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HomeMy WebLinkAboutR12-Economic Development Agency o Q o o o DBVBLOPIIBBr DBPARrllBBr OF rBB CIn OF SAIl RRUAllnIlIO IIBOtIlI:ST POR COIMISSIOll/CODlICIL ACTIOll From: KBlI1'lBTII J. HEMlBRSOll Executive Director Subject: BIIBRGBlICY SlIBLDR GIWIr PROGRAII Date: June 15, 1992 ------------------------------------------------------------------------------- SVDODSis of Previous CnBBfssionlCOUDcil/C~fttee Action(s): On June 9, 1992, The HousiD& CODlllittee recommended that the Mayor and Common Council approve the attached Request for Proposals (RFP) for the City's FY 1992/1993 Emergency Shelter Grant Program ($43,000) and staff be authorized to solicit proposals from qualified non-profit entities for the Emergency Shelter Grant Program. --------------------------- ------------------- Reennm~ded IIotion(s): (Navar an" C'--"" CI'mn..il ') IIOTIOll: That the Mayor and CODlllon Council approve the attached Request for Proposals (RFP) for the City's FY 1992/1993 Emergency Shelter Grant Program ($43,000). Further, that the Mayor and CODlllon Council authorize staff to solicit proposals from qualified non-profit entities for the Emergency Shelter Grant Program and utilize the Housing Committee to review eligible proposals and make fundiD& recommendations to the Mayor and Common Council. ~ Administrator .Ji11~~ Executive Dire tor --------------------------------------------------- Contsct Person(s): Ken Henderson Phone: 5081 Project Area(s): All Ward(s): 1 - 7 SupportiD& Data Attached: Stsff ReDort: ~~ibit FUNDING REQUIREMENTS: Amount: * NIA Source: NIA Budget Authority: NIA ------------------------------------------------------------------------------- CnmMfssionlConnril lIotes: ----------------------------------------------------- SWP:BJT:tnt:0222L COIIIISSIOll IIDTIlIG AGBlIDA MeetiD& Date: 06/15/1992 Agenda Itea ~er: I), 1 I.. o o DBVELOPIIIft DBPAauuuu; SUFI' IIIPOI1' c ------------------------------------------------------------------------------ BIIeraenev Shelter Grant Proaraa On March 2, 1992, staff received the attached notice from BUD regarding the Emergency Shelter Grant Program. The notice indicates the City has been allocated $43,000 to provide certain types of assistance to address homelessneu. The awarded agency is required to match the $43,000 grant with cash or in-kind contributions totaling the grant amount. Prior to receiving funds, the City must identifY qualified non-profit organizations to provide emergency shelter services. The deadline for obligation of BIIergency Shelter Grant Program funds is August 24, 1992. On June 9, 1992, The Housing Committee recommended that the Mayor and Common Council approve the attached Request for Proposals (RFP) for the City's FY 1992/1993 BIIergency Shelter Grant Program ($43,000). It was also recommended that staff be authorized to solicit proposals from qualified non-profit entities for the BIIergency Shelter Grant Program. In addition, the Housing .Committee recommended that the Mayor and Common Council authorize the Housing Committee to review resulting eligible proposals and make funding recommendations to the Mayor and Common Council. Based on the stringent time frame noted above, it is recommended that the Mayor and Common Council approve the Housing Committee recommendation. ~ Staff recommends adoption of the form motion. ~I~ N5lUUU1I ,J. 0., :b:ecutive Director DeveloIaent Departaent --------------------------------------------- SWP:BJT:tnt:0222L COIIIISSIO. IIBITIlIQ ACRIIII& KeetiD& Date: 06/15/1992 Aaends It.. lIaber: ---1L o o o o o o June 16, 1992 Re: IP""'_.Cz SRJR.'I'q GUBr PROGUII IIIQlJIST roll PIlOPOlW.S(III'P) To WhlllD it May Coneem: The City of San Bernardino Development Department is solicitina proposals to identif7 qualified private, non-profit oraanizations interested in providina essential services to the homeless and implementina homeless prevention activities. Fundina is currently available under the Stewart B. MCKinney SllIDelesa Assistance Act provided throuah the U.S. Department of Sousina and Urban Development (BUD). The City haa received notification from BUD approvina a total of $43,000 in Bmeraency Shelter Grant Proar.. (ISGP) funds which will be ..de available to qualified applicants. The ISGP reaulations require that each arantee must supplement ISGP funds awarded wi th an equal amount of funds. A copy of the Request for Proposall (III'P) and application packaae are now available and II8Y be obtained frlllD the Ci ty of San Bernardino Development Department, located at 201 Borth "I" Street, Third Floor, San Bernardino, Califomia 92401-1507. Completed proposals and application packaaes must be received at the Development Department by no later than 4:00 p.m., WedneSday, July 8, 1992. Proposals received after 4:00 p.m., will be ineliaible and will be considered late and will not be considered for fundina . Please direct any questions reaardina the III'P to Ms. Becky J. Thurston, Homeless Services Analyst, at (714) 384-5081. Sincerely, ~.a J. "...~.n.01I, becutlv. Direc:tor Develor-ent Depargent cc: Community Development Specialist File KJH:BJT:tnt:02l9L d o o o o o CITY OF Sd BERJlAiDIRO DBVELOPMElft' DBPAnMEl'r.[ IIBQ1JBS'l FOR PROPOSALS "Baeraency Shelter Grant proaram" (Stewart B. McKinney Homeless Assiatance Act) PROPOSALS ARB JIUI: PRIOR !O WBDDSDA.Y, J'ULY a, 1992, 4:00 P.II. .&r rBB CI1't OF SAB -nnuo DBVILOPIIBIr DBPn:n--x, An'BIIrIOI' DeEr J. DIIRS!OII, IIOIIBLBSS SDVICBS .lIIALtsr, 201 BOJIDI .... UIIAAI, mIRD IUlOR, SAB _AIIIlIBO, CALIFODU 92401. ne Cit7 oE S.. Bel'llardiDo Dtr...lollUllt DepartlleD.t shall - that orpaf.zat1_ DOt rupoad1q by tha aboTe date ad tt.& ha?e elected ~ to au1a1t a proposal. Amr Dro~..ls recl!i:::n aEter ..". atated au.....IOll de.d'fft. vtl1nat IN! elflllbll!! for elWlaldl!!r; . - qaut1_ recarll1q the Reqaut Eor Propoaals (UP) ahould be directed to BecJr;r J. TlmratOll at (714)348-5081. Collect calls vi 11 DOt be accepted ad propoaal coata vill DOt be rei.wraed. ProDOlIal/.lDDlicatioa Procesa In order to be considered for fundina the applicant must comply with the follow1q: 1. Submit three (3) copies of each proposal to the City of San Bernardino Development Department. (See "Deadline for Proposal Submission" below for address ad contact persOll). 2. Bstablish eliaibility to receive ad administer BSGP funds. This would be accompliahed by submittina the items as outlined ad included in the proposal packa&e. underaoina a successful on-site review (if deemed necessary) ad demonstratina compliance with all eliaibility requirements contained herein. If the City of San Bernardino determines that the applicant cannot adequately administer Eunds. or does not have the capacity to carry out the project as set forth or cannot meet certain reqairementa. the proposal will not be considered for fundina. Paroa.. The City of San Bernardino is seuina proposala to identify qualified private non-profit oraanizations interested in providina essential services to the homeless ad Implementina homeless preventioa activities. B...1rePftIlll" On July 27. 1987. President Reaaan aianed into law the Stewart B. McKinney Homeless Assistance .lct. This leaislatiOll is intended to provide uraently needed assistance to protect and Improve the lives of the homeless. Fundina is currently available from the Stewart B. McKinney Homeless Assistance .lct and is provided throup the U.S. Department of Housina and tl'J o o o o o Urban D.velopment (BUD) lID.rgency Sh.lt.r Grant Program (ESGP). Th. City has r.c.iv.d .pprov.l of . $43,000 fundina .lloc.tion from BUD Which will ultimat.ly b. .v.il.bl. to qu.lifi.d .pplicant.. c.....r.l T"fl'oraation Prop08.l p.ckag.. will b. r.l....d on Jun. 16, 1992 and the clo.ina time and d.t. will b. W.dn.8d.y, July 8, 1992 .t 4:00 p.m. Th. ESGP requir.. that ..ch grant.. mu.t .upplement the .ward with an .qual amount of fund.. B.c.us. of the limit.d amount of public fund8 .vailabl., applicant. are activ.ly encour.g.d to d.v.lop private r.80urc.. in ord.r to continu. .helter programs. Applicant. are a180 encouraaed to cr.ate linkag.8 with other organiz.tions that would ensure comprehensive 8upportiv. .ervice. .re .v.il.ble to the homele.8 Who .re shelter.d. All propo..l. mu.t b. 8ubmitted in .ccordanc. with the .tandard. and .p.cifications contained in the lequ..t for Proposal. (lFP). Whil. no new information ..y be 8Ubmitted after the propo.al de.dline date and time, the City re.erv.. the right to clarify information cont.ined in . propo..l. Thi8 lFP do.. not commit the City to .w.rd a contract or to pay any co.t. incurr.d in the preparation of a prop08al. An applicant'. .cc.ptance of the lFP 8hall constitute knowl.dge and .cceptanc. of .11 Conditions contained her.in. The City r...rve. the right to negoti.te with propo.er. regardina .ervic.s and co.ts, and to cancel in p.rt or in it. entirety this lFP proce88 if it is in the City'. be8t intereat to do so. Bliaible Activitie. lIDergency Shelter Program Grant funds may be used for one (1) or more of the followina activiti.s relatina to emergency shelt.r for the hom.l.ss: 1. provi.ion of essenti.l .ervic.. includina but not limited to .ervice. concerned with employment, health, drug abuae, and education; 2. payment of maintenanc., op.ration (includina .dministration but excludina .taffina cost.), rent, repair, .ecurity, fuel and equipment, insuranc., utilities and furnishinas; and 3. developina and implementing homeless pr.vention activiti.8. The facility mu.t be maintain.d a8 . .helter for the hom.l.s8 for a minimum of ten (10) year.. When ESGP fund8 are u8.d to cover maintenance and operation co.ts, the facility mu8t be maintained a8 an emergency 8helter for a minimum of three (3) year8. Ineliaibl. Activitie8 1. Acquisition or construction of an emergency 8helter for the homeleBB. 2. Staff C08t. to oversee the operation of the shelter. 3. C08t. associated with the preparation of work 8pecifications, loan proces.ing or buildina insp.ction. .r. o o o Grant amounts mav not be used to renov.te, rehabilit.te, or convert buildinas owned by primarily reliaious orlaniz.tions unless speci.l cOnditions .re met .s outlined in the Code of Feder.l Relul.tions found in P.rt 575.21. As p.r.phr.sed, these relul.tions require that in order for . buildina, or . portion thereof, to be improved, the buildina must be le.aed to an existina or newly established sep.r.te, lea.l, non-profit and wholly secular oraaniz.tion (which may be an enti t,. fomed by the reli&ioua ~aniz.tion to 1.... sp.ce from church owned f.cilities). Further the relilious orlaniz.tion IDU8t ..re. in . 1D8D8&8IDent contr.ct with the less.e to c.rr,. out its contr.ctual re.ponsibilities in . lD8DDer fr.. from relilious influenc.s pursuant to COnditions prescribed by BUD. Addition.ll,., ISGP funds mav not b. us.d for: 1. Rehabilit.tion, conversion or renov.tion of . historic propert,. .s listed in the R.tional R.lister of Historic Pl.ces, or within. historic district, or .dj.cent to . property listed on the R.tionsl Reli.ter, or deemed to be .liaibl. for inclusion in the R.tionsl Reaister by the St.te Historic Pr.serv.tion Office. 2. Rehabilit.tion, conversion, or renov.tion of . prop.rt,. within. on.- hundred (100) ,...r flood pl.in, .s desi&D8ted by the F.der.l BmerlenCJ' Man..ement Alenc,.. 3. A project which is inconsistent with environmental stand.rds .s est.blished by BUD. .1f.fhlli~ .eaalr....t. o To be eliaibl. an .pplicant IDU8t show complianc. with e.ch of the followina: 1. Is. lea.l priv.t. non-profit oraaniz.tion .s described in section 50l(c) of the Internal Revenue Code of 1954 and is exempt from taxation und.r subtitle A of the code. 2. Maint.ins a voluntar,. bo.rd which meets relularl,. and reviews the orlaniz.tion' s operations. . 3. Maintains an acc.ptable .ccountina aystem and can accuratel,. account for thoae who are aerved. 4. Makes facilities and servicea available to all on a nondiacriminator,., equal opportunit,. baaia. 5. Meeta local, atate, and Feder.l lovernment buildina and aafety atand.rda. 6. Uaea facilitiea excluaivel,. for aecul.r purposea and makea the f.cilit,. av.ilabl. to .11 relardleas of relilious preference. 7. Complies with the poliCies, auidelinea and requirements of BUD which addreas private non-profit alencies. o )2 o o o o o 8. Will comply with the requirements, if applicable, of the Lead Based POisoning Act (24 CFt part 35). 9. Will ensure that no person who is an employee, ..ent, consultant, or officer of the organization will ana..e in any activity related to this project which would present a conflict of interest. 10. Will comply with the audit requirements of the Single Audit Act as they relate to non-profit organizations. 11. Will coordinste with other governmental agencies, private non-profit and for-profit organizations that provide supportive services to the homeless population in the City and/or County of San Bernardino, as required. 12. Will coordinate with other governmental agencies, private non-profit and for-profit organizations that provide shelter and support services to the homeless population in the City and/or County of San Bernardino in its efforts to count the homeless population served (and not served), coordinate resources, and evaluate the effectiveness of both. llatl!hfft. ......". The BSGP requires that each arantee must supplement its emeraency shelter grant amount with an eoual amount of funds from source other than said grant. The City will comply with this arant provision by requiring the non-profit sUbrecipient to provide the supplemental matching funds from other funding resources or by Voluntary effort which it will provide to the proposed emergency shelter project. The following items may be utilized in determining the amount of supplemental funds to be provided by the project proponent: 1. The value of the donated material or building or the value of any lease on the building. 2. Any sslary paid to stsff of the non-profit subrecipient in carrying out the emergency shelter program. 3. The time and services contributed by volunteers to carry out the emergency shelter program determined at the rate of $5.00 per hour. Evaluation Evaluation of proposals shall include, but not be limited to, the following criteria: 1. Technical Oualitv -- Bvaluation of propoaal in terms of quality, conciseness, and completeness. 2. ExDerience/Past Performance -- Bvaluation of the organization's level of experience in providing emergency shelters 2[ demonatrated capacity to provide shelter services if it has no experience. J1 o o o o o 3. Rnfta o~ Serriee -- Bvaluation of number of new beda project will provide. 4. Taraet PoDDlatioa -- Bvaluatioa of how the oraanization'. .helter will .erve the taraetad population below: a) Familie. with children. b) Blderly/mentally ill homeless. c) Battered women. d) Veterans. e) Sinale men and women transients. 5. IIat"hf... ........ - Evaluation of how the non-profit .ubrecipient will provide the supplemental matchina ~unds, includina the followina: a) Amount and .ource of hard dollar commitment in place or available at time proposal i. submitted to City. b) Amount and type of supplemental fundina if it is to be a soft/in-kind match provided by donated materials and/or volunteered time and service.. 6. Coordf...Uoa -- Evaluation of oraanization's proven ability to coordinate with other aaencies that provide supportive services to the homeleaa and ita future cODllitment to continue doina so. 7. Coat .ffecUv-.... -- Bvaluation of oraanization' s ability to leversae the ..Yimum amount of increased services and provide incressed .helter to the homeless, while utilizina the least amount of City-oriainated fundina. 8. Least Ststna -- Bvaluation of the leaal statue of the oraanization alona with compliance with all local, state, federal buildina and .afety standards of the facility providina services. 9. SDeda! .ote -- Because of limited Arant funds, preference may be aiven to proposals which show the aaency's ability to: a) provide increased levels of services, b) implement the propo.ed project illllediately, and c) have lena term impact. BJr:tnt:0219L ;j o o DBVBLOPIIIII1' DBPUl'haan: 01' rill CIrr 01' lIB' -nnlllO ~ SBlLrn Gti1Ir PROGtiII (Application Pactace) J1IIIB 16. 1992 o PROPmI.&'" InR BY JllLY a. 1992 o 1 o J~ o o o o o PropertT Bo.: Date Reev'd : PROPOSAL S1IIIUn' SIIIBr Oraanization: Address: Contact Person: Telephone: (_) Pro_sed .lctiYitiea Total of funds requested: $ Breakdown of funds requested for esch proposed activity: a. Provision of essential services: $ b. Payment of l18intenance, operation and related services: $ c. Deve10plllent and implementation of homeless prevention activities: $_ Serviee Location Address(es): Areas(s) Serviced: Approxill8te Kumber of Clients to be Served: (Do not duplicate count) Number of Kev Beds to be Created: Kumber of Beda Currently Available: Cert:lfleatlon The undersianed certifies that: a. The inforllation contained in the project proposal is complete and accurate. b. The sponsor shall comply with all federal and City policies and requirements affectina the Bmera8Dcy Shelter Grant Proaram. c. The sponsor shall l18intain and operate the faei1ity for its approved use throuahout its economic life. d. Sufficient funds are available to complete the projects as described, if Bmeraency Shelter Grant Proaram funds are approved. Dated: Sianature of Authorized Official (Typed Kame and Title) /1 o o o o o SID DBSCUPrIOIl stIIMOY Is the site presently owned _____ leased _____ optioned _____ (provide appropriate documentation such as lease, deed, aareement and related items). Please describe the site: Size of Lot: Square Footaae: Zoning Deaianation: General Plan Deaignation: Does the designation permit shelter use: Yes No would be required for uae aa an emeraency ahe1ter/): 7 (If no, what Please describe the facility, including number of new beda to be provided and exiating number of beda, if applicable: Number of Roome: Bedroome Office I:itchen RecreationlLivina Dining Other IJ o o 0 l'aOJBcr DUIAiIlY (J~. 1992 throaah J~. 1993) KJlI'JUI:id RAY/JULY AUG/ocr 1ltN/JAlI I'D/APIIIL Rent/Lease $ $ $ $ Mortaaae Payments $ $ $ $ Staff Costs/Client Services $ $ $ $ Staff Costs for Administra- $ $ $ $ tive Services Food $ $ . $ $ Maintenance $ $ $ $ Utilities $ $ $ $ Insurance $ $ $ $ 0 Equipment/Furnishiqs $ $ $ $ Supplies $ $ $ $ Rent Assistance $ $ $ $ Other (Specify) $ $ $ $ Other (Specify) $ $ $ $ TOTAL: * * $ * o /) 0 PROJBcr IIUDGBT 0 (J~. 1992 tbroaIh J~. 1993) Itll""K.A'K. RAY/JOLY AIJC:/ocr 'Ifa'I/ JIJI nB/APRIL 0 Rent/Lease $ $ $ $ Mortgage Payments $ $ $ $ Staff Costs/Client Services $ $ $ $ Staff Costs for Administra- $ $ $ $ tive Services Food $ $ $ $ Maintenance $ $ $ $ Utilities $ $ $ $ Insurance $ $ $ $ Iquipment/Furnishinas $ $ $ $ Supplies $ $ $ $ Rent Assistance $ $ $ $ Other (SpecifY) $ $ $ $ 0 Other (Specify) $ $ $ $ toTAL: * . * . IIICOIIIl RAY/JOLY AIJC:/OCT 'Ifa'I/ JIJI nB/APRIL FIMA . . . . CSBG $ $ $ $ CDBG $ . $ $ ISGP (Other than City) $ $ $ $ UnitedWsy $ $ $ $ Revenue Shsrina . $ $ $ Fees $ $ $ $ Other (SpecifY) $ $ $ $ 0 toTAL: . . . * Wfhis budaet Bhould reflect ell costs 1Ih1ch 701Ir organization ezpects to incur). I?- o o o o ........tft. S01Iree 0l'IIIR PlllDIIIG SOURCES Allcnmt of ........ A.ailable $ $ $ $ $ $ o Date A.aUable /'J- o o o o o PROPOSAL IWlIATIVB ncrIO. A. Brief17 deacribe the oraanization'a hiator7 and back&round: B. Document the need for arant aasbtance: c. Estimate the percentaae of thoae who will be served b7 the facilit7: Sinale Adult Male: Sinale Adult Female: Sinale Minor Female: Sinale Minor Female: Familiea with Children: Seniora (over 60 7eara of aae): Substance Abusers: Veterans: Victims of Fami17 Violence: Mental17 Disabled: Pbysical17 Disabled: J: J: J: J: J: J: J: J: J: J: J: D. Describe all of the support aervicea which 70ur oraanization provides to the homeless and with whom 70u coordinate to enaure that these services are made avaUable. Include health care, mental health care, food, Job . access telephone, llaiUna addresa, baaic skUla and adult education: _ E. Describe 70ur intake and selection process: /) .J BSGP PROPOSAL .uauC Py 1992/1993 Pqe - 2 - o o F. Describe how the proaram is staffed including the ratio of counselors to clients: G. Describe how the proaram will promote self-sufficiency among those served. Include specific information sbout how income and permanent housing will be secured: B. Describe how the proaram is desianed, inCluding specific information about how many people will be served and number of shelter days to be provided. Include information about minilDura and lII&Xi_ lenath of stay, whether people are fed on site, and aQy fees which are charaed. (Attach shelter pOliCies): o I. Provide a time line which describes the major milestones for the project from initiation to completion: J. Describe past performance operating a similar proaram, if applicable. Include a telephone number and contact person of the funding source: _____ o o o o BSGP PROPOSAL ~ FY 1992/1993 Peae - 3 - o Ie. The Emeraency Shelter Grant Proaram require8 that all arantee8 mu8t 8uppll!lllent its BSGP fund8 with an eaual amount of funds from other 8ource8. Bow will your oraanlzation accompli8h th1a7 L. De8cribe any other fundina includina in-kind contributions which will benefit the project. Applicant8 are encouraaed to di8CU88 how volunteer8 will be u8ed to provide 8ervice8: M. De8cribe how the proaram will be continued once Emercency Shelter Grant Fund8 have been ezhau8ted: o Q o o o AnACJItmau CBlCD.IST Site Info~tiOD. Documentation of site control (owned, leased, optioned). Documentation from local jurisdiction verifYing the status of the property (General Plan designation). Local map identifYing the location of the office, shelter and other sites Where funded activities will occur. Or_ant zat:fGDJll Infor.At:fOll. Include a copy of Internal Revenue Service from number SOl(c)3. Include a copy of the Articles of Incorporation. Include a copy of board roster Which-includes names, addresses, telephone numbers, professiona and/or organizations represented. Copy of the most recent fiscal year and annual audit. Include an organizational chart listing names and positions. Include a shelter policy statement. o o o o o II.Iir .uu.:uOJlS 1. _...Rom_ 1Ih.lter - "eana ~ facility with overnight aieepina accOlllllodationa, the primary purpoae of which is to provide teaaporary shelter for the homeleaa in general or for apecific populationa of the homeleaa. 2. 11'-1... - An individual or family which lacka a fixed, regular and adequate nightime reaidence. 3. R~.le.. Prev8ft~ion - Activitiea or programs deailDed to prevent the incidence of homeleaaneaa, includina but not limited to: a. Short-te~ aubaidiea to defr., rent and utility arrearagea for familiea that have received eviction or utility te~ination noticea. b. Security deposits or first month'a rent to pe~it a homeleae family to move into ita own apartment. c. Mediation programs for landlord/tenant diaputea. d. Legal aervices programs for the representation of indigent tenants in eviction proceedinas. e. P~ents to prevent forecloaure on a home. f. Other innovative programs and activities desiened to prevent the incidence of homelesaness. 4. Pri"'~e .~Profi~ Or.anfza~ion - Meana a secular or religious organization described in Section 50l(c) of the Internal Revenue Code of 1986 which (1) is exeaapt from taxation 1II1der Subtitle "A" of the Code; (ii) has an accountina .,stem and voluntary board, and; (iii) practices nondiscrimination in the provision of assiatance. ~ Above definitiona are taken from 24 cn, Part 576.3, Emergency Shelter Grant Program, Final Rule and notice of the Federsl Regiater, Volume 54, BUmber 214, published on Wovember 7, 1989. Project proponents are advised to check with the City of San Bernardino Plannina and Buildina and Services and City Clerk/Business Licenae Departments to verifY compliance with local definitions pursuant to City of San Bernardino Municipal Code. BJT:tnt:02l9L