HomeMy WebLinkAbout30-City Adminstrator
-.
.;
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Shauna Clark
City Administrator
Subject:
Proposed actions relative to
demolition of properties in
Arden/Guthrie area.
Dept:
ORIGINAL
Date: September 27, 1996
. ,
Syno"sis of Previous Council action:
9/23/96:
After an appeal hearing, Mayor and council sustained the
decision of Board of Building commissioners ordering the
rehabilitation and/or demolition of twenty buildings in
Arden and Guthrie
9/23/96 :
Mayor an~ Council adopted Urgency Ordinance which
modified purchasing procedures for demolitions.
KAYOR AND COMKON COUNCIL
1. That the Council ratify the actions of the city
Administrator relative to the issuance of Purchase Orders
for demolition costs related to 6 of the 20 properties at
Arden Guthr~e area in an amount of $149,255; and
2. That the city Administrator be authorized to execute the
necessary purchase orders to demolish the remaining
structures authorized for demolition on September 23,
1996, in the Arden Guthrie area, in an amount not to
exceed $350,000: and
COMKUNITY DEVELOPMENT COMKISSION
3. That the Community Development commission reimburse the
city for all costs incurred in connection with demolition
of the structures in the Arden Guthrie area.
~Pd/I!!uA1/
Contact person:
Shauna Clark
Phone:
5122
Supporting data attached:
yes
Ward:
7
FUNDING REOUIREMENTS:
Amount:
Source: (Acct. No.l
(Acct. DescriDtion)
Finance:
Council Notes:
Agenda 1 tem No
/O/7/Q/p
30
?
STAFF REPORT
On September 23, 1996, the Mayor and Common Council sustained the
July 18, 1996 Board of Building Commissioners' order on eighteen
properties in the Arden/Guthrie Area and sustained the July 19,
1996 and December 22, 1995 Board of Building Commissioners' orders
on two other Arden/Guthrie properties. In addition, the Council
adopted an urgency ordinance that revised the purchasing procedures
to remove the requirement for demolitions to be handled under the
standard purchasing procedure.
Since the requirement to solicit bids for demolitions was removed
as part of the urgency ordinance, staff contacted two demolition
contractors with recent experience in Arden/Guthrie to negotiate a
price for the demolition of the initial group of structures. A
price was negotiated for six of the units but with a contingency
that the price would rise in the event that asbestos removal became
necessary. The asbestos survey for all of the units had been
completed prior to the council action, however, the reports were
not received prior to the negotiations with the demolition
contractors.
AQMD was contacted with a request to waive the 10 day waiting
period on the asbestos report, which was granted. survey results
indicated that asbestos was present in the initial six structures.
This finding required staff to contact an asbestos abatement
contractor to negotiate a separate contract for asbestos removal.
On September 24, 1996, the City Attorney's Office obtained
demolition warrants on the properties. The warrants read in part:
1. The asbestos removal and demolition warrant must be served
within ten (10) days of the date hereof, and the demolition to
be concluded within twenty (20) days.
Due to the urgency, the following contracts were issued under the
City Administrator's signature:
Demolition
.DuWayne Olson
-Interstate Field Services
.Ground Zero
$29,995
$22,500
$ 6,990
Asbestos removal
-Brickley Environmental
.Fresh Air Environmental
Solutions
-Scott Morrison & Assoc.
.AMS NATEC
$58,500
$26,950
$ 1,440
$ 2.880
TOTAL
$149,255
It is requested that the Council ratify the actions of the City
Administrator relative to the issuance of the PO's for the
demolition and asbestos removal which have been contracted for to
date. (six units)
with respect to the remaining structures, asbestos survey reports
were submitted to the planning/Building Services department on
September 26, 1996. These reports, which indicate a significant
amount of asbestos in the remaining units, will be included with
the demolition specifications and submitted to demolition vendors
immediately in order to establish demolition process for the
structures. Since the costs to abate asbestos are not known at
this time, staff has established a not to exceed figure of $350,000
for the remaining structures. It should be noted that this figure
assumes that asbestos removal costs will approximate quotes
received on first six units.
The difficulty in expediting demolitions is that staff does not
have the ability to prepare specifications and solicit enough bids
to obtain the best prices; rather they are forced to negotiate a
price with a single vendor which often leads to higher prices.
As an example, EDA recently went through a bid process to demolish
23 structures at Arden/Guthrie (18 of which are the same). The
recommended contractor bid a price of $6,875/unit. Staff is
attempting to contact this vendor to obtain the same unit pricing.
Again, since the process is being expedited (in terms of shorter
time lines to demolish, etc.), it is not anticipated that this
pricing will be extended.
Lastly, EDA is still in the process of identifying a funding source
to demolish these structures. It is anticipated that more detailed
information on funding will be brought back to the Community
Development Commission at their October 7, 1996 meeting.