prevention of teen pregnancy, stress the importance of men's contribution to the well-being of their children, and increase community involvement in building healthy families by increasing the awareness of adverse effects of teen and unintended pregnancies. . Underscoring the importance of collaborative community partnerships, the project serves adolescents, families, and youth-serving personnel in the cities of Adelanto, Apple Valley, Barstow, Hesperia, Victorville, Fontana, Rancho Cucamonga, Upland, Big Bear, Redlands, Bloomington, Colton, Rialto. The Department targets these areas, most of which are classified as "hot spots" by CDPH since they have both a high teen birth rate and concentration of live births. Additionally, these areas are not currently served by other intervention programs that address the needs of the same or similar target populations. The annual number of participants serviced by the CCG includes 1,800 youth and 200 parents. The annual number of participants serviced by the City of San Bernardino Parks and Recreation Department for the FOCUS Project has remained constant since 2005 with 25 mentors and 30 parents. The City of San Bernardino intends to serve the same number of clients annually for Fiscal Year (FY) 2008-09 and FY 2009- 10. This item is being presented to the Board for approval at this time as the Department received approval by the City Council on June 2, 2008. REVIEW BY OTHERS: This item has been reviewed by County Counsel (Charles Larkin, Deputy County Counsel, 387-5477) on May 15, 2008 and the County Administrative Office (Trudy Raymundo, Administrative Analyst, 387-3986) on June 9, 2008. This item has also been coordinated with the Grants Coordinator (Beatriz Valdez, 387-5301). FINANCIAL IMPACT: Approval of this item will result in no additional local County cost and will allow the Department to continue contracting with the City of San Bernardino for the provision of services, activities, and curricula to help prevent teen pregnancy through the FOCUS project. This item increases the total contract amount with the City of San Bernardino Parks and Recreation Department by $110,000 from $290,000 to $400,000 and extends the period by two years to June 30, 2010. Appropriation and revenue in the amount of $55,000 are included in the Department's FY 2008-2009 budget request and an additional $55,000 will also be included in the FY 2009-2010 budget request. SUPERVISORIAL DISTRICT(S): First, Second, Third, and Fifth Districts PRESENTER: Jim Lindley, Interim Director, 387-9146 06/24/08 117 . . 2008-175 FAS ~ New Vendor Code Dept. Contract Number ~ Change SANBERN772 SC PHL A 02-1166 A-6 Cancel County Department Dept. Orgn. Contractor's license No. . Public Health PHL PHL County Department Contract Representative Telephone Total Contract Amount Tammi Graham, Interim Clinic Ops Mgr. (909)387-6226 $ 400,000 n lRevenue 151I Encumbered Contract Type n n. Unencumbered Other: If not encufQ.bered or revenue contract type, provide reason: Comrllodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 8/1/2002 06/30/2010 $45,000 $ 110,000 Fundi Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount : PHL 0813 200 2445 $ 110.000 AAA.. , , Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount $ Project Name Estimated Payment Total by Fiscal Year FY Amount I/O FY Amount I/O CCG - FOCUS Project 08-09 $55,000 I - 09-10 $55,000 I - - FOR COUNTY USE ONL Y County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino - Parks & Recreation Department hereinafter called Contractor Address 547 North Sierra Way San Bernardino, CA 92410 Telephone (909) 384 - 5233 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid. manner of payment, time for performance or completion, determination of satisfactory perlormance and cause for termination, other terms and conditions, and attach plans, specifications. and addenda, if any.) Amendment No.6 It is hereby agreed to amend Contract number 02-1166 as follows: Section V: Fiscal Provisions Paraqraph A. "Maximum Reimbursement." Item 1, is amended to read, "The maximum amount of reimbursement under the Contract shall not exceed $400,000 ($45,000 for FY 2002-2003; $45,000 for FY 2003-2004; $45,000 for FY 2004-2005; $45,000 for FY 2005-2006; $55,000 for FY 2006-2007; $55,000 for FY 2007-2008; $55,000 for FY 2008-2009; and $55,000 for FY 2009 - 2010), and is subject to availability of funds to the County. The consideration to be paid to the Contractor as provided herein shall be in full payment for all of the Contractor's services and expenses incurred in the performance hereof, including travel and per diem. Page _1_of_3_ 2008-175 Reimbursement of invoices shall be based on items included in Attachments A and B - Focus Project Budget. All reimbursement to the Contractor shall be contingent upon the submission by the Contractor and approval by the County, ofthe herein required reports, invoices, and supporting documentation. Paragraph C, "Invoices." Item 2, is amended to read, "The Coiltractor' shall maintain documentation for all expenditures claimed for reimbursement from the County under the Contract. The Contractor shall only be reimbursed for expenses that are substantiated by the supporting documentation submitted. Invoices shall be submitted to the address below. All other notices shall be mailed to the address shown in Section X (A). County of San Bernardino Department of Public Health Reproductive Health 351 N. Mt. View Avenue, 3'" Floor San Bernardino, CA 92415 (. ;. Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor's designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments. Section VIII: Contract Term The term is amended to read, "This Contract is effective as of August I, 2002 and is being extended from its amended expiration date of June 30, 2008 to expire on June 30, 2010, but may be terminated earlier in accordance with provisions of Section IX, "Early Termination." Section X: General Provisions Paragraoh A, County contact information, is amended to read, "COUNTY: County of San Bernardino Department of Public Health Reproductive Health Program Attention: Tammi Graham, Program Coordinator 351 N. Mt. View Avenue, 3'" Floor San Bernardino, CA 92415" ATTACHMENT A: FY 2008-09 Proiect Budl!et: Add Attachment "A," titled "FOCUS Project Budget FY 2008-09." ATTACHMENT B: FY 2009-10 Proiect Bndl!et: Add Attachment "B," titled "FOCUS Project Budget FY 2009-10." (Continued on Page 3) Page _2_ of _3_ 2008-175 All other terms and conditions of the Contract shall remain in full force and effect. / / / / / / / / / / / / / / / / / / , i' f CO~AN BE~DI: Q - .... ~ Paul Biane, Chairman, Board of Supervisors By ~ r. ard ino orporation, company, contractor, etc.) Dated: JUN 2 4 2008 Name Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN TO THE CHAIRMAN OF THE SUP ,,~ r I1i, "" Dated: City Manaaer (Print or Type) t;- r-tt:?tJ Title By Address 300 North "D" Street San Bernardino. CA 92418 ~ Reviewed by Contract Compliance Date es Larkin, Deputy nty Counsel ~ - I ~ ; 0'0 , Date Date b-Il-c:f APPROVED AS TO FORM: James F. Penman City Attorney B "}. Page _3_of_3_ 2008-175 FOCUS PROJECT BUDGET CITY OF SAN BERNARDINO DEPT. of PARKS, RECREATION, AND COMMUNITY SERVICES JULY, 1 2008 THROUGH JUNE 30, 2009 PERSONNEL , I" Mentor Coordinator 100% , SUBTOTAL PERSONNEL FRINGE BENEFITS @29.21% TOTAL PERSONNEL $ TRAVEL AND PER DIEM $ $ SUNCONTRACTS OTHER COSTS TOTAL OTHER COSTS $ $ $ INDIRECT COSTS TOTAL PROJECT COSTS 42,000 42,000 12,268 54,268 55,000 ATTACHMENT A Page 1 of 2 732 2008-175 ATTACHMENT A Page 2 of2 . - FOCUS PROJECT BUDGET CITY OF SAN BERNARDINO DEPT. of PARKS, RECREATION, AND COMMUNITY SERVICES JULY 1, 2008 THROUGH JU!ilE 30, 2009 Budaet Justification PERSONNEL......................................................................................... - $42,000 .- Mentor Coordinator - $42,000. $3,500 per month x 100% x 12 months for Salary and Holiday pay. Under direction, directs, managers, supervises and coordinates the activiities and operations of the Mentor Program; coordinates assigned activiites with other divisions, departments and outside agencies; and perfomrs related work as required. Attends and schedules all meetings and makes presentations of the FOCUS Project as required. Fringe Benefits: Approximately 29.21% of Total PersonneL....................... $12,268 TOTAL PERSONNEL............................................................................... $54,268 TRAVEL AND PER DIEM.......................................................................... $732 Mentor Coordinator estimated to travel approximately 29 miles per week, for 52 weeks a year. Traveling includes outreach to the San Bernardino Unified School District schools, Community Centers, Family Visitation, Advisory Board Meetings, Focus Meetings, Event Planning, and visiting local Community Business for Sponsorship/Donations. 29 miles per week @ $0.485 per mile for 52 weeks = $731.38 for the year. TOTAL PROJECT COSTS................... .......... ................................ ........... $55,000 2008-175 .. , FOCUS PROJECT BUDGET CITY OF SAN BERNARDINO DEPT. of PARKS, RECREATION, AND COMMUNITY SERVICES JULY, 1 2009 THROUGH JUNE 30, 2010 PERSONNEL ~. Mentor Coordinator 100% 42,000 'f.. SUBTOTAL PERSONNEL 42,000 FRINGE BENEFITS @29.21% 12,268 TOTAL PERSONNEL $ 54,268 TRAVEL AND PER DIEM $ $ SUNCONTRACTS OTHER COSTS TOTAL OTHER COSTS $ $ $ 55,000 INDIRECT COSTS TOTAL PROJECT COSTS ATTACHMENT B Page 1 of 2 732 " '. , 2008-175 ATTACHMENT B Page 2 of 2 FOCUS PROJECT BUDGET CITY OF SAN BERNARDINO DEPT. of PARKS, RECREATION, AND COMMUNITY SERVICES JULY 1, 2009 THROUGH JUNE 30, 2010 Budaet Justification PERSONNEL.......... ........,. ...... ..... ............................... ................. .........., $42,000 Mentor Coordinator - $42/l)00. $3,500 per month x 100% x 12 months for Salary and Holiday pay. Under direction, directs, managers, supervises and coordinates the activiities and operations of the Mentor Program; coordinates assigned activiites with other divisions, departments and outside agencies; and perfomrs related work as required. Attends and schedules all meetings and makes presentations of the FOCUS Project as required. Fringe Benefits: Approximately 29.21% of Total Personnel......................... $12,268 TOTAL PERSONNEL............................................................................... $54,268 TRAVEL AND PER DIEM.......................................................................... $732 Mentor Coordinator estimated to travel approximately 29 miles per week, for 52 weeks a year. Traveling includes outreach to the San Bernardino Unified School District schools, Community Centers, Family Visitation, Advisory Board Meetings, Focus Meetings, Event Planning, and visiting local Community Business for Sponsorship/Donations. 29 miles per week @ $0.485 per mile for 52 weeks = $731.38 for the year. TOTAL PROJECT COSTS........................................................................ $55,000