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Home My WebLink About2008-148 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~ RESOLUTION NO. 2008-148 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APpLICATION TO THE OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION (OJJDP) AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN MOU WITH COUNTY PROBATION TO PROVIDE EXPANDED G.R.E.AT. TRAINING AT SAN BERNARDINO aTY UNIFIED SCHOOL DISTRICT SCHOOLS. SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify the G.R.E.A.T. Grant application and authorize the Police Department to expend the $312,550 awarded grant funds as outlined in the Grant Expenditure Plan submitted to OJJDP. SECTION 2. The Mayor and Common Council of the City of San Bernardino hereby authorize the City Manager to execute a Memorandum of Understanding (Attachment B) with the County of San Bernardino Probation Department and provide expanded G.R.E.A.T. training at San Bernardino City Unified School District schools. III II I I I I I I I III I I I II I I I I II I III I II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ... RESOLUTION NO. 2008-148 RESOLUfION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO THE OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION (OJJDP) AND AUfHORIZING THE CITY MANAGER TO EXECUfE AN MOU WITH COUNTY PROBATION TO PROVIDE EXPANDED G.R.E.AT. TRAINING AT SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT SCHOOLS. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 5th day of May , 2008, by the following vote, to wit: Council Members Ayes Navs Abstain Absent X X X X X X X ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON McCAMMACK a~ h.. ~ Racnel G. Clark, City Clerk The foregoing resolution is hereby approved this 7 pi day of _ May. , 2008. ~ es F. Penman, City Attorney .OJJDP FY 08 Earmarks Programs t 1 page 1 of2 " /l7/fleJ//YJENr '~ Application OJJDP FY 08 Earmarks Programs 2008-50639-CA-JL Correspondence Switch to ... Application Handbook Applicant Information Overview Verify that the following information filled is correct and fill out any missing information. To save changes, click on the "Save and Continue" button. Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off *Is the applicant delinquent on any . , " Yes (~) No " federal debt '-' *Employer Identification Number 95 - 6000772 (EIN) *Type of Applicant I Municipal ..i...i..... '.................. ...... Type of Applicant (Other): I ... *Organizational Unit . Police Department *Legal Name (Legal Jurisdiction . San Bernardino Police Name) *Vendor Address 1 710 N. Vendor Address 2 I P.O. Box 1559 I San Bernardino ....... *Vendor City Vendor County/Parish i San Bernardino *Vendor State I California . *Vendor ZIP .92401 - .1559 Need help for ZIP+4? ....... Please provide contact information for matters involving this application *Contact Prefix: Mr. i......~I.....~... .......... ........ ............ Contact Prefix (Other): ...................... *Contact First Name: Robert I,.................., Contact Middle Initial: *Contact Last Name: Curtis Contact Suffix: Select a Suffix I Contact Suffix (Other) : ............. ..................... ... *Contact Title: Civilian Manager .. .... ........ ................ ........... .... ... ............... ......... *Contact Address Line 1: 710 N. ........ .... .................. httns:/ /QTants.olD.usdol. 2:ov/2:msextemal/aoolicantInformation.do 4/1 0/2008 OJJDP FY 08 Earmarks Programs .. t page 2 of2 r Contact Address Line 2: P.O. Box 1559 I *Contact City San Bernardino Contact County: San Bernardino *Contact State: California *Contact Zip Code: 92401 ....1 - i 1559 Need help for ZIP+4? *Contact Phone Number: 909 384 115713 Ext: . .... .......... Contact Fax Number: 909 384 115721 *Contact E-mail Address: curtis_ro@sbcity.org [ Save and Continue https:llgrants.ojp.usdoj .gov 1 gmsextemal/applicantInformation.do 4/10/2008 OJJDP FY 08 Earmarks Programs .. ! Application Application Handbook Overview Applicant Information Project Information Budget and Prog ra m Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off OJJDP FY 08 Earmarks Programs 2008-50639-CA-JL Correspondence Switch to ... Project Information *Descriptive Title of Applicant's Project City of San Bernardino GREAT Program * Areas Affected City of San Bernardino Proposed Project *Start Date May *End Date April *Congressional Districts of Project Congressional District 01, CA Congressional District 02, CA Congressional District 03, CA Congressional District 04, CA M *Estimated Funding Federal $ 312550 .00 Applicant $ 0 .00 State $ 0 .00 Local $ 0 .00 Other $ 0 .00 Program Income $ 0 .00 TOTAL $ 312550 .00 [ Save and Continue ] https://grants.ojp.usdoj .gov / gmsextemal/proj ectInformation.do Page 1 of 1 r T I II 4/1 0/2008 1 1 City Of San Bernardino GREAT Narrative PROBLEM STATEMENT The city of San Bernardino is located in San Bernardino County, the fourth most populated county in California, in an area known as the Inland Empire. The County of San Bernardino consists of 24 cities, which have a collective population of 1,886,500. 22.1 % of the under 18 years of age population live in a household below the poverty line. In 2002 this county had a juvenile violent crime arrest rate higher than the U.S. average. In 2006 the San Bernardino County Annual Survey conducted by the Institute of Applied Research and Policy Analysis at California State University, San Bernardino determined that among residents gangs were listed as the worst thing abut living in the county. Moreover, among the 989 respondents, crime and gang activity were the most often mentioned negative factor associated with living in the county. 48% of the respondents were residents from the East Valley region, an area that includes the City of San Bernardino. The City of San Bernardino encompasses 60 square miles, has a population of approximately 204.552. The Morgan Quitno Press, which tracks the safest and most dangerous cities in the United States based upon violent crime rates (murder, forcible rape, robbery and aggravated assault) ranked San Bernardino as the 24th most dangerous city in the U.S., down from 18th and 16th in the previous two years. According to the 2005 California Department of Justice, Bureau of Criminal Information and Analysis Report in 2004, 1, 432 juveniles were arrested in San Bernardino County for variety offenses. Arrest ages varied from under ten years old to age 17: OFFENSE CLASS OFFENSE TYPE MALE FEMALE TOTAL FELONY HOMICIDE 11 1 12 FELONY ROBBERY 236 21 257 FELONY ASSAULT 599 148 747 FELONY WEAPONS 382 34 416 1 2 City Of San Bernardino GREAT Narrative According to the U.S. Census Bureau (2005), 60% of the city's population is over 16 years of age and eligible to work, significantly less than the national average of 66%. Approximately 28.1 % of the population lives below the poverty level compared to the national average of 13.3%. Only 65.3% of people 25 and older have graduated high school. This number is drastically lower than the national average of 84.2% and shows a lack of commitment and achievement on behalf of the city's youth (SB County Children's Network 2005 ReportlUrban Institute of Education Policy). High school dropout rates in San Bernardino have been increasing continuously since 2000 and the city's dropout rate of 17% is much higher than the state average of 13%. (The State of the Region Report 2005) A study conducted by The Seattle Social Development Project showed that juveniles who had low academic achievement were 3.1 times more likely to join a gang. It is clear that poor academic performance and low commitment to school correspond directly to gang membership. The Seattle project concluded that as the number of risk factors increased, an adolescent was more likely to join a gang.l In 2001 the San Bernardino Countywide Gangs and Drugs Task Force (GDTF) sponsored a two-year community assessment of the impact of gangs on county communities. The scope of the assessment included a survey of 470 agencies including law enforcement agencies, community and faith based organizations, all county high schools, and a sample of middle and elementary schools. Supporting information included in the survey results was based upon a review of secondary information: Crime statistics, school district surveys, and input from members of the GDTF executive board. 1 http://depts. washington.edu/ ssdp/ 2 3 City Of San Bernardino GREAT Narrative The GDTF Preliminary Assessment report issued in late 2003 revealed many issues. An approximate annual cost for detaining gang members at the county juvenile detention, county jailor in other county facilities was estimated at $25 million annually. Seventy percent of responding school administrators reported indicators of gang violence on school campuses, and fifty percent acknowledged that gangs increase problems on campus. In fact, more than half of the responding schools requested law enforcement assistance, at some point during the three years preceding the survey, to deal with gang related issues on campus. More than two hundred community-based organizations responded to the GDTF survey, but only five agencies provided intervention or prevention programs specifically for gang members. Current attempts to address the problem of gangs are being undertaken at various levels: County and City government, a countywide multi-agency coalition (GDTF), Probation prevention programs, and a series of suppression efforts. In 2004 the GDTF issued the countywide strategic plan on gangs based upon the results of the previously mentioned two- year long community assessment. The results were issued to the public as part of a comprehensive Preliminary Assessment report, which identified key findings and made recommendations for communities and agencies within the county to address gangs. The most significant recommendation, "Development of a countywide plan addressing community gang violence", resulted in the development of the Countywide Strategic Plan on Gangs, which was unanimously endorsed by members of the GDTF executive board. The plan was issued to the public in April 2005. The strategic plan consists of three components: 1) Plan Development, tracking and evaluation, 2) Gang suppression, and 3) Gang prevention and intervention. Collectively the three components of the plan identify twelve obj ectives for the successful management, 3 4 City Of San Bernardino GREAT Narrative intervention and prevention of gang crime, incidents and results. Moreover, seventy-five suggested strategies to achieve the identified objectives are identified. In response to the community concerns identified as part of the assessment report in May of 2005 the San Bernardino County Board of Supervisors unanimously approved a $4.5 million Gang Initiative authorizing funding, personnel, and equipment for the County Sheriffs Department, Probation, the District Attorney's Office, and the Public Defender's Office to enhance or develop existing gang suppression, intervention, and/or prevention services. The probation department implemented a broad, three-prong, strategy to address gangs. The City's response to the high levels of gang violence is "Operation Phoenix,,2, which provides a data driven and coordinated response to crime and related family and youth issues through the Mayor's office. Operation Phoenix consists of two phases. On June 10, 2006, Mayor Pat Morris officially launched Phase-I, which brought an unprecedented collaboration by leaders in government and the community to create a comprehensive set of interlocking crime suppression, intervention and prevention strategies. On June 29, 2006, Phase- II of Operation Phoenix was launched, The Safe Summer for Youth program, which is a short-term strategy to expand recreational activities for children and youth throughout the city of San Bernardino; and a long-term strategy to build capacity for youth based prevention programs in the city. Impact/outcomes and Evaluation A portion of the funding allocated to probation through the Gang Initiative was used to implement a secondary prevention program, Gang Resistance Education And Training (G.R.E.A.T), using three full-time Probation Officers, who implement elementary and middle 4 5 City Of San Bernardino GREAT Narrative school components within three regions of the county. Subsequently during the 2007/2008 fiscal year the Probation Department was awarded a U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance grant, which funds one additional full-time G.R.E.A.T officer who is dedicated to implementing G.R.E.A.T classes at various elementary and middle schools within the San Bernardino City Unified School District. In summer 2007 the probation Department developed a collaboration with the Boys and Girls Clubs of San Bernardino, Victor Valley, Fontana, and the American Red Cross of San Bernardino, the County of San Bernardino County Public Health Department, the San Bernardino County Sheriffs Department, Mother's Against Drunk Driving, I Love To Cook, as well as various other agencies to provide a G.R.E.A.T summer program for students ages, 11- 14 through out the county. The extensive nature of the Probation Department collaborations permits the department to provide a broad range of services directed at stemming gang crimes, and potential gang involvement. PROJECT PROPOSAL Using the Earmark funding provided through the Office of Juvenile Justice and Delinquency Prevention (OJJDP), the City of San Bernardino will collaborate with the San Bernardino County Probation Department, The San Bernardino City Unified School District, and the San Bernardino City Police Activities League to expand the existing Gang Resistance Education And Training program provided within the City of San Bernardino. Adding one Probation Officer to the existing program will expand the program to initiate a two-year G.R.E.A.T 2 http://www.ci.san-bernardino.ca.us/depts/mayor/ operation --'phoenix/operation --'phoenix _ homepage.asp 5 6 City Of San Bernardino GREAT Narrative program in Operation Phoenix areas. The additional Probation Officer will provide G.R.E.A.T programs in the Operation Phoenix areas. In addition, funding will be allocated to the Police Activities League to work in conjunction with existing Operation Phoenix programs and the G.R.E.A.T Officers to provide the G.R.E.A.T Families and G.R.E.A.T Summer program components. Through this grant award the probation department will provide one Probation Officer to implement the Gang Resistance Education And Training (G.R.E.A.T) program. G.R.E.A.T is an evidence-based, school-based, prevention program that targets elementary and middle school students designed to produce knowledge and attitudinal changes through the use of facilitative teaching, positive behavior rehearsal, cooperative and interactive learning techniques, and extended teacher activities. The program has integrated National Learning English Language Arts Standards and National Health Standards and is based on effective research practices. The elementary component is a nine-week program and the middle school curriculum is a thirteen-week program, and both programs include a graduation program. Aside from the core school-based program components, the program incorporates two other programs: G.R.E.A.T Summer and the G.R.E.A.T Families programs. The Families program is a research-based family-strengthening program consisting of a six-session family curriculum. The Families curriculum uses group interaction, activities, and skills practice to engage parents and children ages, 10-14 to foster positive family functioning. The G.R.E.A.T summer program builds on the school curriculum, and is enhanced by existing partnerships developed by the Probation Department. These pre- existing partnerships include, but are not limited to Mothers Against Drunk Driving, San 6 7 City Of San Bernardino GREAT Narrative Bernardino County Fire Department, the San Bernardino County Sheriff s Department, the San Bernardino County Museum, I Love to Cook, Noah ad Friends, the San Bernardino Feldhym Library, and the Boys & Girls Club of Victor Valley. The expanded program will also incorporate existing Operation Phoenix programs, as applicable, to provide services. The primary objective of the G.R.E.A.T program will be to focus on the students in 4th through 8th grades who are at risk because they reside in the problem areas in the target areas in the City of San Bernardino. The secondary objective is to limit the number of risk factors present related to delinquency, gang membership, violence and criminal activity while increasing protective factors and developing positive relationships with law enforcement. This project will focus the prevention level at the school sites, through the implementation of the Gang Resistance Education and Training (G.R.E.A.T.) program within the middle schools and elementary schools. The basis of the school prevention/intervention program will be the Gang Resistance Education And Training (G.R.E.A.T) program, which will revolve around the effective identification of those schools within the district that are located in high crime areas, that have a correlation of increased gang recruiting, activity, attendance and disciplinary problems within the schools located in that area. G.R.E.A.T will be implemented in identified elementary and middle school sites within the City of San Bernardino Operation Phoenix areas. The school-based programs (elementary and middle schools) will target 4th thru 8th grade student populations. A five member G.R.E.A.T steering committee is in place within the San Bernardino City Unified School District (SBCUSD) and consists SBCUSD School Police Chief Gary Underwood, Supervising Probation Officer Kimberly Epps, GREAT Probation Officer 7 8 City Of San Bernardino GREAT Narrative Denice Curtis, SBCUSD Gang Intervention Specialist Walt Snyder, and rotating school principals and counselors. The existing steering committee model will be used for the expanded Operation Phoenix area G.R.EA.T programs and will consist of School Police designee, school representatives from the target area, and a representative from the City of San Bernardino Police Department. The steering committee is responsible for identifying "high need" schools sites within the city, which will be targeted for G.R.E.A.T services. The steering committee will select school sites that are located in Operation Phoenix areas identified as high intensity gang activity zones. An emphasis will be placed on identifying school "groups" to receive the services. School groups will consist of all middle school/junior high school and elementary schools located in the city as well as those elementary schools that feed into the middle schools. This will insure that over a period of several years, a majority of the students will benefit from all four of the G.R.E.A.T. components. The G.R.E.A.T Summer program, a primary collaboration between the San Bernardino Boys & Girls Club, and Operation Phoenix will target youth ages 9-15 years. Participants will be separated into age appropriate groups. The program will include the summer curriculum and supplemental activities that make an application to the lessons presented. This will include in-kind providers, the aforementioned identified existing partner (paragraph 2, page 15). Classroom space for the families and summer programs will be provided through a grant match from the Boys & Girls Club and Operation Phoenix. A secondary prevention/intervention component of GREAT will target families, who have students participating in, or who have completed the core elementary and middle school programs. The primary focus will be identifying the families of those students who have been 8 9 City Of San Bernardino GREAT Narrative or will be identified through school site evaluations and observations as being at greater risk of becoming delinquent. A series of causal factors will be considered: Truancy, behavior problems, peer conflicts, low self-esteem, and poor parent control issues, prior experiences with violent loss of loved ones, fighting, etc. Moreover, Children involved in the G.R.E.A.T. program and their families who come from generational gang backgrounds and those assessed, as "high-risk" for future gang involvement will be engaged in the G.R.E.A.T Families program. A wide range of services will be available, through an already established collaboration of county, city and community-based organizations, including individual, family and/or group therapy. The basis of this program will be the G.R.E.A.T Families component. In this way issues such as family communications, supportive assistance (employment training and referral, parenting, developing family systems, etc.), anger management and family relationships will be addressed. PROGRAM OBJECTIVES: G.R.E.A.T . To provide the core G.R.E.A.T program services to a minimum of 600 elementary school students each year of the grant . To provide the core G.R.E.A.T program services to a minimum of 600 middle school students each year of the grant . To provide the G.R.E.A.T Families program to a minimum of 60 families each year of the grant . To provide G.R.E.A.T Summer program to a minimum of 120 youth each year of the grant 9 10 City Of San Bernardino GREAT Narrative . To provide an evidence-based gang prevention core program to elementary and middle school students, which consist of school site, classroom activities. . To provide family strengthening services to the identified at-risk families of students, who participate in the core school-based G.R.E.A.T program through the G.R.E.A.T families program . To provide a G.R.E.A.T Summer Program to students from various schools, who completed the core G.R.E.A.T program and to members of the San Bernardino Boys & Girls Club. PROGRAM ACTIVITIES: G.R.E.A.T Program . Provide the nine week G.R.E.A.T. program to elementary schools located in the target area . Provide the nIne week G.R.E.A.T. program to elementary schools located In neighboring areas that are "feeder schools" to the target area middle schools . Provide G.R.E.A.T Families Program to the families of core program students . Provide G.R.E.A.T Summer Program services to students, who completed the core G.R.E.A.T program and members of the San Bernardino Boys & Girls Club. PROGRAM EV ALUATIONS/MEASURES G.R.E.A.T Program The effectiveness and outcomes of the G.R.E.A.T programs will be measured and evaluated through a series of quantitative and qualitative measures. Students participating in the core school-based program will be measured administering pre and post-completion surveys to student. Surveys will initially measure perceptions of gang members, community responsibility, and violence. The post survey is used to determine changes or improved 10 11 City Of San Bernardino GREAT Narrative perceptions of the same. Teachers at the end of each class senes complete instructor evaluations that will measure the quality of presentations, instructor preparation and ability to engage students, and program barriers or improvement needs. Participants in the G.R.E.A.T Families and summer programs will complete a series of surveys, questionnaires, and comment cars, which will be used to develop a report for qualitative perceptions of the program and effectiveness. MANAGEMENT/ORGANIZATIONAL CAPACITY The City of San Bernardino will be providing the administrative and fiscal oversight for this the sub-grantee participating in this grant program and will designate appropriate management level personnel as the specific fiscal grant coordinator. San Bernardino City has the organizational capacity to coordinate and mange this grant. The San Bernardino County Probation Department will act as a sub-grantee participating in this grant program. The department has over 400 sworn Probation Officers. These officers administer programs and provide supervision for approximately 3,000 juvenile offenders and 11,000 adult offenders throughout the county. As part of the countywide Gang Initiative funded by the County of San Bernardino Board of Supervisors Probation developed and implemented a 17 member gang unit, which consists of two divisions: Suppression and Intervention/Prevention services. The model developed and implemented by the department is a comprehensive tri-Ievel approach addressing intervention, prevention, and suppression. The Gang Resistance Education And Training program (G.R.E.A.T was implemented by probation throughout the county in late 2005 with three full-time officers. In September 2006 the Probation Department expanded the G.R.E.A.T program with a grant award from the 11 12 City Of San Bernardino GREAT Narrative Bureau of Justice Assistance, which funds two additional full-time Probation Officers. Since the inception of the program G.R.E.A. T services have been provided in more that thirty school sites countywide, graduating more than 5, 000 students collectively from the elementary and middle school programs. The department has also successfully implemented two additional components of this program: G.R.E.A.T Families and the summer program. More than 150 participants have completed the summer program and more than seventy families have benefited from the Families Program. Probation will assign personnel to implement the G.R.E.A.T programs. The designated GREAT officer will provide the identified probation program services and maintain and report evaluation and measures information. The GREAT officer will provide services at elementary and middle school sites located in the target area and at elementary "feeder schools" that have students that will attend middle schools in the target area. The officer will establish participation agreements with participating schools, plan and scheduled G.R.E.A.T components, plan post-completion graduations, and collect pre and post completion surveys. Although the officer will be involved in this program, they will continue to work under the supervision of a Supervising Probation Officer (SPO). The SPO will be responsible for gathering completed program surveys, pre and post, for processing. The SPO will develop statistical reports that provide information on the number of sites served, students completing the program, and outcome measures. Additional information will include the results of post- completion instructor evaluations completed by classroom teachers at each site. Kimberly Epps, a Supervising Probation Officer, will provide direct supervision of the Probation Officer supported by this grant, , and Clerical support staff leveraged as a match 12 13 City Of San Bernardino GREAT Narrative through probation funding to support the program. Ms. Epps has 17 years experience with probation, including five years as a Senior Probation Officer. His experience as a Probation Officer includes assignments to both adult and juvenile divisions, investigations and field positions. The proposed Probation Officer for this position will meet the qualifications of a Probation Officer as identified in the attached job description. The officer will complete the required two-week training program prior to the implementation of the program. Over the past ten years, the San Bernardino County Probation Department has received in excess of $15 million in Federal and State grants and has successfully administered those grants with no material deficiencies reported by the granting agencies. The granting agencies for these awards include the Department of Justice, California Office of Criminal Justice Planning, the Bureau of Justice Assistance, and the California Board of Corrections. 13 ~ +-' -- () co en E co '- 0) o '- C- O) c: CO (9 l- e::( W c:: (9 +-' c: CO '- (9 ~ CO c: o ~ (]) '- u en -- o en o ......... CO o o C\I 'ii - o .... N ... 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OJJD~ FY 08 Earmarks Programs Page 1 of2 Application Application Handbook Overview Applicant Information Proiect Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off OJJDP FY 08 Earmarks Programs 2008-50639-CA-JL Correspondence Switch to ... Assurances and Certifications To the best of my knowledge and belief, all data in this applicationfpreapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: 1. Assu ra nces 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. * Prefix: Mayor i~ . Prefix (Other): *First Name: Patrick Middle Initial: J I'. *Last Name: Morris Suffix Suffix: ii~. ........ Suffix (Other): .............................. ........ ................................................... *Title: I. Mayor * Address Line 1: 300 North D Street I Address Line 2: I *City: San Bernardino . County: San Bernardino * State: California .........~~.......... . ............. *Zip Code: 92401 . . https://grants.ojp.usdoj .gov/ gmsextemal/ applicationAssurance.do 4/1 0/2008 .. OJJD~ FY 08 Earmarks Programs Page 2 of2 Fax: 909 - 384 - 5133 '" ,"" ," 909 .1384 5067 morris_pa@sbcity.org Ext : * Phone: *E-mail: ~ I have examined the information provided here regarding the signing authority and certify it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate authority of official, to provide the information requested throughout this application system on behalf of this jurisdiction. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on-site for immediate review. [ Save and Continue] https://grants.oip.usdoi .gov / gmsextemalJ applicationAssurance.do 4/10/2008 OJJDP FY 08 Earmarks Programs .. . Page 1 ~f2 Application OJJDP FY 08 Earmarks Programs 2008-50639-CA-JL Correspondence Switch to ... Review SF-424 Print a Copy Application Handbook Overview Applicant Information Project Information Budget and Program Attachments Assu ra nces and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE March 13, 2008 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non-Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit San Bernardino Police Department Police Department Address Name and telephone number of the person to be 710 N. contacted on matters P.O. Box 1559 involving this application San Bernardino, California 92401-1559 Curtis, Robert (909) 384-5713 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 95-6000772 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Office of Juvenile Justice and Delinquency Prevention 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.541 CFDA Developing, Testing and Demonstrating City of San Bernardino GREAT TITLE: Promising New Programs Program 12. AREAS AFFECTED BY PROJECT City of San Bernardino 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: May 01, 2008 DISTRICTS OF End Date: April 30, 2010 a. Applicant b. Project CA41 CA43 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $312,550 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER Applicant $0 12372 PROCESS? https://grants.ojp.usdoj .gov / gmsextemal/applicationReview .do 4/10/2008 . OJJD!? FY 08 Earmarks Programs Page 2 of2 State $0 Program has not been Local $0 selected by state for review Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $312,550 N 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. [ Continue] https://grants.Olp.usdol .gov / gmsextemal/ applicationReview .do 4/10/2008 .., Attachment "B" MEMORANDUM OF UNDERSTANDING between Probation Department (Department) and City of San Bernardino (City) for G.R.E.A.T. City Expansion Program 2008 May 1, 2008 WHEREAS, The Department desires to enter into an agreement with the City in order to expand the Gang Resistance Education and Training (G.R.E.A.T.); and WHEREAS, The City has been allocated funds by the Office of Juvenile Justice Delinquency Prevention; and WHEREAS, The City finds the Department qualified to provide the G.R.E.A.T. curriculum and program services; and WHEREAS, The City desires that such services be provided by the Department and the Department agrees to perform these services as set forth below; NuW THEREFORE, The Department and the City mutually agree to the following terms and conditions: Page 1 of 7 & TABLE OF CONTENTS I. DE FIN I TI ON S .............................................................................................................................. . .. . ...3 II. TH E DEP ARTM ENT SE RVICE RESPONSI BI LITIES ............ .......... ...................................................3 III. TH E DEP ARTM ENT G EN ERAL RESPONSI81 LITIES ....... ........ ........................ ............. .............. .....3 IV. TH E CITY RESPONSI 81 LITI ES.................................. ........... ...... ................................................. ......4 V. M UTU AL RESPON SI 81 LITI ES..... ... .. .. . . .. . . .. .. . ... ... .. . ... .. . .. . .. .... .. . ..... ... ... . .... . . .. . .. . ... .. . .. ... . .. ...4 VI. FI SCAL P R OVI S ION S........................................................................................................................ 5 VII. RIGHT TO MONITOR AND AUDIT ..................................................................................... .....................5 VIII. TERM .......................................................................................................................................................6 IX. EARLY TE RM I NATION ......................................................................................... ..................................6 X. GEN ERAL PROViSiONS............................................. ............................ ............................................. ...6 XI. CONCLUSION ......................................................................................................................................... 6 *ATTACHMENT A - PROGRAM BUDGET Page 2 of7 . I. DEFINITIONS A. OJJDP: Office of Juvenile Justice Delinquency Program within the Federal Department of Justice B. DOJ: United States Department of Justice C. The City: The City of San Bernardino The Department: The County of San Bernardino Probation Department D. G.R.E.A.T.: Gang Resistance Education and Training program E. City Director: San Bernardino City II. THE DEPARTMENT SERVICE RESPONSIBiliTIES A. The Department will collaborate with the San Bernardino City Unified School District and the San Bernardino City Police Activities League to expand the existing G.R.E.A.T. program. B. The Department will provide G.R.E.A.T. programs in the Operation Phoenix areas with one Probation Officer. III. THE DEPARTMENT GENERAL RESPONSIBiliTIES A. Without the prior written 'consent of the City, this MOU is not assignable by the Department either in whole or in part. B. The Department agrees not to enter into any subcontracting agreements for work contemplated under the MOU without first obtaining written approval from the City Manager. Any subcontractor shall be subject to the same provisions as the Department in addition to all contract provisions as required by County. The Department shall be fully responsible for the performance of any subcontractor. C. The Department will maintain records and books pertaining to the delivery of services under this MOU and demonstrate accountability for MOU performance. Said records shall be kept and maintained within the Department. Designated administrative support staff for the City shall have the right, upon reasonable notice and at reasonable hours of business, to examine and inspect such records and books. D. The Department shall adhere to mutually developed grievance procedures with regard to participants' satisfaction. The Department shall provide a system, approved by the City, through which recipients of service will have the opportunity to express and have considered their views and complaints regarding the delivery of services. E. The Department shall protect from unauthorized use or disclosure, the names and other identifying information concerning persons receiving services pursuant to this Contract, except for statistical information not identifying any participant. The Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may be required by law. This provision will remain in force after the termination of the Contract. Page 3 of7 l_ )0 F. The Department shall ensure that all known or suspected instances of child abuse or neglect are reported to the appropriate law enforcement agency or to the appropriate Child Protective Services agency. These include: 1. Assurance that all employees, agents, consultants or volunteers who perform services under this Agreement and are mandated by Penal Code Sections 11164 et seq. to report child abuse or neglect, sign a statement, upon the commencement of their employment, acknowledging their reporting requirements and their compliance with them. 2. Development and implementation of procedures for employees, agents, consultants, or volunteers who are not subject to the mandatory reporting laws for child abuse to report any observed or suspected incidents of child abuse to a mandated reporting party, within the program, who will ensure that the incident is reported to the appropriate agency. 3. Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections 11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that such persons have received training in the law within thirty (30) days of employment/volunteer activity. IV. THE CITY RESPONSIBILITIES A. The City will reimburse the Department for salary, benefits, and supplies as indicated in the attached approved budget. B. The City will support the Probation Officer with necessary information regarding this program. C. The City will provide facility space for the Probation Officer as is needed to fulfill the requirements of this program model. D. The City will meet regularly with the Department to report ongoing status of program. E. The City will be responsible for completing performance outcome reporting to the funding agency as required. V. MUTUAL RESPONSIBILITIES A. The City and the Department agree they will establish mutually satisfactory methods for the exchange of such information as may be necessary in order that each party may perform its duties and functions under this agreement and appropriate procedures to ensure all information is safeguarded from improper disclosure in accordance with applicable State and Federal laws and regulations. B. The City and the Department agree they will establish mutually satisfactory methods for problem resolution at the lowest possible level as the optimum, with a procedure to mobilize problem resolution up through the City and the Department's mutual chain of command, as deemed necessary. C. The City and the Department agree to develop and implement procedures and forms necessary to administer and document program referral, participation, compliance and effectiveness. D. The City and the Department agree to develop procedures for resolving grievances including the specific steps a participant must follow and the time limits for resolution. Page 4 of7 . VI. FISCAL PROVISIONS A. The maximum amount of reimbursement or payment under this MOU shall not exceed $270,000 and shall be subject to the availability of grant funds to the City. The consideration to be paid to the Department, as provided herein, shall be full payment for all Department services and expenses incurred in the performance hereof, including travel and per diem. B. Cost reimbursement will be based on the approved budget. (Attachment) C. The Department will submit invoices to the City on a regular basis. E. Reimbursement or payment for services provided shall occur on a monthly basis for approved expenses incurred. The Department shall submit a claim for payment for the reporting month, in a format acceptable to the City. Monthly claims will be sent to: City of San Bernardino Police Department Attn: Financial Unit Frank Gonzales F. The Police Department Financial Unit will approve (as appropriate) the claim for payment processing. Payment shall be limited to approved budget expenses and other conditions that may apply. H. A payment shall be processed by the City no later than thirty (30) calendar days after receipt of a claim for reimbursement from the Department. G. Costs for services under the terms of this MOU will be incurred during the contract period except as approved by the City. The Department will not use current year funds to pay prior or future year obligations. H. Funds made available under this MOU shall not supplant any federal, state or any governmental funds intended for services of the same nature as this MOU. VII. RIGHT TO MONITOR AND AUDIT A. The administrative support staff for the City or any subdivision or appointee thereof, and the U. S. Department of Justice, or any subdivision or appointee thereof, shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have the absolute right to monitor the performance of the Department in the delivery of services provided under this MOU. Full cooperation shall be given by the Department in any auditing or monitoring conducted. B. The Department shall cooperate with the City in the implementation, monitoring and evaluation of this MOU and comply with any and all reporting requirements established by this MOU. C. All records pertaining to service delivery and all fiscal, statistical and management books and records shall be available for examination and audit by administrative support staff for the City and Federal representatives for a period of three years after final payment under the MOU or until all pending City, and Federal audits are completed, whichever is later. Records of the Department that do not pertain to the services under this MOU shall not be subject to review or audit unless provided in this or another Page 5 of7 /I .... .. . Contract. Technical program data shall be retained locally and made available upon the City's reasonable advance written notice or turned over to the City. VIII. TERM This Memorandum of Understanding (MOU) is effective as of May 1, 2008 and expires April 30, 2010, but may be terminated earlier in accordance with provisions of Section IX of this MOU. IX. EARLY TERMINATION A. This MOU may be terminated without cause upon thirty (30) days written notice by either party. The City Manager is authorized to exercise the City's rights with respect to any termination of this MOU. The Chief of Probation, or his/her appointed designee, has authority to terminate this MOU on behalf of the Department. B. The Department will be reimbursed for costs and uncancelable obligations incurred prior to the date of termination. C. If, during the term of this MOU, Federal funds appropriated for the purposes of this MOU are reduced or eliminated, the City may immediately terminate this MOU upon written notice to the Department. X. GENERAL PROVISIONS A. No waiver of any of the provisions of the MOU documents shall be effective unless it is made in a writing which refers to provisions so waived and which is executed by the Parties. No course of dealing and no delay or failure of a Party in exercising any right under any MOU document shall affect any future exercise of that right or any exercise of any other right. A Party shall not be precluded from exercising a right by its having partially exercised that right or its having previously abandoned or discontinued steps to enforce that right. B. Any alterations, variations, modifications, or waivers of provisions of the MOU, unless specifically allowed in the MOU, shall be valid only when they have been reduced to writing, duly signed and approved by the Authorized Representatives of both parties as an amendment to this MOU. No oral understanding or agreement not incorporated herein shall be binding on any of the Parties hereto. C. The Probation Department is self-insured under the laws of the State of California, and all Department employees performing services covered under this agreement are County employees. D. OJJDP discourages the purchase of equipment with funds received under this contract. All equipment, materials, supplies or property of any kind (including publications and copyrights, etc.) which have a single unit cost of five hundred dollars ($5000) or more, including tax, purchased with funds received under the terms of this contract and not fully consumed in one (1) year shall be the property of OJJDP and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by the City upon contract termination. X CONCLUSION A. This MOU, consisting of 7 pages and 1 Attachment, is the full and complete document describing services to be rendered by the Department to the City including all covenants, conditions and benefits. Page 6 of7 . v. .... .. B. The signatures of the Parties affixed to this MOU affirm that they are duly authorized to commit and bind their respective departments to the terms and conditions set forth in this document. CITY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO San Bernardino, CA PROBA TION DEPARTMENT ~FFICER Address: 175 W. Fifth Street / ~a1 Bernardino, CA 92415-0460 Date: ~ - - (} Y Name:~ Title: Address: Date: APPROVED AS TO LEGAL FORM: (ld~ Name: Carol A. Greene Title: Deputy County Counsel Address: 385 N. Arrowhead Ave. San Bernardino, CA Date: Page 7 of7