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Home My WebLink About38-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Howell, Director Dept: Public Services Date: October 1, 1996 Subject: Automated Refuse/Recycling Containers a"'-'~'AL hi .,:iiNIi Synopsis of Previous Council Action: 1/12/94 Resolution No. 94-6 1/12/94 Resolution No. 94-7 9/20/94 Resolution No. 94-292 9/20/94 Resolution No. 94-291 2/06/95 Resolution No. 95-31 5/03/95 Resolution No. 95-137 7/24/95 Resolution No. 95-268 7/24/95 Resolution No. 95-269 10/4/95 Resolution No. 95-345 to purchase six automated refuse trucks to finance same to purchase 9,800 90-gallon automated refuse containers to finance same to purchase eighteen (18) automated side loading refuse vehicle bodies to finance same to purchase 84,000 automated containers to finance same to purchase lease financing of 62,000 additional containers CONfINUED FROM COUNCIL MEETING SEPTEMBER 16, 1996 TO OCTOBER 7, 1996 Recommended Motion: Adopt the Resolution R1 Signature Phone 5140 Contact person: James Howell. Director of Public Services Supporting data attached: Yes Ward: N/ A FUNDING REQUIREMENTS: Amount: $149.606.00 Council Notes: Source:(Acct. No.) "If 527-412-5112 Acct. Descri tion Finance: 'lC ~ '" "t<f,. 4-c-rtO"f Res 96- 3/0 Agenda Item No. JO/7/9(p 38' CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUMMARY The following summary outlines the changes regarding the purchase of the automated refuse carts from the September 19th staff report to the action now being requested: 1. MAXIMUM NUMBER OF CARTS Reduce maximum number of carts authorized to purchase from an additional 16,000 carts to 3,800 carts in the amount of $149,606.00. 2. PURCHASE QUANTITY Specify quantity of each color and size of cart to be purchased under this authorization. 3. BUDGET Staff had originally budgeted $111,000 in Account 527-412-5803 Lease Payments during FY96-97 for planned lease of additional carts to convert mobile home parks. These funds are requested to be transferred to 527-412-5112 Small Tools and Equipment. As a result of past difficulties in securing lease arrangement, the Finance Department recommended purchasing the carts. 4. BUDGET TRANSFER Additional funds in the amount of $38,650 are requested to be transferred from 527-413-5701 Motor Vehicles to 527-412-5112 Small Tools and Equipment to cover the balance of the purchase amount. Attached is a revised lease payment schedule dated September 19, 1996 for your review. L es R. Howell irector of Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCn. ACTION STAFF REPORT The Refuse division is requesting authorization to purchase 3,800 additional automated refuse carts under Bid Specification F-95-28. These additional carts will be used to expand the residential commingled recycling program to the eight City-owned mobile home parks containing 1,161 spaces and six mobile home parks currently serviced by manual rear-load service and containing 1,158 spaces, for a total of 2,319 mobile home park spaces. To accomplish this, staff will order 2,400 black 64-gallon automated carts and 1,400 blue 64. gallon automated carts for a total of 3,800. Under the existing authorization granted by the Council on July 24, 1995 in resolution 95-268, the Division was authorized to purchase up to 84,000 carts on a not-to-exceed price of $4,033,793.40. As of May 7, 1996, the City purchased 84,000 carts at a total cost of $4,003,055.00, approximately $30,738.40 below the established not-to-exceed amount. It is requested that the Division be authorized to increase the total number of carts to be purchased by an additional 3,800 carts under Bid Specification F-95-28 from a maximum of 84,000 to a maximum of 87,800. The Division will purchase 3,800 64-gallon carts at a cost of $149,606.00 in order to implement automated service to the mobile home parks described above. Council is requested to: 1) increase the total number of carts authorized for purchase under Bid Specification F-95-28 from 84,000 carts to 87,800 carts; 2)authorize the Purchasing Manager to release an order for 3,800 in the amount of $149,606.00; 3) authorize staff to transfer $111,000 from Account 527-412-5803 Lease Payments and $38,650.00 from Account 527-413-5701 Motor Vehicles into Account 527-412-5112 Small Tools and Equipment. Staff recommends adoption of the attached resolutions. es R. Howell ector of Public Services Attachments: Revised Lease Schedule 9/19/96 Budget Transfer Form I~! E .. 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Ilh n! dd HJhH ~!u nnnn nn ;;;;;;;;;;;;;;;;. :fT!! ............................. .........-... ...,........NNNNN ....NNN I i I . t;lty of San Bernardino IIUDGET TRANSFER REQUEST DATE 9/19/96 TRANSFER FROM TO ACCOUNT NO AMOUNT ACcouNT NO AMOUNT Dept. Budvet Dept. 11- Fund 01. C"". SUFX Fund 01. c_ SUFX REV - -- REV 527 412 5803 Lease Payments 527 412 5112 Tools & Equipment 111,000.00 149,650.00 527 413 5701 Motor Vehicles 38,650.00 REASON FOR TRANSFER: Fundlna for purchase of 3.800 automated refuse and recycllna containers. To convert mobile home parks from manual to automated collection. REQUESTED IIV Public Services DEPARTMENT FINANCE" ADMINISTRATOR'S OFFICE USE ONLY .t J. V. Number COUNCIL ACTION CREQUIRED) CNOT REQUIRED) OAT" APPROVED: APPROVED: CITY ADMINISTRATOR DIRECTOR OF FINANCE DISTRIBUTION: WHITE. Finance 150--101 YELLOW. Finance PINK. Requestlnt DeNrtrMnt CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION ~,~ '1: James Howell, Director "'<<I' Dept: Public Services Date: August 28, 1996 S~bject: Automated Refuse/Recycling Containers Synopsis of Previous Council Action: 1/12/94 Resolution No. 94-6 1/12/94 Resolution No. 94-7 9/20/94 Resolution No. 94-292 9/20/94 Resolution No. 94-291 2/06/95 Resolution No. 95.31 5/03/95 Resolution No. 95-137 7/24/95 Resolution No. 95-268 7/24/95 Resolution No. 95-269 10/4/95 Resolution No. 95-345 Aut 29 '96 P" 4:32 to purchase six automated refuse trucks to finance same to purchase 9,800 90-gallon automated refuse containers to finance same to purchase eighteen (18) automated side loading refuse vehicle bodies to finance same to purchase 84,000 automated containers to finance same to purchase lease financing of 62,000 additional containers Recommended Motion: Adopt Resolution "'- /,/~; a-, ~D'\~~, Phone 5140 Contact person: Tames Howell. Director of Public Services Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: Council Notes:. Previoualy .r- -\........ $149.606.00 Source:(Acct. No.) 527.412-5112 ~ ~/j'6- #3/ Agenda Item No. /tPl~ 31 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The Refuse division is requesting an increase in the number of automated refuse cans authorized from 84,000 to 100,000, an increase of 16,000 additional automated refuse containers. These additional cans will be used to expand the residential commingled recycling program to the 44 mobile home parks located within the City, to small businesses currently receiving automated collection service, and provide the Division with the ability to meet any unforseen opportunities in which automated containers would be useful. Under the existing authorization granted by the Council on July 24, 1995 in resolution 95-268, the Division was authorized to purchase up to 84,000 containers on a not-to-exceed price of $4,033,793.40. As of May 7,1996, the City purchased 84,000 containers at a total cost of $4,003,055.00, approximately $30,738.40 below the established not-to-exceed amount. ,,-...... , It is requested that the Division be authorized to increase the total number of containers to be purchased by an additional 16,000 containers under Bid Specification P-95-28 from a maximum of 84,000 to a maximum of 100,000. We are anticipating the need to purchase additional 64-gallon blue commingled and black refuse containers to implement automated collection of refuse and recyclables in the City's forty-four mobile home parks. No green containers are anticipated for the mobile home parks. The Division is expecting to initially purchase 3,800 64-gallon containers at a cost of $149,606.00 in order to begin automated service to the City-owned parks. The total not-to-exceed amount for this increase in the maximum number of automated containers authorized is $768,320.00. "'-" Council is requested: 1) to increase the total number of containers authorized for purchase under Bid Specification F-95-28 from 84,000 containers to 100,000 containers; 2)authorize the Purchasing Manager to release an initial order for 3,800 in the amount of $149,606; 3) to authorize additional purchases as necessary up to the limit; 4)to authorize the Director of Public Services and the Director of Finance to determine the appropriate method of payment, either through cash purchases from the Refuse Fund Cash Reserves or through a lease purchase agreement for subsequent purchases; and, 5) to authorize the Purchasing Manager to solicit as needed, lease-purchase rate quotes under existing Master Lease agreements and to award a lease-purchase to the lowest responsible leasing company. The funding for the purchase of 3,800 containers is included in the FY 96-97 budget. Staff recommends adoption of the attached resolutions. r '~4frf.-f}~~ ~ James Howell Director of Public Services n urphy asing Manager