HomeMy WebLinkAbout2008-142
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RESOLUTION NO. 2008-142
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A SERVICES AGREEMENT AND ISSUANCE OF A PURCHASE
ORDER TO IMPLEMENT PHASE I OF A REPLACEMENT NETWORK VIDEO
RECORDING SYSTEM FROM HCI, INC., OF NORCO, CALIFORNIA.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council approve an exemption to the
competitive bid process, pursuant to San Bernardino Municipal Code Section 3.04.010.B.3
(purchases approved by the Mayor and Common Council), for the vendor HCI, Inc., of Nor co,
California, to implement Phase I of a replacement network video recording system at the
')
central police facility, 710 N. "D" Street.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a Purchase Order to HCI, Inc., not to exceed $152,499.00 to implement Phase
I of a replacement network video recording system at the central police facility as outlined in
HCI, Inc.'s quote dated April 11, 2008. The Purchase Order shall read, "Phase I -
Replacement Network Video Recording System. Not to exceed $152,499.00".
SECTION 3. The City Manager is hereby authorized to execute on behalf of the City
the Services Agreement between the City of San Bernardino and HCI, Inc., a copy of which is
attached hereto, marked as Exhibit A, and incorporated herein by this reference.
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2008-142
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A SERVICES AGREEMENT AND ISSUANCE OF A PURCHASE
ORDER TO IMPLEMENT PHASE I OF A REPLACEMENT NETWORK VIDEO
RECORDING SYSTEM FROM HCI, INC., OF NORCO, CALIFORNIA.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at aj oint regular meeting thereof, held
on the 5 th day of May
, 2008, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
x
BAXTER
x
BRINKER
x
DERRY
x
KELLEY
x
x
JOHNSON
MCCAMMACK
x
The foregoing resolution is hereby approved this
~h.~
Rachel G. Clark, City Clerk
717/ day of May , 2008.
~~
Patr' k J. ~!10rris, Mayor
City of San Bernardino
Approved as to
Form:
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2008-142
"EXHIBIT A"
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 5th day of May 2008,
by and between HCI, Inc. - Security Integration Division ("VENDOR") and the
City of San Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, THE Mayor and Common Council has determined that it is
advantageous and in the best interest of the CITY to hire VENDOR to install a
Network Video Recording System for the Police Department; and
WHEREAS, the Project is exempt from the purchasing requirements of
Chapter 3.04 of the San Bernardino Municipal Code pursuant to Section 3.04.010
B.3 of said Code which authorizes the CITY to acquire the services of VENDOR
without complying with the bidding and other acquisition requirements of Chapter
3.04.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the services
of VENDOR to provide those services as set forth in Exhibit "A", attached hereto,
and incorporated herein by this reference.
2. COMPENSATION AND EXPENSES.
a. Over the term of this Agreement, VENDOR shall be paid for such
services an amount in'accordance with Proposal dated February 21, 2008
and Offerer's Proposal and Statement.
2008-142
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b. VENDOR shall provide monthly progress billing with a monthly invoice in arrears
and shall be provided payment within thirty (30) days therefrom. CITY retains the
right to challenge all or any part of an invoice.
3. TERM.
The initial term of this Agreement shall be one (1) year from the date.first shown above
and is subject to termination by either party upon thirty (30) days written notice to the other.
There may be two (2) one-year extensions.
4. INDEMNITY.
CITY agrees to indemnify and hold harmless VENDOR, its officers, agents, employees
and volunteers from any and all claims, actions, losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents,
employees and volupteers from any and all claim, actions, losses, damages and/or liability
resulting from CITY's negligent acts or omissions arising from the CITY's performance of its
obligations under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the Agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of its
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comparative fault.
S. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general, and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law, except as permitted pursuant to Section
12940 of the California Government Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other paYroll deductions for VENDOR and its officers, agents, and
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2008-142
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employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
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BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses, or shall obtain and maintain, a business
registration certificate pursuant to Title 5, Chapter 5.04 of the San Bernardino Municipal Code,
and any other license, permits, qualifications, insurance and approval of whatever nature that
are legally required of VENDOR to practice its business or profession.
9.
NOTICES.
12 Any notices to be given pursuant to this Agreement shall be deposited with the United
13 States Postal Service, postage prepaid and addressed as follows:
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. TO THE CITY:
City Manager
300 North "D" Street
City of San Bernardino, CA 92418
Telephone: (909) 384-5242
TO THE VENDOR:
HCI Inc.
3166 Horseless Carriage Drive
P.O. Box 638
Norco, CA 92860
Telephone: (951) 520-4200
Fax: (951) 520-4303
10. ATTORNEYS' FEES.
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
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office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law asSIgn, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
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15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
prOVISIons.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
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2008-142
17. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below. ,~
Dated: , 2008
Dated ~~ 7 ,2008
Approved as to Form:
l
Its:
By:
7
EXHIBIT "A"
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CONTRACTOR'S LICENSE: 378587
SECURITY INTEGRATION DIVISION
April 11, 2008
Michael Eckley
San Bernardino Police Department
300 North "D" Street, 4th Floor
San Bernardino, CA 92418-0001
Re: Network Video Recording System
Proposal #0221SBPDOl
Michael:
Below is HCI, Inc. - Security Integration Division's proposal for the installation of the new network video
recording system at your location in San Bernardino, California.
HCI will provide all equipment listed on the following page. A formal presentation portfolio can be
provided upon request.
If I can answer any questions or provide additional information, please call me at (951) 520-4219 or by cell
at (909) 997-3605.
Sincerely,
Rusty Roseberry
Senior Account Executive
3166 Horseless Carriage Drive · P.O. Box 638 · Noreo, California 92860 · (951) 520-4200 · Fax (951) 520-4303
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4/16/2008
San Bernardino Police Department
Proposal # 0221SBPDOl
Page 2 of 5
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Phase I - Jail System
~ Furnish/Install (1) Genetec OmniCast Pro 4.1 Enterprise Network Video Recording Software on customer provided
server/storage solution.
~ Furnish/Install (4) Genetec OmniCast Pro Client Software on customer provided workstation.
~ Furnish/Install (2) Axis Video Server Rack with (17) Axis 241 Q Four-Port Video Encoder within customer provided
equipment rack. Terminate camera cabling to video encoders.
~ Furnish/Install (65) Bosch FlexiDome-XF 540 TVL Color Camera with 3-9.5mm Varifocal Lens and Genetec OmniCast
Camera licenses at following locations.
. J ail Entry - 2 Cameras
. POD Hallway - 3 Cameras
. Visiting Room A - 2 Cameras
. Visiting Room B-2 Cameras
. Lunch Room
. POD - 4 Cameras
. Juvenile Hallway - 2 Cameras
. Jail Cells - 6 Cameras
. Female Hallway - 2 Cameras
. Detox Cells - 4 Cameras
. Intake Hallway - 2 Cameras
. Booking Counter with Audio
. Male Hallway - 2 Cameras
. Inmate Worker Hallway - 4 Cameras
. Laundry - 2 Cameras
. Release Sallyport - 2 Cameras
. Release Sallyport Exterior 2 - Cameras
. Inmate Dayroom - 3 Cameras
. Dayroom Cells - 4 Cameras
. Sallyport Hallway - 2 Cameras with Audio
. Pre-booking Room - 2 Cameras
. B.A. Room - 2 Cameras
. B.A. Restroom
. Sallyport - 8 Cameras
~ Furnish/Install (6) Altronix 16 Camera Power Supply for new camera locations.
>- Furnish/Install (1) Bosch 300 Series 26x Day/Night PTZ on Parking Lot Light Poles with Trango Falcon Plus
Video/Data Wireless Transmitter Package and Genetec OmniCast Camera licenses.
3166 Horseless Carriage Drive. P.O. Box 638 . Norco, California 92860 · (951) 520-4200 · Fax (951) 520-4303
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4/16/2008
San Bernardino Police Department
Proposal # 0221 SBPDO 1
Page 3 of 5
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~ Furnish/Install (4) Bosch Unity Package Day/Night 540 TVL Cameras with 7.5-50mm Varifocal Lens and Genetec
OmniCast Camera licenses at following locations.
. Gate Entry - 2 Cameras
. Front Exterior Entrance - 2 Cameras
~ Furnish/Install (1) Bosch 300 Series 26x Day/Night PTZ with Genetec OmniCast Camera licenses on Rooftop Comer.
Existing video cabling to be re-used.
Installation Cost:
$ 152,499.00 sales tax included
Phase II
~ Furnish/Install (1) Axis Video Server Rack with (10) Axis 241Q Four-Port Video Encoder within customer provided
equipment rack. Terminate camera cabling to video encoders.
~ Furnish/Install (32) Bosch FlexiDome-XF 540 TVL Color Camera with 3-9.5mm Varifocal Lens and Genetec OmniCast
Camera licenses at following locations.
. Staff Entry
. Elevator/Electrical Room Coverage
. Staff Hallway - 2 Cameras
. Evidence Storage - 3 Cameras
. Public Property Entrance
. Public Safety Property Release - 2 Cameras
. Staff Jail Entrance
. Lobby - 8 Cameras
. Traffic Counter - 2 Cameras
. Records Counter - 2 Cameras
. Stairwell- 2 Cameras
. Upstairs Lobby - 4 Cameras
. Detective Lobby - 2 Cameras
. Communications Entry
~ Furnish/Install (3) Bosch 300 Series 26x Day/Night PTZ with Genetec OmniCast Camera licenses on Rooftop Comer.
Existing video cabling to be re-used.
~ Furnish/Install (2) Altronix 16 Camera Power Supply for new camera locations.
Installation Cost:
$ 90,12500 sales tax included
3166 Horseless Carriage Drive. P.O. Box 638 · Norco, California 92860. (951) 520-4200 · Fax (951) 520-4303
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4/16/2008
San Bernardino Police Department
Proposal # 0221 SBPDO 1
Page 4 of 5
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Phase II - Optional Wireless PTZ
~ Furnish/Install (1) Axis 241 Q Four-Port Video Encoder within customer provided equipment rack. Terminate camera
cabling to video encoders.
~ Furnish/Install (4) Bosch 300 Series 26x Day/Night PTZ on Parking Lot Light Poles with Trango Falcon Plus
Video/Data Wireless Transmitter Package and Genetec OmniCast Camera licenses.
Installation Cost:
$ 46,299.00 sales tax included
Phase III
~ Furnish/Install (1) Axis Video Server Rack with (2) Axis 241 Q Four-Port Video Encoder within customer provided
equipment rack. Terminate camera cabling to video encoders.
~ Furnish/Install (5) Bosch FlexiDome-XF 540 TVL Color Camera with 3-9.5mm Varifocal Lens and Genetec OmniCast
Camera licenses at following locations.
. Interview Hallway - 3 Cameras
. Detective Bureau Hallway - 2 Cameras
~ Furnish/Install (6) GE 480 TVL Covert Smoke Detector Camera with 3.6 mm pinhole and (6) Louroe Verifact D Covert
Microphones at following locations.
. Detective Interview Rooms - 5 total
. Internal Affairs Interview Room
~ Furnish/Install (1) Altronix 16 Camera Power Supply for new camera locations.
~ Installation labor, system set-up, programming and training included.
Installation Cost:
$ 27,975.00 sales tax included
Proposal Clarifications:
~ Customer to provide all network equipment, servers and workstations that meet or exceed Genetec specifications.
~ HCI to provide monthly progress billing to customer for work performed. Payment shall be processed within 30 days of
invoice date.
~ All 11 Ovolt power provided by others.
~ Paint and Patch is excluded.
~ Only equipment listed above shall be installed and warranty by HCI, Inc.
~ Proposal includes equipment as listed based on design information available at time of proposal. Additional equipment
and design changes will be quoted and billed as change orders.
3166 Horseless Carriage Drive. P.O. Box 638 . Norco, California 92860 · (951) 520-4200 · Fax (951) 520-4303
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4/16/2008
San Bernardino Police Department
Proposal # 0221 SBPDO 1
Page 5 of 5
y Normal equipment lead-time is three weeks.
y All work listed below shall be performed by HeI employees.
Customer Signature
Date
P.O. Number
3166 Horseless Carriage Drive. P.O. Box 638 · Norco, California 92860. (951) 520-4200 · Fax (951) 520-4303