HomeMy WebLinkAboutR05-Economic Development Agency
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DBVBLOPMBRT DBPAIlTMBRT
OF TIlE CITY OF SAIl BBIllWlDIBO
IlBOUBST FOil cmRISSIOR/COUBCIL ACTIOR
From:
KElmBTH J. BBlmBIlSOR
Executive Director
Subject: IIOBILBIIOMB PAD: IlBQUBST
FOil PROPOSAL (1lFP)
Date:
May 26, 1992
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SvnoDsis of Previous Cn..issionlCouncil/C~ittee Actiones):
The Housing Committee has considered this matter on two occasions and
on May 26, 1992 recommended approval to the Community Develoment
Commission.
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llecnMB~ded Motiones):
lC......m"tv Develo...ant C.......i..ion\
IIOTIOR
That the Community Development Commission approve and
adopt the attached Mobilehome Park Request for proposals
and authorize the issuance of said RFP on July 1, 1992
based upon the reasons set forth in the Staff Report.
~ator
~1lS0R
Executive Director
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Contact Person(s): Ken Henderson
Phone:
5081
Project Area(s): Citv Wide
Ward(s) :
1-7
Supporting Data Attached:
Staff ReDort
FUNDING REQUIREMENTS:
Amount: $ RIA
NIA
NIA
Source:
Budget Authority:
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C....issionlCouncil Rotes:
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KJH:lag:0811B
COII!IISSIOR MDTIRG AGBlIDA
Meeting Date: 6/1/1992
Agenda Itea ltmDber: ~
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DBVBLOPMBBT DBPARTMBBT
OF TBB CIn OF SAB BBRlWlDIBO
STAFF REPORT
Mobil ..1I_>e Park Reauest For ProDosals (RR)
Barktr-rnnnd
The Housing Committee has reviewed and considered the attached Mobilehome Park
Request for proposal on two prior occasions. During the meeting of May 12,
1992, the Housing Committee discussed the subject Request for Proposals (RFP)
in some detail and asked staff to include ownership opportunities in the
proposal and lastly, directed staff to invite various experts in the area of
mobilehome operations and ownership strategies to share their insight with the
Committee.
Discussion
Currently, there are forty-two mobilehome parks in the City of San Bernardino
with approximately 4,200 spaces having a population of about 10,000 persons.
Over 95% of these mobilehome park spaces in the City are occupied. There are
approximately 28 mobilehome parks that offer 2448 spaces for senior citizens
and 14 parks that offer 1804 spaces for families. The space rents range from
a low of $170. per month in a few of the smaller parks with no amenities to a
high of $600 with numerous amenities and view lots. The average space rent is
$255 per month. The amenities offered at various mobilehome parks include
clubhouses, spas, swimming pools, billard rooms, and laundry facilities.
The City of San Bernardino wishes to increase the housing stock for low and
moderate income households and sssure that space rents are maintained at
affordable levels. The Development Department of the City of San Bernardino
is seeking proposals from a Developer to design and construct a mobilehome
park to be used for single-family dwellings.
Mobilehomes used in the newly developed park are to be certified under the
National Mobile Home Construction and Safety Standard Act of 1974.
Mobilehomes used as single-family residences must be installed on approved
permanent foundation systems in compliance with City building codes. The
mobilehome park to be developed for single-family residences will not be site
specific, but will need to be consistent with moderate income parks in
character, amenities, architectural aesthetics, setbacks, building heights,
access, off-street parking and minimum square footage requirements and any
other criteria required by applicable building codes. Further, responses to
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KJH:lag:0811E
COII'IISSIOB MEBTIlIG AGBIIDA
Meeting Date: 6/1/1992
Agenda Item BuIIIber: ~
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DEVELOPMBlIr DBPAa:a:Joman; STAn' IlIPORr
MobilehOlle Park Request for Proposal (in)
May 26, 1992
Page Bumber -2-
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this solicitation must include a provision, mechanism or procedure for
providing the park's occupants the opportunity to own the park through some
form of a cooperative, limited equity cooperative, equity sharing or other
effective ownership arrangement. Any proposed deviation from these standards
should be so stated and justified in the response to this RFP.
The Department's objectives to be accomplished by this RFP are as follows:
1. To select an experienced and financially sound developer to design and
construct a mobilehome park within the City limits.
2. To negotiate the purchase of land to develop a mobilehome park
consistent with the requirements of this RFP.
3. To develop a mobilehome park to add additional low and moderate income
housing the units to the City's housing stock.
4. To afford ownership opportunities for mobilehome park occupants.
5. The dollar amount of this project will be determined by the scope of
services submitted by the successful offeror.
During the discussion of this issue by the Housing Committee on May 26, 1992,
Mayor John Longville (City of Rialto) and Willard Hicks, a member of Ramrod,
discussed with the Committee and staff the experience of the City of Rialto in
developing a resident-owned mobilehome park. Based upon this discussion, the
Committee recommended to the Community Development Commission approval of the
RFP, but that said RFP not be issued for thirty (30) days to allow staff the
opportunity to investigate additional funding sources identified by Mr. Hicks
and to allow the Committee and the Chairman of the Commission the opportunity
to the feasibility of retaining a Project Manager for this project.
RecmNft.-nd.tion
Based upon the foregoing, staff recommends adoption of the form motion.
~OB' becutive Director
Developaent Department
KJH:lag:08llE
COMIIISSIOB MEETIBG AGUIlA
Meet1n& Date: 6/1/1992
AgeDda It_ 1fmlber: ~
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(Date)
SUBJECT: Request For Proposals No. EDA/92-01/0048c
TBB DBVBLOPIIIlIT OF A IIlBILEIIOMI PAK
TO WHOM IT MAY CONCERN:
The Development Department of the Economic Development Agency of the City of
San Bernardino invites your firm to submit a proposal in response to its
request entitled: TBB DBVBLOPIIIlIT OF A IIlBILEIIOMI PAK. The dollar amount
for this project will be determined by the scope of services submitted by the
successful offeror. Any questions regarding the technical aspect and
contractual nature of the proposal are to be directed to:
Attn: Mr. Stafford W. Parker,
Deputy Director
Development Department
City of San Bernardino
201 N. "E" Street, Third Floor
San Bernardino, California 92401
Telephone (714) 384-5081
Enclosed is a request for proposal (RFP) and referenced attachments. This is
a negotiated procurement utilizing the Request for Proposal method. The award
will be the respondent submitting the best responsible proposal satisfying the
City's requirements, rather than the lowest priced proposal.
Ten (10) copies of the proposal are to be submitted in a sealed envelope
bearing the name and address of the respondent and the Reouest for ProDosa1
Number. Please address your proposal to the Development Department, 201 N.
"E" Street, Third Floor, San Bernardino, California 92401. The proposal may
be hand-delivered to the Development Department of the Economic Development
Agency at the same address. The ten copies of the proposal should be
submitted in sufficient time to be received on or before 4 p.m., __
(date) 110 LAD PROPOSALS WILL BE ACliJlrrJ5D. TBB DEPAIcmJ5Jn WILL
lOT CONSIDER IlICOMPLETE PROPOSALS.
Thank you in advance for your interest in the City of San Bernardino.
Sincerely,
UMUrJl J. 1I'RIIIl1l1l110B, Bzecutive Director
Deve1o.-aent Departaent
KJH:SWP:paw:0048c
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ATlAcmmrrS
The Deve10Dment Code, The City of San Bernardino, adopted June 3, 1990.
Section 19.04, Residential Districts, Part I. Mobi1ehome and
Manufactured Housing Design Standards; Part J. Mobi1ehome Park or
Subdivision Design Standards; Part K. Multi-Family Housing
Standards; and
Section 19.24.040, Off-Street Parking Standards, Number of Parking
Spaces Required.
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RFP No. EDA/92-0l/0048c
oage 1 of -6-
CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
DEVELOPMENT DEPARTMENT
RBQUBft POR PROPOSALS
POR
TBB DBVELOPIIDT OF A MOBILBIIOIIB PAn:
I . SCOPl!: OF WOK
A. PurDOse
The Development Department of the City of San Bernardino Economic
Development Agency, hereinafter referred to as the Department,
requests proposals to develop and construct an owner-occupied
mobilehome park. The City of San Bernardino wishes to increase the
mobilehome housing stock for low and moderate income households,
foster park ownership opportunities for its occupants, and assure
that space rents are maintained at an affordable level.
B.
Pro1ect SCODe
The Development Department of the City of San Bernardino is seeking
proposals from a Developer to design and construct a mobi1ehome park
to be used for single-family dwellings. Mobilehomes used in this
park are to be certified under the National Mobile Home Construction
and Safety Standard Act of 1974. Mobilehomes used as single-family
residences must be installed on approved permanent foundation
systems in compliance with City building codes. The mobilehome park
to be developed for single-family residences will not be site
specific, but will need to be consistent with other moderate income
parks in character, amenities, architectural aesthetics, setbacks,
building height, access, off-street parking and minimum square
footage requirements and any other criteria required by applicable
building codes. Park Ownership opportunities should be an integral
element of the marketing and operational strategy for the benefit of
new and long term occupants. Any proposed deviation from these
standards should be so stated and justified in the response to this
RFP.
C.
Barlr"pnnnll
Currently, there are forty-two mobilehome parks in the City of San
Bernardino with approximately 4,200 spaces having a population of
about 10,000 persons. Over 95% of the mobi1ehome park spaces in the
City are occupied. There are approximately 28 mobilehome parks that
offer 2448 spaces for senior citizens and 14 parks that offer 1804
spaces for families. The space rents range from a low of $170 per
month in a few of the smaller parks with no amenities to a high of
$600 with numerous amenities and view lots. The average space rent
is $255 per month. The amenities offered at various mobi1ehome
parks include a clubhouses, spas, swimming pools, bi11ard rooms,
laundry facilities, a lake, and others.
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RFP No. EDA/92-0l/0048c
age 2 of -6-
D. ProDosal Guidelines
Only complete responses to this RFP will be considered. Offerers should
adhere to the following guidelines:
1. Eliaibilitv Criteria
a. Organization
A firm may be a for-profit or non-profit. (Submit Articles of
Incorporation or other proof.) State if entity is a limited
partnership, corporation, etc.
b. Geographic Area
The location of the mobilehome park must be within the City
11mi ts.
2. Proaram Obiectives
The City's objectives are as follows:
1. To select an experienced and financially sound developer to
design and construct a mobilehome park in the City.
2. To negotiate the purchase of land to develop a mobilehome park
consistent with the requirements of this RFP.
3. To develop a mobilehome park to add additional low and moderate
income housing units to the City's housing stock.
4.
To afford park ownership opportunities for mobilehome park
occupants.
II. PKOPO!lAT. IIEOUlKMll51U:S
A. ProDosal Format
This section provides the format for responding to the RFP. All items
require a response. Information should be presented in the same order and
format as specified. If an item is not relevant to the offeror, please
indicate not applicable. The City will not consider incomplete
proposals. A Table of Contents and an Executive Summary are required.
Please number all pages. The information will be used solely by the
Department for purposes of evaluation and will be kept confidential to the
extent allowed by law.
1. Provide the proposer's name, title, mailing address, street address,
and telephone number. Describe the nature of the proposer's
business and length of operation. Specify parent company if the
company is a corporation, partnership, joint venture or other. If a
corporation, specify date incorporated. List other dba's.
2.
List officers, partners, or owner(s) of the proposer entity by name,
title, type of entity, and percent of ownership. Indicate the name
and telephone number of the representative authorized to act on
behalf of the proposer entity.
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RFP No. EDA/92-01/0048c
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3. Specify the capitalization of the proposer entity and clearly detail the
entity's equity funding resource(s) and commitments.
If the entity that is to undertake the development has been specifically
formed for that purpose and represents a subsidiary or joint venture,
specify the guarantee relationships that will exist between it and its
sponsors or participants.
5. For the development entity or, in the case of s specifically formed
company for this project, for each of its guarantors, please provide the
following information:
a) An audited or reviewed financial statement indicating total net
worth and, to the extent that a portion of the net worth is real
estate, the mechanism used for establishing the value of such real
estate such as cost or market and, if market, based on appraisal
judgment. These statements should correspond to the most recent
full calendar or fiscal year.
b) Identify your current banking relationships and the amount of the
available credit line and/or guarantors and participants.
c) Provide the name, address and telephone number for a minimum of four
(4) credit references, preferably one involved in financing projects
of similar scope, for the development entity and/or its guarantors
and participants. .
6. Provide a list of dates and circumstances the offeror's involvement in any
litigation or other disputes that could result in a financial settlement
having a material adverse affect on the ability to execute this project.
7. Provide a list of dates and circumstances of any named individuals in the
proposed project who have ever filed for bankruptcy or had projects that
have been foreclosed or served with a notice of default.
8. Provide resumes of the principals in your firm. Resumes should summarize
the professional experience of each person, including total time with
firm, present responsibilities, and a description of their experience
prior to joining the firm.
Personnel - Provide resumes and job descriptions of all staff assigned to
the project.
9. Describe the offeror's experience in designing and constructing similar
projects, including comparable pUblic/private projects with emphasis on
compliance with mobilehome parkes) criteria, low and moderate income
housing, scale of development, cooperation with public agencies and date
of successful completion.
10. Provide a site plan of the proposed mobilehome park. The site plan should
follow the format approved by the City of San Bernardino Planning and
Building Services Department.
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RFP No. EDA/92-0l/0048c
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B. Soecial Provisions
1. Development Incentives
The Department is willing to consider development incentives,
generally in the form of loan assistance, to accomplish the
objectives of this RFP. The Department's assistance would be
predicated on the necessity to reduce construction costs in order to
achieve affordable low and moderate income housing. In essence, the
Department is willing to provide greater assistance if there are
appropriate recovery mechanisms.
2. Non-refundable Negotiating Fee
The Developer selected from this solicitation will be required to
provide the Agency with a non-refundable negotiating fee of $5,000
prior to commencement of final negotiations. The fee may be used
later to cover project costs for the successful proposer.
3. Letters of Reference
Respondents are requested to provide references from lenders,
joint-venture partners, and other cities, counties, or other public
agencies with whom they have worked.
4.
Environmental Control
The offeror, as contractor, shall take all the necessary precautions
to save the environment from negative impacts. The contractor shall
abide by all local, state and federal environmental regulations.
5.
Contract Incorporation
The contents of the successful proposal will become a part of the
subsequent contractual document. However, prior to contract
execution, the Department reserves the right to negotiate specific
elements of any successful proposal. Failure of respondent to
accept this obligation may result in the cancellation of any award.
6. Acceptance
The Department reserves the right to reject any and all proposals
and to reso1icit for new responses to the RFP' All proposals will
be evaluated as submitted. The Department is under no obligation to
contact an offeror regarding incomplete information or clarification
of proposal elements.
7.
Reports
Once an agreement is executed, the offeror shall submit such
statements, records, data and information pertaining to matters
covered under the agreement at such times and in such forms as
required by the Department. Regular construction management reports
per formats stipulated by the Department shall be submitted to the
Department at intervals as designated in the agreement.
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Contract Payment
RFP No. EDA/92-0l/0048c
jage 5 of -6-
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The contract docUlllent shall be prepared by the Development
Department. Applicable local, state and federal rules and
regulations shall be incorporated or referenced in the contract
boiler plate and as special conditions in the contract work
statement wherever applicable. A negotiated contract amount is
contemplated pursuant to payment terms outlined in the contract.
The offeror shall state hislher willingness to comply with all
applicable rules and regulations of local, state and federal
governing entities. The Proposer must state his/her compliance with
the terms of the Request for Proposal. (Submit attached contract
compliance statement form.)
9.
Release of Proprietary Information
Proprietary information submitted relative to this RFP is for the
exclusive use of the Department. Said materials and information are
subject to disclosure under the provisions of the California Public
Records Act, Government Code Sections 6250 et seq.
C. Reauired Atta"""'!Ilts
l. Contract Compliance Statement Form
2. Organizational Chart!Management Structure
3. Program Performance Schedule
0 4. Staff ResUllles/Job Descriptions
D. RFP r.h.n_e8 .n~ Diseloaure
The Department reserves the right, for any reason, to accept or
reject any or all proposals, to negotiate the terms and
specifications for the project, to modify any part of the RFP, or to
issue a new RFP. The Department aSSUllles no responsibility or
liability for the accuracy of any information set forth in maps,
reports, or other docUlllents/materials provided for the respondant's
use in developing its proposal. Proponent assUllles all liability in
the use of such information in developing its proposal. The
Department assUllles no responsibility or liability for costs incurred
by the proponent in the preparation of a proposal and response to
this RFP.
E. COIIIDetitive Selection/Evaluation Factors
The successful offeror will be selected according to evaluation
factors outlined below. These factors shall be applied to all
eligible, responsive offerors in comparing proposals and selecting
the successful offeror that the best responsive proposal satisfying
the Department's requirements.
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4.
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Organizational structure and management practices.
Qualifications of personnel who will administer the project.
Experience of the organization in providing services or
products described in the Scope of Work.
Cost effectiveness: The budget is adequate and construction
costs are appropriate in relation to the development project
proposed.
6. Innovativeness: The extent to which the project concept is
innovative and responds to the needs stated in this RFP.
7. Organization's affirmative action policy and procedures and
demonstrated business relationships with minority and
female-owned businesses.
IV. PROPOllAT. SUBllISSIOB
Proposals shall be mailed or delivered to the following address:
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Attn: Mr. Stafford W. Parker,
Deputy Director
Development Department
201 North "E" Street
Third Floor
San Bernardino, California 92401
(714) 384-5081
All proposals must be received by 4:00 p.m. on
SWP:paw:0048c
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