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Home My WebLink AboutS01-Parks and Recreation CITY' OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: AUTHORIZATlON TO UTlLIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED RELATlVE TO ASSISTlNG SAN BERNARDINO COUNTY DEPARTMENT OF MENTAL HEALTH WITH RED RIBBON PARADE ON OCTOBER 19, 1996. Dept: PARKS, RECREATION & COMMUNITY SERVICES Date: SEPTEMBER 30, 1996 ORIGINAL Synopsis of Previous Council Action: 1 "'1 %~ ,~- ,.' . " (:1::':;) c :'. Council approved similiar actions since 1989. _Jl.,1AO -tn'Y'(Tt Recommended Motion: 1. That utilization of City crews and equipment and City Police personnel for assisting San Bernardino County Department of Mental Health for the Red Ribbon Parade on October 19, 1996 be authorized. 2. That the expenses incurred by the use of Citiy forces and equipment and Police Department personnel in providing assistance to San Bernardino County Department of Mental Health for the Red Ribbon Parade on October 19, 1996 be waived. Copy to: Police Dept. Public Works Dept. Puiblic Services Dept. Facilities Management Dept. ~fJ~ Contact person: John A. Kramer Phone: 384-5031 Supporting data attached: Staff ReDort. ADDlication & Indemnification ~ FUNDING REQUIREMENTS: Amount: Ward: Source: (Accl. No.) (Accl. DescriDtion) Agenda Item No._ 51 /l)/7h~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED RELATIVE TO ASSISTING SAN BERNARDINO COUNTY DEPARTMENT OF MENTAL HEALTH WITH RED RIBBON PARADE ON OCTOBER 19, 1996. The Eighth Annual Red Ribbon Parade is scheduled for October 19, 1996. This parade is the kick-off event for the Red Ribbon Week activities and is sponsored by the San Bernardino County Departmenl of Mental Health. The sponsor is requesting that fees associated with this event be waived. These fees are: 1995 1996 Police $1,500 $5,538 Street Sweeping 909 909 Bleachers/Stage 715 -0- Barricades 571 571 $2,789 $7,018 The difference in costs from 1995 to 1996 is due entirely to the change in routes from "E" Street to Highland Avenue. The sponsor will be required to furnish $1 million insurance policy with the City named "Additionally Insured" and to provide a hold harmless and indemnification document. The Red Ribbon Parade is an important event for the community. It brings great visibility to Red Ribbon Week activities and to the community's efforts to combat drugs. It is highly appropriate that the City support this event and waiver of the fees is recommended. Justification for Suoolemental Agenda Parade is scheduled for October 19, 1996 and estimates were not available previously. SBCoRedRibParad-u 9/30/96 August 9, 1996 To: John Kramer, Recreation Superintendent San Bernardino City Parks Recreation & Community Center 547 North Sierra Way San Bernardino, Ca. 92415 Subject: City,forms for Red Ribbon ---ze ,.4r. ':;fd J..J The attached application forms for the Red Ribbon Parade are submitted for your review. The Red Ribbon parade is scheduled for Oct 19, 1996, with a check-in beginning at 7:00 AM, and the parade beginning at 10:00 AM. The parade planning committee once again is asking the City of San Bernardino for a waiver of the parade fees and we are also asking for the cooperation of the San Bernardino Police Department to block-off the necessary streets along the parade route. The parade route map is also attached. If you have any questions, please contact me at 387-3127. s;n""e5z- ~INE . Field Representative Supervisor Jerry Eaves Fifth District 3~S" ;') ~. / "5".JA 1,4.--J :;. g. '1a..'-/ (~_O /10 cc: Joan Harter, Valley College Atch: Application/Permit to use Public Park or Recreation Facility Parade/Special Event Application Check list for Parade Application Hold Hamless Agreement County Certificate of Insurance Red Ribbon Parade Route & Judging Area PARADE/SPECIAL EVENT APPLICATION CITY OF SAN BERNARDINO MUNICIPAL CODE 5.42 Check One: Xl Parade o Special Event Oct 19, 1996 Daleo/Event 7:00 AM SIlIttingTIIIlO 4:00PM Department of Mental Health Alchol and Drug Division ~. Cllizon, 8....ne... Cotponolion 565 North Mt. Vernon Ave local Add,... San Bernardino. Ca. 92411 Headql.al18rl Ackll'8S1 'lR7-'l1?7 l_ Phone Headquarters Phone Corpora:e or Business Head Eslimared Ending Trne p,:::.n 'R; hhnn P;=tT::ln&:i ~ 5=:;;=ty Nn -to loc:aICotporateorBusineslHead Them. Of Pwpose Druqs Mr~ ~70W; ~nrm~n Evtnt Orman 'lR7-7/;RR Phone 888-6511 X1576 Phone Mrs. Joan Harter Evenl A::ernat. Chairman Assembly Area Hiqhland Ave and Arrowhead Estimated Speclalors 20. 000 Describe Sound A/Tlllnying Equipment to be used Number ot Vehicles and Persons in Each 100 BlillHorng ann Walki..-Talki.. lJnits Describe Training or Instructions Given to Participants Training on how to assist participants and how to escore Number ot Restrooms and Water Facilities Restr~oms will be four(4) each The undersigned makes application for a parade/special event and in support of said application. certifies that alt statements herein are true, accurate and complete. Falsification or unapproved changes may result in the cancellation of this application. -'" "'""'- """ 01 · ""y 01'''' ,.,,,,,,,,,, ,," """"'-1ff:: tf/f:ff t. ,If /' SignaJreolAp~~t Al Twine Red Ribbon Parade Committee ==.~~ RISK.101 (Io1Q CHECK LIST PO~ PA~AOE APpLICATION "K~.ITT.. INrORMATION Department of Mental Health~ Alcohol and Drug Divison NAJIZ; OF O"CiANI~ATlgN LO~AL. OI"""'I~&" 565 N. Mt Vernon Ave. LOCAL ADDRJI:.. LOC;AL. OP"P"IC;KR San Bernardino Ca. 92411 1R7;M1~ Mrs. Naomi Norman CITY. .TATI!:, ~IP' PARADIt ~ttA I RMAN Mrs'. Joan Harter C;ORPORAT& ~ggR&'. ALTltIlNAT& CHA I..MAN Same as Above 387-7688 888-6511 l}.L .iR~fj. TIE CITY, STATE, ~I" PHONK CHAIJIDIAM "HOHlt PHONE ........-...............................-...................................................... PE_IT STATUS APPLICATION COPY OJ' SPECIAL CClN)I T IONS ATrACtED FOR A....ROVED - DATE REVIEW AT RISK MANAGEMJlN'I' DISAPPROVED - DATil . pENDING - DATI: onER OTHER - DATE DATil:; CHI&'" OP" "OL.I~& ...............................................-............................................... !.!!! .ARII I CADI: DEPOSIT . FEES WAIVED ON CLEAN UP DEPOSIT ,. BY NO PARKING .'ONS . rl!:'I!:s COLLECTIED . . IIISCELLANEOUS F..S .' , DEPOSITS REFUNDAB..E _ ""'. NO - REQUEST POR PA'YIIENT PREPARED POR RIETURN AUTHOR I ZED .v - DEPOS'T ON DEPARTMENT BY OTHER ..................................................................................--..-......-. INDEMNI,.ICATION AGREEMENT REQUIRED - DATED SIGNED - COPY TO RISK MANAGEMENT - .............................-...--.........-....-..-.--.-.........-.-......-..-.....-...-.-.-. NOTIFICATIONS f'UBLIC SERVICES RI SK MANAGMEHI' IIEMO DATED COPY OF APPLICATION FIIIE DEPAR'nIEHT MISCELLANEOUS DEPAR'nIEN1'S _liD DATED DEPARTMENl' CERTIFICATE OF INSURANCE pOL I c;y N.I>lIER LIMITS OF' COVERAGE CODE OTHER CARRIER .' BODILY lNJURY - CERTIP'ICATIE WAIVED "'ROPERTY.OAMAGE - . - ENDORESIDIENT TO POLICY ATTACHED PRODUCTS LIA81LITY . - - CERTIr'ICATE A. LIQUOR LIABILITV . ADDITIONAL INSURED ATTACHED - - CERTIFICATE ATTACHED - CERT I F. CATE APPROVED DISAPPROVED BY RISK MANAGDlENT ON - PAT I:. "I~K MAHACiKR ORIGINAL POLICE DEPARTMENT YELLOW RISK IlAHKGEMENT HOLD HARMLESS AGREEMENT IN CONSIDERATION of being permitted to sponsor/conduct a parade within the City of San Bernardino, the undersigned permittee/sponsoring organization shall defend the City of San Bernardino, its elected officials, boards, commissions, officers, employees and agents against and indemnify and hold the City harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage occurring in connection with the permitted parade proximately caused by the actions of the permittee/sponsoring organization, its officers, employees or agents, or any person who is under the permittee's/sponsoring organization's control insofar as per~itted by law. DATED: August 8, 1996 . ~ .- - AL TWINE Red Ripbon Committee "(Parade) - . County of San Bernardino HUMAN RESOURCES/RISK MANAGEMENT DIVISION 222 West Hospitality Lane, Third Floor San Bernardino. CA 92415-0016 PAMelA H. THOMPSON Risk M...ger CERTIFICATE OF INSURANCE OR SELF-INSURANCE Mlch..1 D. Trujillo ASST. Administrative Officer Human Resources In the event of cancellation of the self-insurance programs or policies designated below, it is the intent of the County of San Bernardino to mail 30 days' prior notice thereof to: CITY OF SAN BERNARDINO The County of San Bernerdino certifies that the following self-insurance programs or insurance policies sre in force: As respects County of San Bernardino Department of Mental Health's 8th Annual Red Ribbon Parade, to be held on Saturday, October 19, 1996 in the City of San Bernardino. TVPl! OF COVERAGE COMPANY AND POLICY LIMITS OF LIABILITY POLICY NO. PERIOD Bodily Injury I'ropor1y Domogo Comprehensive $1,000.000 C, mbined Single Limits General Liability self.in$Ured indefinite incl. Auto Liability Excess Comprehensive General Liability incl. Auto Liability Airport Liability Excess Airport Liability Workers' self-in$Ured indefinite ""'tutory Compensation no coverage a:: w :J: I- 0 This Certificate is not valid unless coumarsigned by an authorized rapresentative of the County of San Bernardino, Risk Management OivisionlHuman Resources. cc: AI Twine. Field Representative Supervisor Jerry Eaves, Fifth District - 0110 August 7. 1996 G~~ Ollte For informlltion regllrdlng .the above s6lf-;nsurllncfJ ptogrMn. or DOlic;f/s. DlellStl contact Risk M.n8Dtltnent Division at (9091 388.8622. 86-0,-11 14:16908 C":, co;. I I !il ~ seeD PUBLIC HLTH SAN BDNO ~ a f ~ ~ ft . Waterman II; 1 L~ +/ --- Z -__. ! C :'9 =: 1 ~ ('t) 0.. O~ n .... . f""to 0'" 00'" g-O ""'1 ::s ~f€' ,.\0 c.. ~. I I> !y~' .~ ,