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Home My WebLink About20-Police Department JlIl CITY OF SAN BEIGARDINO - REQUES,oOR COUNCIL ACTION From: Daniel A. Robbins Chief of Police police Subject: Identification Systems Agreement Dept: Date: April 2, 1992 Synopsis of Previous Council action: Resolution #86-257, dated July 7, 1986 authorized the entering into an agreement with the County of San Bernardino implementing the CAL 10 program. Participation annually has been renewed since 1986 through the budget process in Police Account 001-219-53150, Professional/Contractual Services. Resolution #91-339 was adopted by the Mayor and Common Council on August 5, 1991, entering into an agreement with the County of San Bernardino relative to the implementation and operation of an automated identification system (formerly known as CAL 10). Recommended moti.on: Adopt Resolution. /~l' vi '/~ '" Mr.c.c:. . c.o ,/ ~ , . Signature Contact person: Daniel A. Robbins, Chief of Police Supporting data attached: yes Phone: 384-5607 FUNDING REQUIREMENTS: Amount: $104,676 Police Budget FY 92/93, Acct. Source: 001-219-53150 Professionall Coptra~tual Services Finance: ~ ^ "Jp> I '(1 '- \) V'"'\ " .1+ I.. .s "'l 'LJ , ) ~ "" ... J ~ Ward: Council Notes: c. """ <. .\ -'<o.J\ j l.... Aaenda Item NO.2/) ~ ~ till CITY OF SAN BEIGARDINO - REQUESTOoR COUNCIL ACTION STAFF REPORT The agreement submitted is basically the same as submitted and passed by council action under Council Resolution #86-257. The eost of the program is based upon the population as determined by the state of California's Department of Finance population estimates. This agreement changes the time the population is estimated. The original agreement used "the most recent" estimates and the new agreement changes the population estimate to "six months prior to the beginning of said fiscal year". This basically changes the estimation date from June to January which allows cities more time to prepare their budget, incorporating the use fees. All other provisions of the agreement remain the same. The original agreement signed on July 7, 1986, provided an initial funding requirement of $91,338, which was an agreed-upon cost to initiate the program. Second and third years' recurring costs were $64,943. The following were the costs for the indicated fiscal years: FY 89/90 = $171,000, FY 90/91 = $67,611, FY 91/92 = $97,539. The projected costs for FY 92/93 are $104,676. The Police Department has contracted with the San Bernardino County Sheriff's Department's "CAL ID System" since 1986. This program has been very successful to the department and the citizens of San Bernardino. During the 1991 calendar year, this department submitted 178 cases, or 443 latent prints to the CAL ID System. As a result, 80 persons were identified. These are 80 criminals who would most likely go unidentified and unpunished for their crimes. In the past the CAL ID computer was used in a search and a ten year old homicide was solved with the suspect charged and convicted. The results of this system far outweigh the costs. The citizens of San Bernardino deserve and benefit from this system. 75-0264 " , 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 JIlL 11 o o RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor is hereby authorized and directed to execute on behalf of said City an agreement with the County of San Bernardino relating to the implementation and operation of an automated identification system, a copy of said agreement is attached hereto, marked Exhibit "A", and incorporated herein by reference as fully as though set forth at length, for the period of July 1, 1992 through June 30, 1993. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within one hundred, twenty (120) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common council of the City of San Bernardino at a meeting thereof, held on the III III III III III III , I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 il u o o RESOWTION.. .AUTHORIZING THE EXECUTION OF AN AGREE~NT WITH THE COUNTY OF SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM. day of , 1992, by the following vote; to wit: Council Mel\1Pers ~ NAYS ABSTAIN ABSENT ESTRADA REILLY HERNANDEZ MAUDSLEY MINOR POPE-LUDLAM MILLER CITY CLERK The foregoing resolution is hereby approved this day of , 1992. W.R. Holcomb, Mayor City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN City Attorney Byt-1~ ~. { ~~\\J~~ ~t~ 71fIPI'\\\~ E New M Chenge X Cancel County Department SHERIFF FOR COUN Vendor Code ONLY Dept. Contract Number sc SBR A 90-1318 A-I County of San Bernardino FAS STANDARD CONTRACT Dept. SBR Orgo. SBR Ph. Ext. Contractor's .License No. Amount of Contract RNL 387-8847 Obj/Rev Source 9990 Estimated Payment Total by Fiscal Year Amount I/O FY Amount VAlUES Activity GRC/PROJ/JOB Number Project Name CAL-ID SERVICES FY 92 110 VAlUES THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. hereinafter called the County. and Nome CITY OF SAN BERNAllDtlllO Addre.. hereinafter called CITY 300 BORTH D STREET SAN BERlWlDIBO. CA 92418 Phone Birth Date (714) 384-5133 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use spBC8 below and additional bond sheets. Set forth sfHVice to be rendered, amount to be paid, manner of p"yment. time for performance or completion. determination of s.tisfactory performance and cause for rermination, other terms and conditions, and attach plans, specifications, and addends, if any.) FIII.ST AIIIlRDJIBN'l' Paragraph Two of County Contract Number 90-13 18 , is hereby amended effective July 1, 1992, to read as follows: 2. It is agreed that the total costs applicable to the San Bernardino County area for the Regional Systems which are not paid by the State and the total' costs for the local subsystems within San Bernardino County which are not paid by the State shall be allocated to each user within San Bernardino County based on the user's percentage of the total population of all users within the County of San Bernardino. The population of COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the COUNTY. The population figures used for allocating annual costs to all users for any given fiscal year shall be the State of California Department of Finance Population Estimates available six months prior to the beginning of said fiscal year. The costs for the Regional Systems shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystems for the San Bernardino County area shall be consistent with the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. Except for this amendment, all other provisions of said contract remain as stated therein. D..__ 1 _. 2 , t o o THIS PAGE Ihrl5l'ruOHALLY LBPT BLAHK. APPROVED AS TO r-O;<M AND LEGAl. cell';; ~:;\!T. J;;::l:~~ F. P€'nm~n, City A torncy By: COUNTY OF SAN BERNARDINO . Chairman, Board of Supervisors CITY OF SAIl BtmIIARDIRO (State if corporation, company, etc.) Dated By · (Authorized Signature) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Clerk of the Board of Supervisors of the County of San Bernardino. Dated Title By Address 300 IIORTH D STREET SAIl lJJ:1IWARDIIfO. CA 92418 Deputy Approved 8S to Legal Form Reviewed 85 to Affirmative Action Reviewed for Processing · A w./ {JJjkr...:, . . c&Untv Cjnse I Agency Administrator/CAO Date ')-9-9/ Date Date 2 2 -I JlL ~~v~ ~t.* ~ :;;E:" 71f1p~\\~'" E New M Change X Cancel County Department SHERIFF DEPAR'l'!IENr County Department Contract Representative FOR COUN Vendor Code Contract Number '. , Depl. SUR SC SUR A Orgn. SUR Ph. Ext. Amount of Contract 387-8847 VARIES ObjlRev Source Activity GRC/PROJ/JOB Number 9990 SBCITY . Estimated Payment Total by Fiscal Year Amount lID FY Amount 90-1318 Contractor's. License No. County of San Bernardino FAS STANDARD CONTRACT Fund NRL Project Name CAL- ID FY 90/91 I/O VARIES THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino. hereinafter called the County. and N.... 300 RORTH D STREET hereinafter called CITY Res. 91-338 and 91-339 CITY OJ' SAIl BERRARDIRO _.. SAIl BERRARDIIlO, CA 92418 Phone Birth De.e (714) 384-5133 Federal 10 No. or SocNII Security No. IT IS HEREBY AGREED AS FOLLOWS: (U.. _. below end IIddirionel bond sheel.. S.l forth .ervice 10 be rendered. _110 be IMid. m.,.,er of p-ymenl. limB for performance or completion. determin.tlOlJ of ..tlSfKtory perfOf'l'MfJCe MId auH for rermitMrion, other terms and conditioN. MId .rtach ",.,... ~fiutions, .nd MJdend.. if Mfy.1 WHEREAS, a region composed of the area of the Counties of Riverside and San Bernardino has been formed for implementation and operation of Identification Systems. WHEREAS, the costs of the Regional System will be allocated to the users within the aforesaid Counties on the basis of fifty percent (SOX) for the San Bernardino County area and fifty percent (50%) for the Riverside County area; and VREREAS, there will be costs for implementation and operation of a local subsystem within San Bernardino County; and VREREAS, a local RAN Board has been established for the area of San Bernardino County comprised of the following members: A member of the Board of Supervisors, the Sheriff, the District Attorney, the Chief of Police of the City having the largest number of sworn personnel, a Chief of Police selected by all other police chiefs within the County, a Kayor selected by the City Selection Committee and a member-at- large chosen by the other members; and VBEREAS, the County of San Bernardino and CITY desire to enter into an agreement for the implementation and operation of Identification Systems for the benefit of the citizens of their jurisdictions; NOV THEREFORE, in consideration of the mutual covenants, conditions, and stipu- lations hereinafter set forth, the parties here to agree as follows: 1. CITY agrees to be a user of the Identification Systems established for the areas of San Bernardino and Riverside Counties. CITY's use of the System under this agreement shall be through the local subsystems for the San Bernardino County area. 2. It is agreed area for the Regional 02.12311-000 Rev. 11190 that the total costs applicable to the San Bernardino County Systems which are not paid by the State and the total costs for Paae 1 01 3 ~ ~. ~ i o o . the local subsystems within San Bernardino County which are not paid by the St~te shall be allocated to each user within San Bernardino County based on the user'S percentage of the total population of all users within the County of San Bernardino. The population of the COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the COUNTY. The population figures used for allocating annual costs to all users shall be the most recent State of California Department of Finance Population Estimates. The costs for the Regional Systems shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystems for the San Bernardino County area shall be consistent vith the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. 3. The Regional RAN Board shall approve procedures and policies for operation and use of the Regional Identification Systems. The local RAN Board shall approve such for the local subsystems for the San Bernardino County area. The Sheriff of the COUNTY shall be responsible for managing and operating the local subsystems within the COUNTY consistent with directions of the local RAN Board. All such procedures and policies shall be consistent with the technical requirements of the Regional Systems. 4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty (30) days of entering into this agreement its share of costs under this agreement based upon the assumption that all cities within San Bernardino County viII participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently adjust the billing to CITY based upon actual participating of cities. After the first year under this agreement, CITY shall pay its annual cost share by August 1st or fifteen (15) days after approval of CITY's budget, whichever is later. Payments under this agreement shall be deposited in an interest bearing trust account vith any earned interest being applied for expenses of the Identification Systems. 5. Any amendments to this agreement shall be in writing and approved by the parties before becoming effective. 6. The term of this agreement shall commence upon execution by both parties and shall continue until terminated as hereinafter set forth. Either party may terminate this agreement by giving notice of termination to the other party on or before February 1 of any year to terminate this agreement as of the subsequent July 1. 7. Any notices required to be given under this agreement shall be delivered in person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors as applicable. 8. Following approval of the budget for the local subsystems for the San Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and expenditures of the Identification Systems and establish a separately identifiable account for allocating costs pursuant to the terms of this agreement. 9. Any user of the Systems which is allowed to enter into program participation after the Systems has originally been implemented shall be required to pay its fair share of the original start-up, implementation, and equipment costs priors to participation in the Systems. Any such new users may be subject to additional assessments as recommended by the local RAN Board. Such fair share costs shall be based on the percentage of the population of the user to the total population of all users and the amount of the costs shall be as determined by the local RAN Board for the San Bernardino County area. PAGE 2 OF 3 '~-,,-~ . o o 10. Each user of the Identification Systems within the San Bernardino County area shall be required to be a party to an agreement with the COUNTY setting forth.. obligations and responsibilities of users so that all such users are treated consistently and costs are allocated to all users based on their percentage of the population of all users within the San Bernardino County area of the Regional Systems. 11. COUNTY shall provide users with.a financial report at the end of each fiscal year covering the costs for the San Bernardino County area portion of the Regional Systems and the local subsystems for said area consistent with regular County practices. 12. Any disputes over charges under this agreement will be resolved by the local RAN Board for the San Bernardino County area consistent with the terms of this agreemen t . 13. Each party shall indemnity, defend, and hold the other party harmless from liability for acts or omissions of itself and its agents and employees in connection with the performance of this agreement. Approved as to fora and legal content: JAMES F. PBNMAII, City Attorney By: L -'7,~ A~ (J(~~ C1 ty erk COUN~ER~~~~~ ~ ,~ ( Chairman, oard of Supervis15'rs CITY OF SAH BBlUIARDIIIO Title W. R. HOLCOMB. MAYOR Address 300 North "D" Street San Bernardino, ca 92418 Approved e. to ~ ~"'''n 0 . . . .of"' .. ....... r'i,-ri~" COU\l\ ~:::-... ~ -4 VI/IJ I)).fJU~\"",,'" CllIfnty eounul 7-/1-91 Reviewed es to Afflrmetive Action Reviewed for Processing ~ ~ Agency Administrltor/CAO Oste Oltl Olte "- 3 '" 3