HomeMy WebLinkAbout1987-252
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RESOLUTION NO. 8T~252
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT AND THE 12 POINT AMENDMENT TO FOOD
3 SERVICE AGREEMENT SUMMER FOOD SERVICE PROGRAM, ATTACHED AS
ATTACHMENT 2 OF THE AGREEMENT, WITH THE SAN BERNARDINO UNIFIED
4 SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES TO
CITY'S SUMMER LUNCH SITES.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an agreement and 12 Point Amendment attached as Attachment 2 of
Agreement, with the San Bernardino Unified School District
relating to the delivery of Type A lunches to City's summer lunch
sites, a copy of which is attached hereto, marked Exhibit "A" and
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incorporated herein by reference as fully as though set forth at
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length.
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of ttie City of San
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Bernardino at a
regnlar
meeting thereof, held
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on the
20th day of
July
, 1987, by the following
vote, to wit:
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AYES:
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NAY S :
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ABSENT:
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6-29-87
Council Members Estrada, R~i:ly Flnrp~
Maud:::, ley . Minor Pop(=>.- T.nc11 rJn1 jVT-i 11 pr
None
None
~#dP~4AA;b
/City Clerk
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The foregoing resolution is hereby approved this ,,;~(.(:r day
July
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5 Approved as to form
and legal content:
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6-29-87
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San Bernardino City Unified School District
FOOD SERVICES AGREEMENT
THIS AGREEMENT made and entered into this 20th Day of May, 1987, by and
between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred
to as "DISTRICT" and the CITY OF SAN BERNARDINO, a municipal corporation of
the State of California, hereinafter referred to as "CITY".
R E C I TAL S:
WHEREAS, CITY desires to have cold lunches provided for minor children who are
taking part in the City Youth Activities Program, and
WHEREAS, DISTRICT has facilities for the preparation of the needed cold
lunches, and DISTRICT is willing to provide such service to CITY,
NOW, THEREFORE, the parties hereto agree as follows:
1. DISTRICT agrees to deliver to CITY said cold lunches each day during
the term of this Agreement, with the exception of Saturdays,
Sundays, and holidays, in a number specified by CITY. Each cold
lunch shall comply with Type "A" requirements set by USDA for
students' nutritional needs, and the contents of the menus shall be
agreed upon mutually.
CITY shall call the preparation DISTRICT kitchen before 1:00 p.m.
of the day preceding the day of the required service indicating
the number of lunches needed. After CITY has placed its initial
order, DISTRICT shall continue preparing the same< number of lunches
unless CITY notifies the preparation kitchen as indicated above.
Lunches shall be packaged on a disposable tray wrapped with clear
plastic-type material.
2. CITY agrees to pay the DISTRICT $1.54.5 for each lunch delivered to
CITY pursuant to this Agreement.
3. The term of this Agreement shall be from July 1, 1987 through
August 28, 1987 inclusive.
4. DISTRICT shall deliver said lunches daily, at a mutually agreed
upon time, to CITY-authorized sites as indicated in Exhibit A,
attached hereto and made a part of this Agreement. Said delivery
to be made by DISTRICT personnel.
5. DISTRICT agrees to furnish all labor and vehicles necessary to
transport said lunches and store said lunches in refrigerators,
as needed, from the preparation point to the authorized CITY
sites.
6. CITY shall provide any and all labor necessary for service of said
lunches at designated sites, and CITY agrees to clean all reusable
DISTRICT equipment and utensils as soon as possible after food
has been served, and prior to its return to the DISTRICT preparation
EXHIBIT A
facility before noon on the day following the day it was delivered
to CITY.
7. CITY shall provide any clerical or accounting services needed for
filing State reports, which may be required to entitle DISTRICT or
CITY to reimbursement from the State.
8. CITY shall bear the sole responsibility for care of all refrigerated
perishable food items after they have been delivered to the sites
until the time of consumption.
9. The amount of milk or food needed for the preparation of said
lunches shall be arranged by the DISTRICT at the time adjustments
for said lunches are made. The CITY shall not participate in the
ordering of food or milk needed to prepare said lunches.
10. DISTRICT shall bill CITY monthly and billing will include all
transactions through the close of business on the last day of the
month. CITY shall promptly pay said bills.
11. CITY agrees to bear the cost of any losses resulting from theft or
improper storage once the food or lunches are delivered to CITY.
CITY further agrees that once the lunches have been delivered to
authorized CITY personnel, CITY assumes the responsibility to
dispose of such and return no food items. CITY shall not be
entitled to any credit for over-ordering of lunch orders.
12. CITY agrees to indemnify and hold harmless DISTRICT for any and all
liability arising out of the performance of this Agreement. Said
indemnification shall include, but not be limited to, any liability
resulting from defective or spoiled food once the food has been
delivered to CITY and any injury to CITY personnel in or about the
premises of DISTRICT. The only exception to this indemnification
agreement is that DISTRICT agrees that it will n~t be indemnified
for injuries to DISTRICT personnel which occur while DISTRICT
personnel are performing pursuant to this Agreement.
13. This Agreement may be cancelled by either party by giving prior
seven (7) days written notice to the other party, and said notices
may be given by United States mail to the addressees listed below.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day
set forth below.
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
~ ;O~~.D.
Assistant Superintendent
Administrative Services
Approved as to Form and
:r.eg.rt Q)ntent~1
,./1;t~ 1 v~
~i~ Attorney
i:,/
Date:
'.20_
20D/2557C
ATTACHMENT 2
12 POINT AMENDMENT TO FOOD SERVICE AGREEMENT
SUMMER FOOD SERVICE PROGRAM
The contract between The City of San Bernardino (Sponsor)
with offices at 547 North Sierra Way, San Bernardino, hereinafter called
"The ~ponsor", and San Bernardino City Unified ~ (Vendor) with offices at
777 N. "F" St., San l:Sernard,no, CA 92410 ~chool Dist,. hereinafter called
"The Vendor", executed by the parties thereto on 6/15/87
1987, is hereby amended to provide the following:
1. The sponsor shall prOVide to the food service management company a
list of State agency approved food service sites, along with the
approved level for the number of meals which may be claimed for
reimbursement for each site and shall notify the food service
management company of all sites which have been approved, cancelled,
or terminated subsequent to the submision of the initial approved site
list and of any changes to the submission of the initial approved site
list and of any changes in the approved level of meal service for a
site. Such notification shall be prOVided within the time limits
mutually agreed upon in the contract;
*2. The food service management company shall maintain such records
(supported by invoices, receipts, or other evidence) as the sponsor
will need to meet its responsibilities under this part and shall
report to the sponsor promptly at the end of each month, at a minimum;
3. The food service management company shall have State or local health
certification for the facility in which it proposes to prepare meals
for use in the Program, and it shall ensure that health and sanitation
requirements are met at all times. In additlon, the food service
management company shall prOVide for meals which it prepares to be
periodically inspected by the local health department or an
independent agency to determine bacteria levels in the meals being
served. These levels shall conform to the standards which are applied
by the local health authority with respect. to the level of bacteria
which may be present in meals served by other food serive
establishments in the locality. Results of the inspections shall be
submitted to the sponsor and to the State agency;
*4. The meals served under the contract shall conform to the cycle menus
and meal quality standards and food specifications approved by the
State agency and upon which the bid was based, if applicable;
*5. The books and records of the food service management company
pertaining to the sponsor's food service operation shall be available
for inspection and audit by representatives of the State agency, the
Department, and the U.S. General Accounting Office at any reasonable
time and place for a period of three (3) years from the date of
receipt of final payment under the contract;
6.2.6
Revised 1987
Amendment to Food Service Agreement
Page 2 of 2
6. The sponsor and the food service management company shall operate in
accordance with current Program regulations.
7. The tood service management company shall be paid by the sponsor tor
all meals delivered in accordance with the contract and this part.
However, neither the Department nor the State agency assumes any
liability for payment ot differences between the number ot meals
delivered/prepared by the tood service management company and the
number of meals served by the sponsor that are eligible tor
reimbursement;
*8. Meals shall be delivered in accordance with a delivery schedule
prescribed in the contract;
*9. Increases and decreases in the number of meals ordered shall be made
by the sponsor, as needed, within a prior notice period mutually
agreed upon;
10. All meals delivered/prepared under the Program shall meet the "Meal
Service Requirements" section of the current Program regulations;
11. In cases of nonperformance or noncompliance on the part ot the food
service management company, the company shall pay the sponsor for any
excess costs the sponsor incurs by obtaining meals from another
source.
in sufficient time to allow the sponsors to prepare and submit the
claim for reimbursement to meet the 60 day submission deadline.
12. The food service management companies shall submit all costs incurred
pertaining to the sponsor's food service operation in sufficient time
to allow the sponsors to prepare and submit the claim for reimbursement
~~o meet the 60 day s~bmission deadline.
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Authorize~ Sponsor Rep,esentative
~...Qt J'~",
Authorized Vendor Repr~tative
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DATE:
)if ~ 'I' / t/';' 0/']
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DATE:
M ,Iii 1 ~ '~,"'jJ~~..~~'7
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* These items may be deleted by Upward Bound and National Youth Sports
Programs which use a college cafeteria setting to provide meals under
the SFSP.
6.2.7
Revised 1987
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SUr~ER LUNCH PROGRAM Sll[~
1. 80ys Cl ub. 1180 lies t 9th St...eet. San Berna rd1 no, CA 92411, 888-6751
2. Colton Housing, 772 Pine Street, Colton, CA 92324, 825-3170
3. Home of Neighborly Service, 839 North Mt. Vernon Avenue, CA 92411. 885-3491
4. little Zion Manor, 2000 Jubilee Court, San Bernardino. CA 92411. 880-1858
S. Ramona Drop-In Center, 1524 West 7th Street. San Bernardino, CA 92411, S89-00lE
6. V.M.C.A. Downtown. 216 West 'th Street, San Bernardino, CA 92401, 885-3268
7. North Fontana Parks & Rec., 6396 Citrus Avenue, Fontana, CA 92335. 823-1231
8. Rancho and Mill Apartments, 2166 Rancho Avenue, Colton. CA 92324, 889-8417
9. San Bernardino Village Green Apts., 2122 W. Chestnut, San Bdno, CA 92410,888-3
10. C.I.D., 8088 Palm lane, San Bernardino, CA 92410,889-9902
11. Delmann Heights, 2969 North Flores Street, San Bernardino, CA 92410, 887-4314
]2. Ruben Campos Center, 1717 West 5th Street, San Bernardino, CA 92411, 888-0397
13. Nicholson Center, 2600 West 2nd Street, San Bernardino, CA 92410, 874-3423
14. Urbita Elementary School, 771 S. "Jli Street, San Bernardino, CA 92410, 383-5006
15. Hernandez Center, 222 North Lugo Avenue, San Bernardino, CA 92408, 884-8613
16. Johnson Hall, 906 ~ilson Street, San Bernardino, CA 92411,884-9886
17. Lytle Creek Center, 380 S. 1l~1f Street, San Bernardino~ CA 92410,885-8446
18. Mill Community Center, 503 E. Central Avenue, San Bernardino, CA 92408, 885-670
19. Riley E1ementary School, 1266 N. UGH Street, San Bernardino, CA 92410, 383-5006
20. Roosevelt Elementary, 1554 N. Garner Street, San Bernardino, CA 92405, 383-5006
21. Waterman Gardens, 403 Alder Street, San Bernardino, CA 92410, 383-5006
22. Rio Vista Elementary, 1451 N. Calif. St., San Bernardino, CA 92405, 383-5006
23. Boys Club of San Bernardino @ MJscoy, 2450 Blake St., S.B., CA 92405, 887-2838
24. Curtis Jr. High School, 1472 E. 6th St., San Bernardino, CA 92410~ 888-2987
25. Highland Pacific Ele~., 3340 Pacific, Highland, CA 92346, 383-5006
26. Phoenix Service Center, 1315 N. uDII St., San Bernardino, CA 92405, 884-6760
27. Provisional Educational Seryices, Inc., 1686 W. 19th St., S.B., CA 92411, 887-7C
28 . Mt. Z; 0 n Mis 5 ion a r y Sa p tis t C h u r C h, 2 1 7 1 L i n co I n fwe n u e, S. B., c,A. 92405 J 887 - 1 4 1 1