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Home My WebLink About2008-130 RESOLUTION NO. 2008-130 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OFTHE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO. EXECUTE 2 AMENDMENT NO.1 TO CONTRACT 07-481 A-I WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF AGING AND ADULT SERVICES (DAAS), 3 ACCEPTINGTHEAMOUNTOF$II,051 TO REPLACE KITCHEN EQUIPMENT AT THE FIFTH STREET SENIOR CENTER AND THE PERRIS HILL SENIOR CENTER 4 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. That the City Manager is hereby authorized to execute Amendment No.1 8 to Contract 07-481 A-I with the County of San Bernardino Department of Aging and Adult Services 9 to amend Attachments B, B-1 and B-4, increasing funding and changing the Budget summary with the 10 County of San Bernardino Department of Aging and Adult Services. A copy of said document is 11 attached hereto and incorporated herein, marked Exhibit "A." 12 SECTION 2. That the authorization granted hereunder shall expire and be void and of no 13 further effect if Amendment No. 1 to Contract 07 -481 A-I is not executed by both parties and returned 14 to the Office of the City Clerk within 120 days following the effective date of this Resolution. 15 III 16 III 17 III 18 III 19 III 20 III 21 III 22 III 23 III 24 III 25 III 26 III 27 III 28 III 2008-130 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 2 NO.1 TO CONTRACT 07-481 A-I WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF AGING AND ADULT SERVICES (DAAS), ACCEPTING THE 3 AMOUNT OF $11,051 TO REPLACE KITCHEN EQUIPMENT AT THE FIFTH STREET SENIOR CENTER AND THE PERRIS HILL SENIOR CENTER. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and joint 6 Common Council of the City of San Bernardino at a regular meeting thereof, held on the .2.Lday 7 of April , 2008, by the following vote, to wit: 8 COUNCIL MEMBERS: AYES 9 ESTRADA X 10 BAXTER X 11 BRINKER -L 12 DERRY -L 13 KELLEY -L 14 JOHNSON -L 15 MC CAMMACK -L 16 17 NAYS ABSTAIN ABSENT /---' " Y~'J,-,Jj_/.!1 U/, /.~.__ Racl1el Clark. City Clerk 18 The foregoing Resolution is hereby approved thisoti..fay of Apri] , 2008. 19 20 21 22 23 Approved as to form: 24 JAMES F. PENMAN, City Attorney 25 I .,/'" 26 By: It;, . . ~#:, ,;\!,_~' t~ ....../:< ',J,;,~:;.,l".,<,," 27 28 DEPARTMENT OF AGING & ADULT SERVICES CHOICE, INDEPENDENCE AND QUALITY OF LIFE COUNTY OF SAN BERNARDINO HUMAN SERVICES The Designated Area Agency on Aging Colleen Krygier Director 686 East Mill Street .E San Bernardino CA 92415-0640 (909) 891-3900 .E Fax (909) 891-3919 December 14, 2007 City of San Bernardino 600 West 5th Street San Bernardino, CA 92410 Attention: Jerri Calles TOO - Telephone Services for the Hearing Impaired (909) 388-4502 Adult Services (909) 388-4555 Aging Services Subject: Identifying Title me (Senior Nutrition Program) Related Equipment Needs for FY 2007-08 In anticipation of receiving and distributing One Time Only monies, the County of San Bernardino, Department of Aging and Adult Services (DAAS) is seeking information from current Title IIIC providers identifying Nutrition Program related equipment needs. Please list, in order of importance, equipment needed by your site to facilitate continued services to seniors under Title IIIC of the Older Americans Act. In order to expedite the distribution of funds please provide three bids for each item. Provider: First Ice Maker $7,957. wI bin & ^6,665.. wI bin installation no installation $3,340.25 $3,046.42 $366.12 $379.00 $5,448.60. no bin, no installation $2,916. $177.79 Second Third Reach-In Refri erator Steamer Table Comments: Quotes in the Cost/Bid areas #1 are the preferred choices This inquiry is not a guarantee of additional funding. Please provide this information no later than noon on Fridav. January 4. 2008. Responses may be faxed to (909) 891-3919 Attn: Teresa Pratt. If you have any questions, please contact me at (909) 891-3930 or tpratt@hss.sbcountV.qov. Teresa Pratt Staff Analyst cc: Contract File iV1AF,K tJF'F'E:r~ t3F~/\r) \.'1~"LZ.E~L.F:FLT. LiE: NN l~3 t"i/\N~~;t3E: FZC;E: f\ Tnirci [)istrict ~}()~')iE (;()N.Z/\L.E~3 Fourth [)jstrlct (~ounty f\cirnlnlstrat!\/e ()fficE:~r F)j\lJL r31/~NE: . REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION May 13, 2008 FROM: COLLEEN KRYGIER, Director Department of Aging and Adult Services SUBJECT: AMENDMENTS TO CONTRACTS WITH SENIOR NUTRITION SERVICES PROVIDERS RECOMMENDATION: Approve Amendment NO.1 to Contracts with the following agencies, revising nutritional education service language and increasing the total combined contract amount by $148,591, from $3,901,419 to $4,050,010, to continue to provide senior nutrition services through June 30, 2008: Proposed Proposed Total Contract Original Award FY 2007/08 Contract Amou nt Number Agency FY 2007/08 Increase FY 2007/08 07-477 A-1 Barstow Senior Citizens Center $117,488 $5,422 $122,91 0 07 -478 A-1 Big Bear Valley Park & Recreation $22,081 $0 $22,081 07-479 A-1 Bonnie Baker Senior Club $121,077 $7,658 $128,735 07 -480 A-1 City of Montclair $82,019 $0 $82,019 07-481 A-1 City of San Bernardino $259,129 $11,051 $270,180 07 -482 A-1 Crest Forest Senior Citizens $25,000 $0 $25,000 Family Service 07 -483 A-1 Association-Western Riverside $1,407,173 $90,300 $1,497,473 07 -484 A-1 Hi Desert Meals on Wheels, Inc. $489,670 $1,300 $490,970 07 -485 A-1 Hinkley Senior Citizens Club, Inc. $29,056 $483 $29,539 07 -486 A-1 Lucerne Valley Senior Citizens $18,351 $8,000 $26,351 07 -487 A-1 Steelworkers Oldtimers Foundation $1,330,375 $24,377 $1,354,752 Total $3,901,419 $148,591 $4,050,010 Page 1 of 2 cc: HS Contracts-Hamilton w/agree. Contractor w/agree. c/o HS Contracts ACR-Accounts Payable Manager w/agreement Periculum w/agreement Risk Management OMS-Krygier ACR-General Accounting Manager HS Contracts-Ciabattini HS Finance-Chacon County Counsel-Carey-Wilson HSG/CAO-Ciabattini File w/agreement mil 05/16108 Record of Action of the Board of Supervisors AGREEMENTS AS LISTED ABOVE APPROVED( BO CO MOTION SECON 1 DENA M. SMITH, BY AYE 5 ITEM 053 FOR COUNTY USE ONL Y FAS New Vendor Code Dept. Contract Number - fA X Change CITYOFS772 SC OOA 07-481 A-1 - Cancel County Department Dept. Orgn. Contractor's License No. Aging and Adult Services OOA NUT County Department Contract Representative Telephone Total Contract Amount Christy Hamilton 386-8145 $270,180 Contract Type D Revenue [i] Encumbered D Unencumbered D Other: If not encumbered or revenue contract type, provide reason: Commodity Code I Contract Start Date Contract End Date Original Amount Amendment Amount 95200 July 1,2007 June 30, 2008 $259,129 $11,051 Fund DeDt. Organization Appr. Obi/Rev Source GRC/PROJ/JOB No. Amount AAF OOA NUT 200 2445 3C1SBY08 $161,97.~ AAF OOA NUT 200 2445 NC1 SBY08 $34,844 AAF OOA NUT 200 2445 OTOSBY08 $11,051 AAF OOA NUT 200 2445 CF1 SBY08 $61,582 AAF OOA NUT 200 2445 NE1 SBY08 $726 Project Name Estimated Payment Total by Fiscal Year Nutrition for Seniors FY Amount lID FY Amount I/O 07/08 $11,051 I - - - - County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of Aging and Adult Services, hereinafter called the County, and Name City of San Bernardino Address 600 West 5th Street San Bernardino, CA 92410 hereinafter called Contractor (909) 384-5430 Federal 10 No. or Social Security No. AMENDMENT NO.1 It is hereby agreed to amend Contract No. 07-481 as follows: V. Fiscal Provisions Paragraph A to read as amended: A. The maximum amount of funds available under this contract shall not exceed $270,180, of which $208,598 may be federally funded, and shall be subject to availability of funds to the County. The consideration to be paid to contractor, as provided herein, shall be in full payment for all Contractor's services and expenses incurred in the performance hereof, including travel and per diem and is broken out as follows: Page 1 of 4 Original Contract Amount Amendment No. 1 2008-130 $259,129 $11,051 July 1, 2007 through June 30, 2008 July 1, 2007 through June 30, 2008 To be used for the purchase of the following items: . Ice Maker Refrigerator Steamer Table C. Contractor will provide a completed Expenditure Report/Request for Reimbursement form to DAAS by the 20th working day of the month following the month of service, to the address below: DAAS Administration Attn: Nutrition Services Fiscal Clerk 686 East Mill Street San Bernardino, CA 92415-00640 Paragraph J to read as amended: J. Contractor shall ensure that all expenditures are supported by properly executed payroll, time records, invoices, contracts, vouchers, orders and any other accounting documents pertaining in whole or in part to this Contract. Any expenditures claimed must be traceable to the accounting records for the month claimed. Such documents shall be clearly identified and readily accessible to DAAS staff, as may be required. Paragraph T to read as amended: T. Matching Contributions The Contractor shall provide in-kind matching contributions of a minimum of $19,304, which is the Title III portion of the Contract multiplied by 11.110/0. Allowable match shall be in compliance with the following requirements: 1. Matching in-kind contributions must be for allowable costs as determined by CDA PM. Allowable costs include but are not limited to rent, utilities, supplies, and personnel (volunteer). 2. To qualify as a matching in-kind contribution, indirect or Contractor allocated overhead expenses must be supported by a documented cost allocation plan. 3. Matching in-kind contributions in excess of the minimum required in one service component may be used to match another service component within the Older Americans Act. As an example, match exceeding the minimum requirement in a transportation program may be used to offset an under match in in-home supportive services. 4. Contractor shall provide a Budget In-Kind Narrative statement (Attachment B- 2) to DAAS with the submittal of the initial budget identifying the type, rates applied and, if applicable, source/location of in-kind to be used as match for the period of the Contract. The identified in-kind match shall be reported monthly on the monthly expense reports. Page 2 of 4 2008-130 a) Services of volunteers shall be valued at rates consistent with those ordinarily paid for similar work by the Contractor. If the Contractor does not have similar work, the rate shall be consistent with those in the labor market. In either case, a reasonable amount of employee benefits may be included. b) All other in-kind contributions shall be valued at current market value. Paragraph U, Item 1, sub item a to be added as follows: a) Contractor shall submit revised budget, including original and amendment increases, no later than June 1, 2008. Attachment A Section V. Senior Participants Paragraph C., Item 5 is amended to read as follows: 5. Nutrition Education Units of Service: Nutrition Education Units of Service # of sites C-1 Allocation for FY 2007/08 7 1656 $726.24 Page 3 of 4 2008-130 All other terms and conditions of this Contract remain in full effect. By ~ orporation, company, contractor, etc.) Dated Name Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN D ERED TO THE CHAIRMAN OF THE Title City ManaQer (Print or Type) Dated t:2~ d-~, c;9oo8J By Address 600 West 5th Street San Bernardino, CA 92410 Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Dat Keyed By Date - 2 - AFfJBC)VED AS TO FORM: Jnl\l~~ ,.." l't. "man, €t~ ~U\W"t1 i.l~l. " ~ 1iJ~.J'v.' ~~ Page 4 of 4 Da1 2008-130 Attachment B-1 City of San Bernardino - Senior Nutrition BUDGET LINE ITEMS FOR NUTRITION SERVICES Fiscal Year 2007 - 2008 CONGREGA TE SITES C 1 ~ HOME DELIVERED MEALS C 2 D a b C=a+b Cost to Provider for the year Expenditure Category: Cash in-Kind Annual Expense 1 Personnel 140,818 140,818 2 Staff Travel 0 3 Staff Training 300 300 4 EQuipment 7,000 7,000 5 Consultants 7,124 7,124 6 Food Cost 116,000 116,000 7 Consumable Supplies 11,889 11,889 8 Insurance - 0 9 Repair & Maintenance 8,000 8,000 10 Rent/Building Space . 0 11 Utilities 21 ,000 21,000 12 Vehicle Operations 8,591 8,591 13 Nutrition Education 726 726 14 Other Expenses 2,542 2,542 15 OTa 11,051 11,051 16 Indirect Cost 0 Total Expenditures 314,041 21,000 335,041 County Contract Revenue Sources: .. Title III C 161,977 161,977 NSIP 34,844 ....... 34,844 One Time Only 11,051 11,051 COSG - DAAS 0 COSG - ECO County Funding 61,582 61,582 Nutrition Education 726 726 Total County Contract Revenue Sources 270,180 Ii 270,180 Other Revenue Sources: Program Income 43,861 43,861 Deferred Income 0 Matching Cash 0 Matching In-Kind 21 ,000 21 ,000 Non-Match Cash 0 Non-Match In-Kind 0 Total Other Revenue Sources 64,861 64,861 : '26/2008 3:20 PM ...... 0 Total Revenue 335,041 335,041