HomeMy WebLinkAbout1987-273
RESOLUTION NO.
87--273
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF
AN AGRED,1ENT vJITH CASA RA!~ONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1937-88 (FOOD & MEDICAL PROGRAM).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Casa Ramona,
Inc. relating to financial assistance for fiscal year 1987-1988, a cory of
which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
f'1ayor and Common Council of the City of San Bernardino at a
regular
meeting thereof, held on the 17th
day of .t>_ugu s t
1987, by the following vote, to wit:
AYES: Council ~1embers Reilly, Plores, ~iTaur1s1ey, T\.~inor,
Miller
NAYS:
}Jon el
ABSENT:
Council ]VTemrers Estrada,-': :4-'pope-Tudlam
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The foregoing resolution is hereby approved this
/t -t)-';::~'{J
day of
August
, 1987.
Approved as to form and legal content:
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C}1yjAttorney i>
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A G R E E MEN T
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(Community Service Organization)
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THIS AGREEMENT is entered into effective as of July 1, 1987, at San
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Bernardino, California, between the City of San Bernardino, a municipal
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corporation, referred to as "Cityll, and Casa Ramona, Inc., a nonprofit
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community service organization, referred to as IIService Organizationll.
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City and Service Organization agree as follows:
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1. Recital s:
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(a) Service Organization has requested financial assistance from
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City for the fiscal year 1987-88.
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(b) Service Organization represents that the expenditures
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authorized by this agreement are for a valid municipal public purpose.
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The purpose is to operate and maintain an emergency food and medical program.
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2. Payment. City shall pay to Service Organization the total sum of
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FIVE THOUSAND SEVEN HUNDRED TWENTY-FOUR DOLLARS ($5,724.00), for the term
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this agreement, payable in twelve monthly installments of FOUR HUNDRED
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SEVENTY-SEVEN DOLLARS ($477.00). Monthly payment forthemonth.of.JUly
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shall be payable upon execution of this agreement, and all subsequent
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payments shall be paid on or before the 5th day of each succeeding month.
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3. Term. This agreement shall cover the period from July 1, 1987,
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through June 30, 1988.
4. Use of Funds. The funds paid to Service Organization shall be
used by it solely for the purpose set forth in Paragraph l(b) of this
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agreement and in accordance with the budget submitted to the City. A
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variation in the itemization of costs, as set forth in the proposed budget,
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not to exceed ten percent (10%), shall be allowed, provided the prior
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written approval of the Director of Parks, Recreation and Community Services
of City is obtained. At the end of the term, all unex~ended funds shall be
returned to City by Service Organization.
Exhibit "A"
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5. Accounting. Prior to the final payment under this agreement, and
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2 at such other times as may be requested by the City Administrator or Director
3 of Finance of City, the Service Organization shall submit to the City
4 Administrator, with a copy to the Director of Finance, an accounting of the
5 proposed and actual expenditures of all revenues accruing to the organization
6 for the fiscal year ending June 30, 1988. Financial records shall be
7 maintained by Service Organization in accordance with generally accepted
8 accounting principles, in a manner which permits City to trace the
9 expenditures of the funds. All books and records of Service Organization are
10 to be kept open for inspection at any time during the business day by the
11 City or its officers or agents.
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6. Services Available to Residents. The services of Service
13 Organization shall be made available to residents and inhabitants of the City
14 of San Bernardino. No person shall be denied service because of race,
15 color, creed, age, or sex. Service Organization shall have and comply with
16 Affirmative Action guidelines in its employment practices.
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7. Approval of City of any Charges. City reserves the right to
18 require Service Organization to obtain the prior written approval of City
19 of any charges or fees to be charged by Service Organization, and of any
20 rules and regulation governing the services.
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8. Application for Other Funding. No Service Organization will be
22 funded by the City for more than a total of three years. Service Organization
23 must apply for funds from other sources. Evidence of the application shall be
24 made available to City prior to any consideration for further funds for the
25 next fiscal year. Receipt of any revenue from such other sources during
26 this fiscal year must be reported immediately to the Director of Parks,
27 Recreation and Community Services.
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9. Temporary Withholding. The Director of Parks, Recreation and
2 Community Services, with the concurrence of the Mayor and Common Council,
3 is authorized to temporarily withhold to terminate the payment of funds to
4 Service Organization when the Director determines that any violation of the
5 agreement has occurred. Funds shall be withheld until the violation is
6 corrected to the satisfaction of the Director and Mayor and Common Council.
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10. Hold Harmless. Service Organization agrees to indemnify and save
8 harmless the City and its employees and agents from all liabilities and
9 charges, expenses (including counsel fees), suits or losses, however
10 occurring, or damages arising or growing out of the use or receipt of funds
11 paid under this agreement, and all operations under this agreement. Payments
12 under this agreement are made with the understanding that the City is not
13 involved in the performance of services or other activities of Service
14 Organization. Service Organization and its employees and agents are
15 independent contractors and not employees or agents of City.
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11. Standards. Service Organization agrees to comply with the
17 provisions of "Section 1. Recommendations", of a po~tion of a report entitled
18 "Report of the Special Council Subcommittee for Social Service Funds: dated
19 and adopted on February 18, 1985, and on file in the Office of the City Clerk
20 of City, a copy of which has previously been provided to Service Organization.
21 All references to Human Services Department and/or Director are now referred
22 to as "Parks, Recreation and Community Services Department and/or Directorl'.
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12. Termination. City shall have the right to terminate this agreement
24 and any funding of Service Organization for any reason by mailing a ten day
25 written notice to Service Organization and this agreement shall terminate
26 ten days after the mailing of such notice.
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13. Amendment. This agreement may be amended or modified only by
28 written agreement signed by both parties and failure on the part of either
party to enforce any provision of this agreement shall not be construed as
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1 a waiver of the right to compel enforcement of any provision or provisions.
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14. Assiqnment. This agreement shall not be assigned by Service
3 Organization without the prior written consent of City.
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15. Notices. All notices herein required shall be in writing and
5 delivered in person or sent by certified mail, postage prepaid, addressed
6 as follows:
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City Administrator
City Hall
300 North 11011 Street
San Bernardino, CA 92418
Casa Ramona, Inc.
1524 West 7th Street
San Bernardino, CA 92410
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DATED
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CmOF SA,; BERNARD I tJO/ ~
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ApAved as to
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form and legal content:
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